Return to Title IV
The Return to Title IV worksheet assists Financial Aid users in calculating the amount to return to G5.
The information displayed in the Return to Title IV worksheet and the FA Worksheet can be customized and set up via Setup > System Preferences > School Preferences/Default School Preferences > Post Secondary.
1. From the Billing menu, click Return to Title IV.
2. In the Search Screen, enter search criteria to locate the student and click Search.
For information on conducting a student search, see Searching for Students.
Based on search criteria, specific students will be listed by Photo and Student name.
3. Click the Student name to create a new return to title IV form or view existing forms.
Existing forms display along with the ID number, Award Year, Date Created, and the View button.
4. To create a new form click + Create New R2T4.
Click View to open an existing record.
5. Select the FA Worksheet from the pull-down to link the student's financial aid worksheet and ensure correct values are entered.
The FA Worksheet pull-down displays when the Link FA Worksheets to R2T4 Worksheets system preference is enabled via Setup > System Preferences > School Preferences/Default School Preferences > Post Secondary.
6. Edit the Date form completed as needed.
7. Enter the Date of school's determination that student withdrew.
8. Select the Period used for calculation; options include Payment Period or Period of enrollment.
9. Enter the Student's Title IV Aid Information, such as Pell Grant, Academic Competitiveness Grant, etc. Enter the Amount Disbursed and the Amount that could have been disbursed.
10. Enter the student's Title Loan Programs, such as Unsubsidized FFEL/Direct Stafford Loan, Perkins Loan, etc. Enter the Net Amount Disbursed and the Net Amount that could have been disbursed.
As you enter the amounts, section E, F, and G calculate automatically.
11. Enter the Withdrawal date in the text box.
12. Enter the Hours scheduled to complete and the Total hours in period to calculate the percentage of the period completed.
The percentage of the period completed automatically calculates in Box H.
The Amount of Title IV Aid Earned by the Student calculates based on Box H and Box G.
13. If the amount in Box I is greater than the amount in Box E, go to Item J (Post-withdrawal disbursement).
If the amount in Box I is less than the amount in Box E, go to Title IV aid to be returned (Item K).
If the amounts in Box I and Box E are equal, STOP. No further action is necessary.
See the two examples below.
14. Enter institutional charges for the period that make up the Amount of Unearned Title IV Aid Due from the School, such as Tuition, Room, Board, etc.
The Percentage of unearned Title IV aid is calculated, as well as the Amount of unearned charges, and the Amount for school to return.
15. Enter the Amount for School to Return for Title IV Programs.
16. If the Initial Amount of Unearned Title IV Aid Due from the student displayed in Box Q is equal to or less than zero, you can stop here. If the amount in Box Q is greater than zero, go to step 8.
17. If Box Q is less than or equal to Box R, stop here. If Box Q is greater than Box R, proceed to Step 9.
18. Review the Initial amount of Title IV grants for student to return, the Amount of Title IV grant protection, and Title IV grant funds for student to return, if Box U is less than or equal to zero, you can stop here. If Box U is greater than zero, go to Step 10. See two examples displayed below.
19. Enter the Amount to Return for all applicable Title IV Grant Programs; the student must return the unearned grant funds for which he or she is responsible (Box U). The grant funds returned by the student are applied in order as indicated, up to the amount disbursed from that grant program minus any grant funds the school is responsible for returning to that program in Step 6.
20. The Post-Withdrawal Disbursement Tracking Sheet applies to students when Box J (Post-withdrawal disbursement) was calculated.
21. Enter any Outstanding Charges For Educationally Related Expenses Remaining On Student's Account in Box 2.
The Post-withdrawal Disbursement Offered Directly to Student and/or Parent amount is automatically calculated in Box 3.
22. Enter the applicable amont in each text box for the type of aid credited to the account or offered as direct disbursement. The Total of each column displays in the last row.
23. Enter the date a post-withdrawal disbursement loan notification was sent to the student and/or parent.
24. Enter the deadline date for the student and/or parent to respond.
25. Select the Response not received check box, if it is passed the deadline and no response was received.
26. Select the School does not accept late response check box if responses made by the student and/or parent is not accepted after the deadline date entered.
27. Enter the date the direct disbursement was mailed or transferred for the Grant and/or Loan.
28. Click Save to save the form at any time.
29. Click Print to print the form.
a. The print preview displays. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign). When finished, click the black X to return to the form.
30. Click Back To List to return to forms.
Click the floppy disk icon to export the listed data to an Excel spreadsheet.
You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
If looking for specific information housed within the resulting information, type the information in the Search text box provided and press Enter.
To make the list full screen, click on the expansion icon (four arrows). Once in full screen mode, click the icon again to exit full screen.
Click the Filters button to filter data and apply filter rules.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for additional filtering rules.
For more information on how to use the Filters feature, see the Filters document.