Documentation for TeachersSIS Teacher Help GradesGradebook: Categories & Assignments 11.0.0

Gradebook: Categories & Assignments 11.0.0

For information on entering grades, importing grades, configuring the gradebook, adding student notes, and more, see Gradebook.

Adding Categories

In order to create assignments, you must first create at least one Gradebook Category. 

Categories can be created in the gradebook whether or not they will be weighted. If the configuration option to use weighted categories was selected via Settings > Gradebook Configuration, the weights must total 100% or an error message will display. The option to weight grades should be selected prior to the start of the school year or before assignments and grades are given as this may cause a loss in assignments and grades.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

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3. Click + New Category.

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4. Enter a Title for the category.

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5. Click the Color radio button to display the color options and to select the color for the Category. This color will show in the column header.

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6. Enter the Percent of Final Grade in the text box (will only accept integers) if using weights.  Note: This field will only appear if Weight grades by assignment category to use weighted categories was selected in Gradebook Configuration.

7. Enter a value for the number of dropped grades in the Automatically Drop Lowest Grades text box. Using this option will automatically drop the lowest grade(s) of the number of assignments for each class section assigned to this category and marking period. These will appear as gray values in the gradebook.

More than one assignment needs to be added to a category to utilize the Automatically Drop Lowest Grade option. Focus will not drop the only assignment in a category. Note: If you enter 2, as in automatically drop the lowest 2 grades, and there are only 2 assignments, neither of the assignment grades will be dropped. It is recommended that you utilize this option at the end of the term to ensure students do not receive a false grade throughout the term. If the option is changed, the grade will also change.

8. From the Linked Sections pull-down, select the sections that should be assigned to this category. Note: If you are planning to add assignments to more than one section, the category will need to be added to those sections as well.

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Hover over the question mark (?) icon for additional information about select settings.

9. From the Linked Marking Period pull-down, select the periods that should be assigned to this category.  Note: The current marking period and future marking periods default to selected (the current marking period cannot be cleared). Marking periods can be added or removed from the pull-down.

10. Click Save to create the category. Click Cancel to close the pop-up window without adding the category.

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Click the X at any point to close the pop-up window. Note: Data will not be saved.

Once the category is created, it displays in the Assignments panel with options to edit the category, add assignments, and import assignments. See the following sections for more information: Editing Categories, Adding Assignments, Importing Assignments.

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If Weight Grades by Assignment Category is enabled, there will be an error message at the bottom of the screen until the categories add to 100% on this screen.  This warning will also display in the Gradebook. 

Editing Categories

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

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3. Click the category in the Assignments panel that needs to be edited.

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4. Click Edit.

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5. Make all necessary edits and click Save.

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For detailed information about each setting, see Adding Categories.

Importing Categories

The Import a Category feature allows teachers to import and use a Category already created for another section, previous marking period, or previous school year.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

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3. Click Import Category.

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4. Select the school Year from the first pull-down.

5. Select the Section from which you'd like to import the category.

6. Select the marking period from the Quarter pull-down.

7. Select the Category from the pull-down.

8. Click Import to import the category and category information. Click Cancel to close the pop-up window without importing the category.

Click the X to close the pop-up window at any time. Note: If you click the X, the window will close without saving/importing data.

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Once imported, you will see the Category and attached assignments display in the Assignments panel.

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Deleting Categories

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

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3. Click the category in the Assignments panel that needs to be deleted.

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4. Click Edit.

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5. Click Delete.

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When you click the Delete button on a category, the category is checked for assignments, instead of grades. If the category currently has an assignment in the current section, a message displays telling you to remove the assignments first.

When a category does not have any assignments in the current section, a delete confirmation pop-up displays all section groups linked to the category. Any section groups that contain assignments will show the amount of assignments, which cannot be selected for deletion.

6. All linked sections are selected by default when deleting a category. However, you can clear the check boxes for specific sections if you do not want to delet the category from all sections.

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7. Click Delete to remove the category from select sections. Click Cancel to keep the category in all sections.

Adding Assignments

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click + (black plus sign) to add an assignment.

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You can also add assignments directly to categories. Click the Category tab.

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Click the applicable category, then click + New Assignment.

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At any point, while adding, viewing, or editing an assignment, you can click the slider (left arrow) to collapse the Assignments panel displayed. Click the slider (right arrow) to display the panel.

Adding Details

1. The assignment screen defaults to the Details tab.

2. Click the pencil icon to add an assignment image.

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You can select from the existing System Images. upload an image, or take a photo with your webcam. Click Choose a file or drag it it here to browse for an image on your computer. You can also drag and drop the image into the Your Images section. Click Take Photo to take a photo using your computer's webcam.

3. Enter the Assignment Title in the text box.

4. Enter the number of Points possible in the text box. If this is left blank, then the assignment will be taken out of 0 points and will count as extra credit.  

If you entered a value for Default Assignment Points in Gradebook Configuration, the points box will automatically be populated with a value.

5. Select the Completion Only check box to establish the assignment as completion based in which you would enter a check mark when the assignment is completed by the student, as opposed to entering a grade. This feature can be used for permission forms or an assignment draft that won't be graded.

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6. Enter the number of Questions in the text box.  This is not required and is typically used when entering scores based upon questions correct/incorrect.

7. Select the Marking Period for which the assignment will take place.

8. Select the assignment Category from the pull-down.

9. Enter a Publish Date to determine when the assignment is visible to parents and students in the Parent/Student Portal. Note: The assignment will not be visible to parents/students until the Publish Date has passed.

The Publish Date for assignments can pre-date the Due Date.

10. Select the Time check box next to the Publish Date to determine the exact time the assignment will be published on the entered date. If a time isn't entered, the assignment will be published at midnight of the publish date entered.

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11. Enter the Due Date to determine when the assignment is due by the students.

12. Select the Time check box next to the Due Date to determine the exact time the assignment is due on the entered date. If a time isn't entered, the assignment will be due at midnight of the due date entered.

If both settings, Allow Student Uploads and Don't Allow Late Submissions, are enabled from the Options tab, students will not be able to upload documents after the Due Date and Time.

If your district is using the Create Assessments module, and an Assessment is attached to the assignment, the Assessment will not be available on the Student Portal after the Due Date and Time.

13. To add the assignment to additional sections, select the sections from the Linked Sections pull-down.

If Add All Assignments to Each Section of Your Course by Default is selected via Settings >  Gradebook Configuration, sections with the same course number are automatically selected, as long as the Category has been created in the other sections.

Hover over the question mark (?) icon for more information.

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14. To Autofill a grade for all students, select the type of grade that should be auto-filled from the pull-down, such as Points, Percent, Letter Grade, etc. Then enter the applicable information, such as points, or letter grade in the Autofill text box.

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If you select Completion Only for Points, you can select the Complete check box in which a check mark will autofill for the students.

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15. Click + New Assessment to create a test or assignment within Focus. 

16. Click Import Assessment to import an existing assessment created via Create Assessments (assessments created by the district or teachers can be imported with the applicable permissions).

17. If Google Classroom is enabled, select the Google Classroom Assignment from the pull-down to sync/add the assignment with Google Classroom.

18. Enter a Description of the assignment (optional), which will be available when hovering over the assignment within the gradebook. The description will also display when the parent/student hovers over the assignment in the Parent/Student Portal.

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The Description text box allows users to bold, italicize, underline, and strikethrough text, as well change the font type and siz, format in bullets, add background color, add a table of information, a a link, picture, video, and more.

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19. Click + New Post to add a post to the assignment to provide additional information on the assignment viewable by students/parents.

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a. Enter a Post Title in the provided text box.

b. Enter Post Content in the provided text box.

c. If you want to specify profiles that should have access to the assignment post, select the appropriate profiles from the Visible To pull-down.

d. Select whether you'd like to Send Notifications when a new post is added by selecting the corresponding check box.

e. Click Post to post the content to the assignment. Click Cancel to remove the post.

f. Once posted, click Edit to open the post and edit content as needed.

g. Click + New Post to add another post.

20. When all data has been entered, click the Save button to officially add the assignment.

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

Adding a Rubric

Rubrics can be created in the gradebook for use with one, or many assignments. Teachers can create a new rubric, clone an existing rubric, or add an existing rubric to the selected assignment. Once created, rubrics can be used to grade assignments.

1. Click the Rubric tab.

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2. To create a new rubric, click New +.

3. Enter a Title for the New Rubric in the provided text box.

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4. Select the Weighted Criteria check box to enter a Percent of Grade for each established criterion. A percentage can be assigned for each criterion and must equal 100%.

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5. Select the This Assignment Only check box to ensure this rubric is only applied to the selected assignment.

6. Select the Use Standards check box to select Standards as the Criteria to set up the rubric.

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7. Enter the rubric Criteria in the provided text box.

If Use Standards is enabled, select the Standard from the pull-down in the Criteria column.

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8. Enter a Title and a Score, such as A and 95.

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9. If Weighted Criteria is enabled, enter a Percent of Grade to assign a percentage of the total grade. Note: Percentage of Total must equal 100%.

If the Percent of Grade for all criteria does not add up to 100%, an error message displays.

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10. Enter a Description for the Title and Score in the applicable column for the identified Criteria.

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If a Standard was selected as Criteria, the Description automatically populates in the first column.

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11. Add as many titles, scores, and descriptions, as needed. To add more scores than displayed, click + Score.

12. To add addition criteria, click + Criterion.

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13. To delete criterion or scores, click the corresponding red X next to the applicable information.

14. Click Save to save the rubric for use. Click Cancel to close the pop-up window without saving the rubric.

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At any point while on the rubric pop-up window, you can click the X to close the window.

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15. Once saved, the rubric displays on the Rubric tab where it can be edited or cloned and deleted. Click Save to apply the rubric.

Editing and Deleting Rubrics

1. Click the Rubric tab.

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2. Select the rubric in question from the pull-down.

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3. Once selected, click Edit.

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If a rubric is in use and has already been applied for grading, only descriptions in the rubric can be edited and the rubric cannot be deleted.

4. Click the applicable text boxes and make necessary changes. If using standards, click the pull-down to change the selection.

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5. Add criteria and scores as needed by clicking + Criterion and/or + Score.

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6. Click the corresponding red Xs to delete content.

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For detailed information about creating rubrics, see Adding a Rubric.

7. Click Save to apply changes. Click Cancel to discard changes and close the window.

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8. Click Delete to delete the rubric.

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9. From the Rubric tab, click Save to apply changes.

Cloning Rubrics

1. Click the Rubric tab.

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2. To apply a different rubric to the assignment, select the rubric from the pull-down. Once selected, you can copy the rubric.

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3. Once selected, click Clone.

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4. Make any necessary changes to the copied rubric. See Adding a Rubric for detailed information about each function.

5. Click Save to save the copied rubric as a new rubric. Click Cancel to discard the copy.

6. From the Rubric tab, click Save to apply changes.

Adding Resources

1. Click the Resources tab to add different resources to the assignment, such as documents, links, calendar events, and more.

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2. Click Create Resource.

3. In the resource pop-up, enter a Title in the provided text box.

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4. Select whether the resource provided is a Link, Folder, File, or Calendar Event from the pull-down.

5. Depending on the type of resource selected, the follow steps will vary. See the appropriate step for each type of resource. See Adding a Calendar Event as a Resource for more information on calendar events.

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a. If you selected Link, enter the Web Address in the provided text box.

b. If you selected Folder, you will upload multiple resources to the Folder, such as a file or link; therefore, nothing will be uploaded here.

i. Click on the created Folder to add resources.

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ii. Click Create Resource to add links, files, calendar events, or additional folders to the folder.

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c. If you selected File, click No File to browse your computer and select the document to be uploaded as a resource.

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i. Once the file is uploaded, the file displays along with two additional icons. Click the cloud to download the file. Click the red X to delete the file and upload a new one.

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6. You have the option to share uploaded Resources with other teachers by selecting the Shareable to other teachers check box. Selecting the check box allows other teachers to search for and share the same resource on their web pages via My Information > Resource Browser. The same is accessible for administrative profiles via Grades > Resource Browser.

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7. To display an image for the resource link, folder, or file, click Select Image.

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a. You can select from the existing System Images or upload an image. Click Choose a file or drag it it here to browse for an image on your computer. You can also drag and drop the image into the Your Images section.

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8. Once all selections have been made, click the Save button to post the resource to the assignment. Click Cancel to return to the Resource tab without adding a resource.

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9. Click the resource to open the link, file, or folder. To edit the resource, click the blue pencil located in the lower right corner of each resource.

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10. You can also click the four arrowed icon in the right corner of each resource to rearrange the order of the icons. For example, if you wanted the Essay Outline resource first, click the four arrowed icon and drag the icon to the left.

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11. To add more resources, click Create Resource.

Adding a Calendar Event as a Resource

1. Click the Resources tab to a calendar event.

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2. Click Create Resource.

3. In the resource pop-up, enter a Title in the provided text box.

4. Select Calendar Event from the pull-down.

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5. Click Sign in with Google to link the Calendar Event in your web page to a calendar event in your Google Calendar.

6. Follow the prompts in order to sign in to your Google account. Once signed in, your email address displays next to Google Account. Click the unlink button to sign out of the account.

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7. Your Google Calendar(s) associated with your Google Classroom now display in the Calendar pull-down. Select the applicable Calendar from the pull-down.

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If the assignment has linked sections, and any of those sections are linked to a Google Classroom class, Focus will automatically select the calendar for that Google Classroom class.

See the following links for information on enabling Google Classroom: Focus & Google Classroom, Preferences, Google Classroom, and/or Google Classroom for Teachers.

8. Select the days the event should repeat from the Repeat every pull-down.

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if the assignment has linked sections, Focus will auto-fill the scheduling fields based on the superset of the section schedules. For example, if the web page is linked to Section A, which meets on Monday from 10:00am to 11:00am, and Section B, which meets on Tuesday from 12:00pm to 1:00pm, then the event will be repeated weekly on Monday and Tuesday from 10:00am to 1:00pm.

9. Enter or edit the dates and times the event should be active in the corresponding text boxes.

10. The Link directly to Google Hangouts check box is selected by default. Click the check box to clear the selection. When selected, the event gets created with a Google Hangouts meeting. If cleared, the calendar event will be saved in the associated calendar without going to Google Hangouts.

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You can select Link from the resource type pull-down and enter the Google Hangouts meeting URL, which will navigate directly to Google Hangouts, as opposed to creating an Event Calendar resource. For more information on creating different types of resources, see Adding Resources.

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11. You have the option to share uploaded Resources with other teachers by selecting the Shareable to other teachers check box. Selecting the check box allows other teachers to search for and share the same resource on their web pages via My Information > Resource Browser. The same is accessible for administrative profiles via Grades > Resource Browser.

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12. To display an image for the resource link, folder, or file, click Select Image.

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a. You can select from the existing System Images or upload an image. Click Choose a file or drag it it here to browse for an image on your computer. You can also drag and drop the image into the Your Images section.

13. Once all selections have been made, click the Save button to post the resource to your web page. Click Cancel to return to the Resource tab without saving data.

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14. Click the created resource to open the event in the Google Calendar or with Google Hangouts.

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If the resource has been linked to Google Hangouts, when clicked, Google Hangouts will automatically open for the meeting.

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If the resource hasn't been linked to Google Hangouts, when clicked, Google Calendar opens and the event is displayed.

Google Calendar - Week of April 5, 2020
Adding Standards

1. Click the Standards tab.

The section selected must have at least one standard linked to its course for this tab to be available in assignments. Standards are assigned to courses by the district from Assessment > Assign Standards to Courses.

All attached standards display at the top of the screen

All Available Course Standards display at the bottom.

2. Click + Add to attach a standard to the assignment.

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3. To filter for specific standards, enter key words in the Filter field.

a. Click the X to remove the Filter.

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4. Once added, click Remove to remove a standard from the assignment, if applicable.

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Adding Options

1. Click the Options tab.

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2. Select an assignment from the Requires Completion of pull-down if students must complete a particular assignment prior to completing the assignment.  Students will not be able to upload a document until the assignment selected in this pull-down has been given a grade, if allowing students to upload a document to this assignment. Note: This pull-down will not appear until there is at least one assignment in the gradebook per marking period.

Hover over the question mark (?) icon to display additional information about the setting.

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3. Select the check box to Allow Student Uploads for students. Once enabled, students can upload a word document, PDF, or PowerPoint directly to the gradebook for assignments due.

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4. If you select the Allow Student Uploads check box, you can select the Don't Allow Late Submissions check box to ensure students are not able to upload files for an assignment after the Due Date and Time (if applicable) has passed.

5. Select the Exclude from Average check box to ensure the assignment doesn't count for or against the students averages, such as a practice test.

6. Select the Hide from Excluded check box to create an exclusive assignment for a student or group of students. Students with an asterisk (*) will not see the assignment on the student or parent portal. This is helpful when a transfer student comes into the class or make-up work has been assigned.

7. Select the Allow Comments check box to allow students to post comments on assignments. If enabled, students and staff may add their own comments to posts. Student comments are not visible to other students, until after moderation by a staff member. Staff may view all comments, and their comments will be immediately viewable by all.

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8. Select the Comments Require Moderation check box to view comments made by students before making the comments viewable. Note: This option will only appear if Allow Comments is selected. If enabled, student comments are not visible to other students, until moderated by a staff member. Staff may view all comments, and their comments will be immediately viewable by all.

9. Select the Students can reply to other students check box to allow students to reply to student comments.  If not selected, students will only be allowed to reply to staff comments. Note: This option will only display if Allow Comments is selected.

10. Click Save to apply the settings to the assignment.

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

Editing Assignments

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. From the All tab, click the i for the assignment that needs to be edited.

Hover over the i symbol to display additional assignment information including: Title, Points, date Assigned, date Due, Category, Average, Range, and Description.

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You can also access an assignment using the following steps: Click the Category tab, then click the applicable category in the Assignments panel. Next, click the assignment title in the category to view and edit the assignment.

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3. Make all necessary edits using the corresponding tab: Details, Rubric, Resources, Standards, and Options.

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4. Once all edits have been performed, click Save to apply changes.

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

At any point, while adding, viewing, or editing an assignment, you can click the slider (left arrow) to collapse the Assignments panel displayed. Click the slider (right arrow) to display the panel.

Deleting Assignments

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. From the All tab, click the i for the assignment that needs to be edited.

Hover over the i symbol to display additional assignment information including: Title, Points, date Assigned, date Due, Category, Average, Range, and Description.

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You can also access an assignment using the following steps: Click the Category tab, then click the applicable category in the Assignments panel. Next, click the assignment title in the category to view and edit the assignment.

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The assignment screen defaults to the Details tab. If you need to edit the assignment Rubric, Resources, Standards, or Options, click the corresponding tabs.

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3. To delete the assignment, click Delete located in the upper right corner of the screen.

4. A Delete Assignment pop-up window displays. The assignment will be deleted from all listed sections unless the check box for the section is cleared.

5. Click Delete to remove the assignment from the selected sections. Click Cancel to close the window without deleting the assignment.

If you need to restore an assignment that has been deleted, go to Gradebook Reports > Deleted Assignments.

Importing Assignments

The Import an Assignment feature allows teachers to import and use an assignment already created for another section, previous marking period, or previous school year.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

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3. Click the category from the Assignments panel to which assignments are to be imported.

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4. Click Import Assignment.

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5. Select the school Year from the first pull-down.

6. Select the Section from which you'd like to import the category.

7. Select the marking period from the Quarter pull-down.

8. Select the Assignment(s) from the pull-down.

9. Click Import to import the assignment(s). Click Cancel to close the pop-up window without importing assignment(s).

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Click the X to close the pop-up window at any time. Note: If you click the X, the window will close without saving/importing data.

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Once imported, you will see the assignment(s) display in the left panel in the select category.

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