Gradebook v.10

The Teacher Gradebook offers various ways to enter grades, create and edit assignments, as well as generate gradebook reports.

Entering Grades

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. Along the top of the screen, you can select how grade are to be entered via the Enter grade by pull-down. Options include Points, Percent, Questions Correct, Questions Incorrect, or Letter Grade.

a. To see how these options affect grade entry, here's an example where the assignment has 10 questions and is worth 100 points and the student missed two questions. If you select Points, enter the number of points the student earned. Since the student earned 80 points, enter 80 in the points text box. The letter grade and percentage (if applicable) are automatically calculated.

b. If you select Percent, enter the percent of questions answered correctly. Since the student answered 80% of the questions correctly, enter 80 in the points text box.

c. If you select Questions Correct, enter the number of questions the student answered correctly. Since the student correctly answered eight questions, enter 8 in the points text box. The 8 automatically calculates to a percentage out of 100.

Entering the number of Questions Correct will translate to the correct number of points if the assignment is set up with a specified number of Questions.

d. If you select Questions Incorrect, enter the number of questions the student answered incorrectly. Since the student missed two questions, enter 2 in the points text box.

Entering the number of Questions Correct will translate to the correct number of points if the assignment is set up with a specified number of Questions.

e. If you select Letter Grade, enter the letter grade. Since the student received an 80, enter the letter B. Note: Depending on the set up of letter grades and the corresponding percentages, the percentage calculated may vary. In the example shown, 85 is the corresponding percentage to the letter B.

For A: Enter 100

For B-D: Enter the average value, such as 85 for B.

For F: Enter 58 or 59.

4. Start entering grades by entering the percent, letter grade, etc. into the provided grade text box.

If starting at the top and working your way through down through the entire list of students, you can press the down arrow key to move to the next student and continue entering grades. To navigate through the gradebook, you can also use the Enter key, the up, left, down, and right arrow keys.

5. Once a grade is entered, it saves automatically. You can also click the Save button to apply changes.

As long as the Save button remains red, the grades entered have not saved.

6. Scroll to the bottom of the screen for grade averages; the first average is the class average, and the additional averages are per assignment.

Entering Grades by Student

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. In order to enter grades one student at a time, click the student name to open assignments and grades for the student.

4. The student's Current grade in the class is listed at the top; in the example shown, the student has an 92% A.

5. Enter a grade in the Points column. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

6. You also have the option to add Comments. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen. Note: The Comments field may also be a pull-down--this is dependent upon district settings.

7. When all grades and comments have been entered, click the Save button.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

8. To exit the student gradebook and navigate back to Gradebook, you can utilize the Student pull-down to select a different Gradebook view.

9. To close the selected student and return to the Gradebook, click the red X next to the student's name listed in the header. You can also select All Assignments from the pull-down shown in step 8.

Including Inactive Students in the Gradebook

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. Next, you have the option to Include Inactive Students by selecting the corresponding check box. This option is helpful if needing to input grades for students who have already been withdrawal from your class.

4. When inactive students are added to the list, they will appear in gray so you know which students listed are active and inactive.

Viewing Assignments in the Gradebook

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. Click on the All Assignments pull-down to choose which assignments you want to view in your gradebook. The default is to show All Assignments, which displays all assignments in all categories.

4. Selecting to see one assignment versus All Assignments will change the display of the Gradebook screen. Selecting one assignment will break the screen up into the following columns: Grade (student name), Student ID, Points, Grade (letter grade), and Comment.

5. Select a specific category from the pull-down, such as Assessments/Projects/Writing to display all assignments housed with the selected category.

6. Select Totals from the pull-down to see average points/percentages per category for each student, as well as the Total Points, and the student's Weighted Grade.

Custom Grades

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. Hover over the asterisk for information on customized grades that may be found in the gradebook. In the example shown, X is an example of a customized grade.

Custom Grade are set up via Grades > Gradebook Configuration > Custom Grades section.

Creating Assignments from the Gradebook

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. To add an assignment directly from your Gradebook, click the Add Assignment link.

4. Clicking the Add Assignment link opens an Add An Assignment pop-up screen to quickly create a new assignment without having to navigate to the Gradebook Categories & Assignments screen.

If applicable, click the Copy assignments link to copy data from another assignment instead of creating the assignment from scratch. See the section on Copying Assignments for more information.

5. Enter the Title of the assignment into the text box.

6. Enter the number of Points possible in the text box. If this is left blank, then the assignment will be taken out of 0 points and will count as extra credit.

7. Enter the number of Questions in the text box.  This is not required and is typically used when entering scores based upon questions correct/incorrect.

8. To fill in points for all students, type in the number of points in the Auto-Fill Points text box. If Auto-Fill Points is added after the assignment is created, it will only auto-fill empty cells for that assignment.

9. Select an Assignment Category from the pull-down. Note: The Assignment Category must be set up via Grades > Gradebook Categories & Assignments before creating assignments but after combining gradebooks (if applicable).

10. If Third Party Systems has been set up by the district, you will see an additional pull-down called Third Party System. Select your current LMS (Learning Management System) from the pull-down, such as ALL In Learning. For more information, see the section titled, Utilizing Third Party Systems.

11. Select the check boxes to the course sections that will receive this assignment. Selecting Check All will populate this assignment for all sections.

Notice that some of the courses cannot be selected or cleared; the course and check box are inactive (grayed out). To edit data for an inactive course, select the course from your section pull-down located in the header; the course will become active once selected.

12. Select the Hide from Excluded check box to create an exclusive assignment for a student or group of students. Students with an asterisk (*) will not see the assignment on the student or parent portal. This is helpful when a transfer student comes into the class or make-up work has been assigned.

13. Select the Assigned and the Due date using the Month, Day, and Year pull-downs or click the calendar icon. Here you can also set a specific time of assignment or a specific time the assignment is due on the date selected.

14. Select a Publish date to determine when the assignment is visible to parents and students in the Parent/Student Portal. Note: The assignment will not be visible to parents/students until the Publish date has passed.

15. Enter a Description of the assignment. This description will be available when hovering over the assignment within the gradebook. Note: Depending on district settings, the Description field may not display.

16. Add files by dragging and dropping them directly from the computer to the files section. You can also click Select to upload a file. Files can also be scanned via Dynamsoft, a one-time download that allows the attachment of files directly from the scanner; click the Scanner icon to utilize this function.

17. Select the check box to Allow student uploads as a way for students to submit assignments via LMS. Note: If you are not using LMS, this check box can remain cleared. Note: Be sure the Due date and time is correct because the students will not be able to upload documents past the set deadline.

When Allow student uploads is enabled, you also have the option to select the Don't allow late submissions check box.

18. Select the Exclude from Average check box to ensure the assignment doesn’t count for or against the students’ averages.

19. You can select another assignment that must be completed before the student is able to submit this assignment from the Requires Completion Of pull-down. This feature works in conjunction to LMS; if the district has not enable LMS, this feature will remain disabled.

20. Select the Standards related to the assignment by clicking on the appropriate check box. This feature is available if standards are loaded and attached to courses.

a. Standards are listed by subject. Click on a subject to display the available standards and select the standard(s) that are applicable to the assignment. Note: More than one standard can be selected. You can also hover over the standard with your mouse to display the description entered by the district during standard setup.

b. Once the assignment has been created and the standards have been attached, standard information is accessable via the grade field. Double click the student's grade field to open standard data. You can also click the gray arrow to expand the section that contains standard data. Note: If a grade has already been entered, the points will default to the student's overall grade for the assignment.

c. Standard grades can be edited as needed from the pop-up window shown above. Once modified, click OK. The overall grade for the assignment will display as the average of the two standard scores entered.

21. Assign Test allows teachers to assign students pre-made tests to take online. Teachers can assign a pin (Test Login Pin) and Restrict To Times, if desired. As well as enter the number of days acceptable for a Test Review Delay. The Test feature works in conjunction to LMS; if this feature has not been enabled, the Test feature will not display.

22. When all data has been entered, click the Save button to officially add the assignment.

Copying Assignments

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. If adding an assignment directly from the Gradebook, you also have the option to copy data from an existing assignment by clicking the Copy assignments link located in the upper-right corner of the Add An Assignment pop-up window.

Before copying the assignment, be sure the correct course has been selected from the course pull-down. This is the course to which the assignment will be copied.

4. Clicking Copy assignments will open a new Copy Assignments pop-up window, as shown in the image below.

5. Select the school year when the assignment was created from the corresponding pull-down.

6. Next to the listed course, a section pull-down will display; select the appropriate section from the pull-down from which the assignment is to be copied.

7. Next to the section pull-down, is the marking period pull-down. Select the appropriate marking period from the pull-down.

8. Each Category serves as a header for each section. To copy all assignments in each section, select the check box next to the category title, as shown in the image below.

9. To copy select assignments, select the check box(es) next to each listed assignment.

10. Once the assignment(s) have been selected, you can select an Assigned Date, a Due Date, and a Category from the corresponding pull-downs. Note: The Description and Points cannot be edited from this screen. For information about editing the copied assignments, see the section on Editing Assignments from the Gradebook.

11. Upon making all selections, click the Copy button. You will now see the assignments in your gradebook.

Utilizing Third Party Systems

1. If an assignment has been set up linked to a third party system as explained in step 10 of Creating Assignments from the Gradebook, an icon (set up by the district) will display next to the assignment title in the header.

The icon shown will vary from district to district as it can be customized to display any image desired.

2. Once linked to your LMS, anything updated in your Gradebook, as it pertains to the linked assignment, will also populate in your LMS, and vice versa. Therefore, you can enter grades for students using your Gradebook and the same grade will display in your LMS. The same applies to updates made to the assignment itself. Note: Two way synching must be set up in order for this to take place.

3. To open the LMS, such as ALL In Learning, click the icon.

4. Notice the assignments that were created in Focus are noted as Imported: Focus Assignment under Description.

Google Classroom

If your district has enabled Google Classroom, you can link your Google account to Google Classroom via Focus in order to organize classes, classwork, and hangouts (virtual classes).

Enabling Google Classroom

Google Classroom can be enabled from the Gradebook or via My Information > Preferences > Linked Accounts.

1. From the Grades menu, select Gradebook.

2. Click Link Class.

Gradebook

3. Click Sign in with Google Classroom.

Gradebook

Teachers must create a Google Classroom course prior to attempting to link the Focus Gradebook with a Google Classroom course or an error message will display and no available courses can be selected.

4. A pop-up window may display asking you to verify which Google account you are attempting to link. If necessary, enter the appropriate email address and password to log in to you Google account.  

The first time you attempt to link with Google Classroom a series of permissions will display that will require you to provide focusschoolsoftware.com with access to the following pieces of information regarding the current Google Classroom:  

  • View and manage the provisioning of users on your domain
  • See, create and edit topics in Google Classroom
  • View and Manage Announcements in Google Classroom
  • Receive notifications about your Google Classroom data
  • View and Manage Guardians for students in your Google Classroom classes
  • Manage course work and grades for students in the Google Classroom classes you teach and view the course work and grades for classes you administer
  • Manage your course work and view your grades in Google Classroom
  • View the email addresses of people in your classes
  • View the profile photos of people in your classes
  • Manage your Google Classroom class rosters
  • Manage your Google Classroom classes

5. Click Allow to grant Focus the necessary permissions.

A confirmation message will display to confirm the permissions that have been granted to Focus.

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6. Click Allow to confirm the above selections.

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7. The Google email address will populate in place of the Sign In With Google Classroom button.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

If the section selected in the course pull-down at the top of the screen will be synced to a Google Classroom course, begin with Selecting Google Classroom Class from the pull-down explained with more in Sync a Google Classroom Course to the Gradebook in Focus. If the section selected in the course pull-down will not be linked to a Google Classroom course, then close the pop-up window by clicking the X in the top corner and follow the steps below from the beginning.

Only the marking period or progress period selected from the pull-down in the top right is synced.

Sync a Google Classroom Course to the Gradebook in Focus

1. From the Grades menu, select Gradebook.

2. Verify that the section to be linked to Google Classroom course is selected from the course pull-down in the upper right corner.

Gradebook

3. If you are already signed into Google Classroom, click Sync Class. If the Link Class button displays, you must first link your Google account. See Enabling Google Classroom for more information.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

4. In the pop-up window, select the applicable Google Classroom course that will be synced with the Focus gradebook for the corresponding section from the Select Google Classroom Class pull-down. Note that only Google Classroom courses that have been previously set up with your email address will display in the pull-down.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

5. Click Select Course.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

Once the Google Classroom course is linked with the section’s gradebook in Focus, an email invitation will be sent to each student who was not previously enrolled in the Google Classroom and who has an email address in Focus. An additional pop-up window will display stating that invitations have been sent.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail
Invite Students to the Google Classroom

There are several options that can be utilized to invite students to join your Google Classroom.

1. When the Focus gradebook is synced with the Google Classroom account, any student who has not been previously invited to the Google Classroom and who has an email address stored in Focus will receive an email invitation to join the teacher’s Google Classroom. To join the Google Classroom, students will access their email and click the link to join the classroom.

2. Through Google Classroom, you can manually invite students by logging into the Google Classroom account, selecting the People tab, and selecting the + sign icon under the Students section. The teacher can then enter in the email address for the student and the student will receive an email invitation to join the Google Classroom.

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3. You can invite students to the Google Classroom by providing students with a unique code to their Google Classroom course. The code can be found in multiple places in Google Classroom, such as the Students page and on the front page of the Google Classroom course.

From the student’s Google Classroom account, they will click the plus sign to join a Google Classroom and enter the code provided.

Sync Gradebook Assignments with a Google Classroom Account

The Google Classroom integration allows you to create assignments in Focus, which will automatically be added to the Grades tab of the linked Google Classroom. From here, students can view assignment information, track upcoming assignments via Google Calendar and turn in assignments to their respective teachers. You can grade the assignments and then return to Focus to import the grades back into Focus with the click of a button.

Assignments must first be created in Focus, then graded in Google Classroom and then synced back into Focus.

Creating an Assignment

1. Follow the steps described in Creating Assignments from the Gradebook.

The following information entered on the Add an Assignment screen will be synced to the assignment in Google Classroom: Title, Points, Assignment Category, Due Date, and Publish Date.

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2. Select Google Classroom from the Third-Party System pull-down to add the assignment to the Google Classroom for the respective section(s).

3. Determine if the assignment should be added to multiple sections by making the appropriate selections. If Google Classroom is selected from the Third Party pull-down and multiple sections are selected, ensure that a Google Classroom has been set up for each section. The assignment will be added for each section in Focus as well as in the linked Google Classrooms.

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4. Click Save.

The assignment will be added to the Focus Gradebook and the Google Classroom. If set up, students will receive an email notification each time that an assignment is added to the gradebook.

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Grading Assignments in Google Classroom

Once students have submitted their assignments via Google Classroom, you will be able to access the assignment and grade the assignment from their Google Classroom account.

1. Log in to the Google Classroom.

2. Click the Grades tab.

When a student turns in an assignment, the score box for the student and assignment will display with a green underline. This will indicate that the assignment is ready to be graded.

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3. Click in the score box.

4. Click View Submission.

You can view the assignment and have the ability to enter the grade for the assignment and make comments for the student.

5. Click Return.  

Assignments must be returned to students in Google Classroom prior to syncing the grades into Focus or the assignment grades will not carry over into Focus.

The student’s assignment grade will be populated for the assignment on the Grades tab within Google Classroom. The student can also access their grade for the assignment through their Google Classroom account.

Syncing the Grades in Google Classroom with the Focus Gradebook

After grades have been entered and returned to students in Google Classroom, you can sync the Focus Gradebook with their Google Classroom account to import the grades from Google Classroom into Focus.

1. From the Grades menu, select Gradebook.

2. Click Sync Class.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

A pop-up will display stating the number of invitations sent and then number of grades successfully synced.

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Each time that the Google Classroom icon is selected, an invitation will be sent to any student who is enrolled in the section and has not yet received an invitation to the Google Classroom linked to the corresponding section.

3. Click the X to close the pop-up window and return to the Gradebook.

The screen will refresh and any grades that have been imported from Google Classroom will display in the Gradebook.

Assignment grades can be modified as needed.

Changes in Focus will not be synced back to the Google Classroom gradebook.

Sync Previously Existing Assignments in Google Classroom with Assignments in Focus

Assignments that were created in Google Classroom can be synced with new assignments in Focus so that both systems display corresponding assignment information.

1. From the Grades menu, select Gradebook.

2. Verify that the section to be linked to Google Classroom course is selected from the course pull-down in the upper right corner.

Gradebook

3. Click Add Assignment.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

4. In the Add Assignment pop-up window, enter information for the assignment including the assignment title, points, category, etc. Select Google Classroom from the Third Party System pull-down.

5. A Linked Assignments pull-down displays and contains any assignments in the Google Classroom course linked to the section that have not yet been synced with an assignment in Focus. Select the name of the assignment from the Linked Assignments pull-down and then verify that all additional assignment fields have been completed.

6. Click Save.

Google Classroom training doc - lizetteg@focusschoolsoftware.com - Focus School Software Mail

The assignment grades from the linked assignment within Google Classroom will sync back into the Focus gradebook.

If the assignment grades do not automatically populate for the linked assignment, click the Sync Class button to ensure that all assignment grades populate successfully for all students with grades in the Google Classroom course.

Google Classroom Considerations

There are several considerations that should be noted when utilizing the Google Classroom integration within Focus.

1. Assignments Display for the Full Year: Google classroom does not run on marking periods, so all assignments for the entirety of the school year will display in the Google Classroom even though the Focus Gradebook will display the assignments for the current marking period.

2. Withdrawn Students: If a student is dropped from a section in Focus, the student is not automatically removed from the Google Classroom. This will be a manual process to remove the student from the teacher’s Google Classroom.

3. Assignment Information Synced From Focus to Google Classroom: If the assignment is added in Focus, only the points, category, title, due date and published date display in Google Classroom.

4. Deleting Assignments: When you create an assignment in Focus it immediately appears in the Google Classroom. If you delete the assignment in Focus and sync to Google Classroom, it does not delete the assignment in Google Classroom. The assignments need to be deleted manually in each program.

5. Comments on Assignments: Comments are entered separately in Focus and in Google Classroom and will not transfer between the two systems.

6. Publish Date: The Publish Date must be prior to the Due Date in Google Classroom; therefore, teachers are unable to use the publish date to delay displaying assignments that were already due/have been graded.

7. Numeric Grades: Google Classroom only supports numeric grades; therefore, any teacher using a gradebook with letter grades only will not be able to utilize this functionality.

8. Weighted Categories: For teachers utilizing weighted categories, category weights will need to set up separately in Google Classroom and in Focus. Note that the weights cannot vary from marking period to marking period in Google Classroom.

9. Checkbox Assignments, Extra Credit, Hide From Excluded & Exclude From Average: The following features utilized in the Focus Gradebook cannot be accomplished in Google Classroom: checkbox assignments, extra credit, hide from excluded and exclude from average. It is recommended that if an assignment such as an extra credit assignment is added in Focus, then teachers can deselect Google Classroom from the Third Party Systems drop-down to add the assignment exclusively to the Focus Gradebook.

10. Parents: Parents do not currently have any profile permissions to view or access to their child’s Google Classroom or to be able to access the Google Classroom from the Focus Parent Portal.

Editing Assignments from the Gradebook

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. To edit an assignment directly from the gradebook, click on the i in the right corner of the listed assignment.

a. You can also hover over the i for assignment information, such as Title, total Points, Assigned date, etc., as shown in the image below.

4. Clicking the i opens an Edit An Assignment pop-up screen to edit the corresponding assignment without having to navigate to the Gradebook Categories & Assignments screen.

5. Edit the Title of the assignment by clicking the text box.

6. Edit the number of Points possible in the text box. If this is left blank, then the assignment will be taken out of 0 points and will count as extra credit.

Editing the Points will impact students' grades already entered.

7. Edit the number of Questions entered in the text box.  This is not required and is typically used when entering scores based upon questions correct/incorrect.

8. To fill in points for all students, type in the number of points in the Auto-Fill Points text box. If Auto-Fill Points is added after the assignment is created, it will only auto-fill empty cells for that assignment.

9. Edit the selected Assignment Category by selecting another from the pull-down.

10. Select the check boxes to the course sections that will receive this assignment. Selecting Check All will populate this assignment for all sections.

If the assignment was already created for another course and is selected again here, the assignment will be duplicated.

11. Select the Hide from Excluded check box to create an exclusive assignment for a student or group of students. Students with an asterisk (*) will not see the assignment on the student or parent portal. This is helpful when a transfer student comes into the class or make-up work has been assigned.

12. Select the Exclude from Average check box to ensure the assignment doesn’t count for or against the students’ averages.

13. Edit the Assigned and the Due date using the Month, Day, and Year pull-downs or click the calendar icon. Here you can also set a specific time of assignment or a specific time the assignment is due on the date selected.

14. Select a Publish date to determine when the assignment is visible to parents and students in the Parent/Student Portal. Note: The assignment will not be visible to parents/students until the Publish date has passed.

15. Edit the Description of the assignment. This description will be available when hovering over the assignment within the gradebook. Note: Depending on district settings, the Description field may not display.

16. Add files by dragging and dropping them directly from the computer to the files section. You can also click Select to upload a file. Files can also be scanned via Dynamsoft, a one-time download that allows the attachment of files directly from the scanner; click the Scanner icon to utilize this function.

17. Select the check box to Allow student uploads as a way fro students to submit assignments via LMS. Note: If you are not using LMS, this check box can remain cleared. Note: Be sure the Due date and time is correct because the students will not be able to upload documents past the set deadline.

18. You can select another assignment that must be completed before the student is able to submit this assignment from the Requires Completion Of pull-down. This feature works in conjunction to LMS; if the district has not enable LMS, this feature will remain disabled.

19. Select the Standards related to the assignment by clicking on the appropriate check box. This feature is available if standards are loaded and attached to courses.

a. Standards are listed by subject. Click on a subject to display the available standards and select the standard(s) that are applicable to the assignment. Note: More than one standard can be selected. You can also hover over the standard with your mouse to display the description entered by the district during standard setup.

b. Once the assignment has been created and the standards have been attached, standard information is accessable via the grade field. Double click the student's grade field to open standard data. You can also click the gray arrow to expand the section that contains standard data. Note: If a grade has already been entered, the points will default to the student's overall grade for the assignment.

c. Standard grades can be edited as needed from the pop-up window shown above. Once modified, click OK. The overall grade for the assignment will display as the average of the two standard scores entered.

20. Assign Test allows teachers to assign students pre-made tests to take online. Teachers can assign a pin (Test Login Pin) and Restrict To Times, if desired. As well as enter the number of days acceptable for a Test Review Delay. The Test feature works in conjunction to LMS; if this feature has not been enabled, the Test feature will not display.

21. When all data has been edited, click the Save button.

Deleting an Assignment from the Gradebook

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. To edit an assignment directly from the gardebook, click on the i in the right corner of the listed assignment.

a. You can also hover over the i for assignment information, such as Title, total Points, Assigned date, etc., as shown in the image below.

4. Clicking the i opens an Edit An Assignment pop-up screen to edit the corresponding assignment without having to navigate to the Gradebook Categories & Assignments screen.

5. To delete the assignment, click the Delete Assignment button.

If all sections are selected, the assignment will be deleted from from every section.

6. A Confirm Delete pop-up will display upon selecting the Delete Assignment button. Select the I understand and agree check box and click the Delete Assignment button. However, if you do not want to delete the assignment upon reviewing the Warning, click the Cancel button.

If you need to restore an assignment that has been deleted, go to Gradebook Reports > Deleted Assignments.

Entering Grades via Imported CSV Files

Scores can be imported into the gradebook using a CSV file. First, create the assignment. Then, prepare a CSV file that includes a column for Student IDs (student_id) or Local IDs (custom_53) and a column for student scores/grades. The scores can be entered as points or as percentages.

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. To import scores once the assignment as been created and the CSV file prepared, click the i in the right corner of the listed assignment to edit and import.

a. You can also hover over the i for assignment information, such as Title, total Points, Assigned date, etc., as shown in the image below.

4. Clicking the i opens an Edit An Assignment pop-up screen to edit the corresponding assignment without having to navigate to the Gradebook Categories & Assignments screen.

5. Click the Import CSV File button to upload and import grades.

Importing grades must be done by section; importing cannot take place for multiple sections at once.

6. In the pop-up window, click Choose File and select the CSV file from your computer.

7. Select the type of score values included in the file, Points or Percent.

8. From the Student ID Column pull-down, select which column in the file contains the Student IDs. The student IDs must match what is in Focus or the import will not work.

9. From the Score Column pull-down, select which column in the file contains the scores.

10. When all information has been entered and the file selected, click Upload.

11. Once uploaded, the scores are imported to the Gradebook and will be listed for the selected assignment.

Gradebook Reports

1. From the Grades menu, select Gradebook.

2. Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

3. The Gradebook module offers numerous reports; to access them, click the Reports button directly below the Save button in the upper-right corner of the screen. A list of different reports will display. Click the report to generate the chosen report.

For information about each of the listed report, see the article titled, Gradebook Reports.

4. If a report is generated via Gradebook, when finished viewing the report, click Back To Gradebook.

Viewing Student Assignment Uploads

1. Student assignment uploads display on the Portal page in the form of a Messenger message in the Alerts section. Click the message alert or click the Messenger icon to view the message.

Clicking the message or Messenger icon displays the assignment message in the New Alerts section. Click the alert to open the assignment in Gradebook.

Portal

2. You can also access the assignment from the Gradebook by clicking the grade link. In this case, no grade has been entered, so the links displays as NG. If a grade has already been entered, the link displays as the grade number or letter.

You can also access the student uploads by clicking the Student name link.

The uploaded assignments display in the Student Files column.

Hover over the uploaded assignment name to view the Uploaded date.

Gradebook

3. Clicking the grade link opens the Uploaded Files pop-up window where you have several new options. If you do not want to do anything further with the assignment, click the X or Close to close the pop-up window and return to the Gradebook.

If viewing the assignment for a specific student, the icons display in the Student Files column, so no pop-up window displays.

Gradebook

4. Click the arrow to download the assignment to your computer.

5. To open the assignment and make suggestions or markings, etc., click the pencil icon.

6. Click the pencil icon to enter Drawing annotation mode, which allows you to draw on the student's assignment.

Use the mouse to draw on the assignment. Once the marking is made, you can click Save to finalize the drawing or click Delete to remove the marking.

You can also click the undo button to remove the marking before click Save. If you click Cancel to exit Draw annotation mode before saving any markings, all markings will be removed.

Once all markings have been made, click Done to exit Draw annotation mode.

7. Click the comment icon to enter Point annotation mode, which allows you to make comments on the assignment.

To add a comment, click anywhere on the assignment. Enter the comment in the provided text box.

Click Post to post the comment or click Cancel to close the text box without saving the comment.

Gradebook

Once posted, click the trash icon to delete the comment. Then, click Delete or click Cancel to keep the comment.

Gradebook

You can make another comment or create a reply to your original comment. Then, click Post to save the comment or click Cancel to discard the comment.

Gradebook

Once all comment have been made, click Close to exit Point annotation mode.

Gradebook

8. Click the Print icon to print the assignment.

When ready, click Print. Click the X to close the pop-up window without printing the assignment.

Gradebook

9. Click the Download icon to save the assignment to your computer.

10. When finished reviewing the assignment, enter the grade in the Score text box and click Submit.

11. Click Return To Gradebook to close the assignment.

Gradebook

12. Hover over the bottom of the screen with your mouse to make the tools bar display.

Gradebook

Click the magnifying glass to search the document.

Click the minus sign to zoom out or click the plus sign to zoom in.

Gradebook

Click the up arrow to go to the previous page or click the down arrow to go to the next page.

Gradebook

You can also click the page number text box and type the desired page number to quickly navigate to that page.

Gradebook

Click the four arrows icon to enter fullscreen. Click the icon again to exit fullscreen.

13. If the student uploaded more than one assignment, click the arrow to navigate to the next assignment.

Gradebook