Reports 11.0.0

The Gradebook Reports module allows teachers to run various reports, such as Missing Grades and Failing Grades where grades can be reviewed and edited as needed.

The Gradebook Reports display data for all students from all sections regardless of gradebook grouping (by period or by custom grouping), as opposed to data being section-specific.

Grade Breakdown Graphs

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Grade Breakdown Graphs from the reports menu. The Gradebook Graphs reports displays a breakdown of totals or assignments in the Gradebook by Column, Pie chart, or List. Click on the corresponding tabs for a different view of the data.

4. The current Grade Breakdown displays Totals as selected from the Display Graph of pull-down. Utilize the provided pull-down to organize the report by Categories and/or Assignments.

5. Once the report is generated, hover over the columns, or pieces of the pie chart for a description.

Missing Grades

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Missing Grades from the reports menu. The Missing Grades report lists "All students who have at least one ungraded assignment."

4. From the report, you have additional options listed along the top of the screen. Select the appropriate check boxes to Show all courses and Include Inactive Students.

5. You can enter grades for students directly from this screen. Click the black dash in the Points column to enter a grade.

6. From the report screen, you can click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

7. From the report screen, you can click on the Assignment title to open the gradebook for that specific assignment.

8. Enter a grade in the Points column of the report and add Comments if desired. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

a. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen.

9. When all grades and comments have been entered, click the Save button.

It is important that this report contain no missing grades before posting grades.

Failing Grades

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Failing Grades from the reports menu. The Failing Grades report lists "All students who have failed at least one assignment."

4. From the report, you have additional options listed along the top of the screen. To change the grade Threshold to 70% or 80% instead of 60% click the provided pull-down. You can also select the check box to Include Missing Grades and to Include Inactive Students.

The Threshold is established by the lowest value in the grading scale setup (Grades > Grading Scale & Comments) that gives credit + 10, and another 10 after that. For example, if the lowest value that gives credit is 60%, the Threshold displays 60%, then 70%, then 80%. If the lowest value that gives credit was set at 50%, the Threshold options would be 50%, 60%, and 70%.

5. You can enter grades for students directly from this screen. Click the current grade in the Points column to edit the grade.

6. From the report screen, you can click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

7. From the report screen, you can click on the Assignment title to open the gradebook for that specific assignment.

8. Enter a grade in the Points column of the report and add Comments if desired. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

a. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen.

9. When all grades and comments have been entered, click the Save button.

Extra Credit Grades

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. The Extra Credit Grades report lists "All students who have earned extra credit on at least one assignment." Extra credit can be defined as a score over 100% or as an extra credit assignment.

4. From the report, you have additional options listed along the top of the screen. Select the check box to Include Inactive Students in your report.

5. You can enter grades for students directly from this screen. Click the current grade in the Points column to edit the grade.

6. From the report screen, you can click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

7. From the report screen, you can click on the Assignment title to open the gradebook for that specific assignment.

8. Enter a grade in the Points column of the report and add Comments if desired. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

a. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen.

9. When all grades and comments have been entered, click the Save button.

Highlighted Grades

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Highlighted Grades from the listed reports. The Highlighted Grades report lists All highlighted grades. You can highlight or unhighlight grades from the gradebook by double-clicking on the grade and clicking the "Highlight" checkbox.

4. From the report, you have additional options listed along the top of the screen. Select the check box to Include Inactive Students in your report.

5. You can enter grades for students directly from this screen. Click the current grade in the Points column to edit the grade.

6. From the report screen, you can click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

7. From the report screen, you can click on the Assignment title to open the gradebook for that specific assignment.

8. Enter a grade in the Points column of the report and add Comments if desired. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

a. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen.

9. When all grades and comments have been entered, click the Save button.

Excused Grades

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Excused Grades from the listed reports. The Excused Grades report lists "All students who have been excused from an assignment. You can excuse a student from an assignment by entering any of * or X in the gradebook." Note: X may not be used by your district; it varies depending on the custom grades created,

4. From the report, you have additional options listed along the top of the screen. Select the check box to Include Inactive Students in your report.

5. You can enter grades for students directly from this screen. Click the current grade in the Points column to edit the grade.

6. From the report screen, you can click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

7. From the report screen, you can click on the Assignment title to open the gradebook for that specific assignment.

8. Enter a grade in the Points column of the report and add Comments if desired. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

a. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen.

9. When all grades and comments have been entered, click the Save button.

Custom Grades

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Custom Grades from the listed reports. The Custom Grades report lists "All students to whom you have assigned a custom grade."

4. From the report, you have additional options listed along the top of the screen. Select the check box to Include Inactive Students in your report.

5. From the report screen, you can click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.

If you want to enter/edit grades student by student, click the gray arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list. Note: If you are either at the beginning or the end of the list, only one arrow will display.

6. From the report screen, you can click on the Assignment title to open the gradebook for that specific assignment.

7. Enter a grade in the Points column of the report and add Comments if desired. Note: An 85 was entered as a grade because the Enter grade by has been set to Percent.

a. Clicking the Comments fields will open a new text box where information can be noted in various formats. Enter your comments, then click the Ok button, or Cancel to exit the screen.

8. When all grades and comments have been entered, click the Save button.

Transferred Students

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Transferred Students from the listed reports. The Transferred Students report shows students who have transferred from within the school district and into the sections assigned.

4. Search for a specific subset of students via the Search Screen. Utilize the Search text box to begin typing the name of the student(s). You can also view a list of all students who have transferred into the section by clicking Simple List. When all parameters have been set, click the Search button to view all students across sections that have transferred. For more information on conducting a student search, see the article titled, Searching for Students.

5. The Search conducted displays results of transfered students. As mentioned before, you can also simply click the Simple List to review the transfered students. Once on the screen shown below, you can click the Student name to open the student's dropped courses, gradebook scores, etc.

6. Click the Student name in the top right corner of the screen to open the Student Info screen for additional student data. You can also click on the Section to open assignments for the selected student.

7. The Transferred Students report can be used to assign grades within your own gradebook in line with what the student was receiving in their previous course. Note: Transfer grades do not automatically transfer to the new teacher unless it is to the same teacher and the same course.

Progress Reports

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating. Select Progress Reports from the listed reports.

3. This navigates to the Progress Reports screen, where a Student Search module will display in addition to the More Search Options button.

4. If searching for specific students by name or student number, you can simply type the information directly into the Student text box.

To generate Progress Reports for all students, leave the Student Search text box empty.

5. For a more advanced search and the ability to define a specific subset of students, click the More Search Options button. In the example shown, Grade 09 has been selected; therefore, report cards will be generated only for students in 9th grade.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

Click the Check all visible and Clear selected links for quick selections.

6. In the second section of the Progress Reports screen, you can select everything that needs to be included on the progress report before generating.

7. Before printing, select the correct Letterhead Template from the pull-down. Templates are set up by the district.

8. For elementary teachers, selecting the Print All Classes check box will print grades for each of the teacher’s sections.

9. Select the Only Print Totals check box to display the student's average per category, as shown via Gradebook > Totals pull-down.

10. Select the Include Gradebook Notes check box to display Gradebook comments entered per assignment.

11. Select the Include Attendance Summary check box to display the students' attendance summary per period.

12. Select the Include Assignment Description check box to display the Description entered via the teacher Gradebook on the progress report.

13. The ability to show only Missing, Failing or Excused assignments can be selected via the corresponding check boxes.

a. Shown below is an example of Failing assignments selected to display on students' progress reports.

14. If student groups have been set up, you can select to print progress reports for a specific group of students using the Student Group pull-down.

15. The last option is to Include Inactive Students.

16. When the Student Search and/or More Search Options has been defined and you have selected everything you'd like to include on progress reports, click Continue to go on to the next page. If needed, you can Reset to clear everything on the page and start over.

17. Clicking Continue on the last screen will navigate to a new Progress Reports screen where you can choose to preview and print progress reports.

18. Select the check boxes next to each student to select the progress reports to be printed.

19. Once the students have been selected, click the Preview button to review progress reports before printing. The Preview will display in another tab or window (depending on browser settings); close the preview once reviewed.

20. When ready to print, click the Print button.

21. Clicking Print will generate all of the selected students progress reports in a print preview screen. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

Blank Gradebook

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Blank Gradebook from the listed reports. The Blank Gradebook report generates a PDF of a blank gradebook that can be downloaded, printed, etc.

4. From this print preview screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), save in Bookmarks, Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

5. Selecting Search All Sections will give a list of the students in alphabetical order; it does not sort by sections.

6. Click the back button in the browser to return to Gradebook Reports.

Gradebook Audit Trail

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Gradebook Audit Trail from the listed reports. The Gradebook Audit Trail report shows changes that have been made to student grades in the gradebook over a specified period of time.

4. To filter the report based on a specific time frame, set a Report Timeframe via the month, day, and year pull-downs or click the calendar icon.

5. When a beginning and end date have been specified, click the Update button to refresh the report.

6. You also have the option to Include NG Grade changes by selecting the provided check box; this will display changes made to the gradebook where this is currently no grade. If selected, you will have to click the Update button again to refresh the report.

7. The report displays the student Photo (if available), the Student name, Student ID, Grade level, User Changed (user that changed data), date and time Changed, the Assignment Title,  the Assignment ID, the Changes Made, an indication of whether the change was changed for a higher score or lower score, and the New Grade.

8. Click on the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades.

9. Click on the Assignment title to open the gradebook for that specific assignment.

For more information about entering grades per student and general report information, see the section titled, Utilizing the Reports.

10. The report displays as a Simple List; however, you can also view the listed students in a Customized List by clicking on the tab. This will display the same list of students with your customized information.

a. The information/columns displayed in the Customized List is set up via My Information > Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Gradebook Audit Trail screen.

Student Participation

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Student Participation from the listed reports. The Student Participation report displays Participation scores, Assignments, and Grades for each student organized by color.

4. Click the Legend button for information on each of the colors displayed in each of the reports.

5. Click on the listed tabs for the different reports. The Participation tab is selected by default, which displays how many assignments the student has completed successfully (passed), unsuccessfully (failed), and not completed at all. See the image below for an example of the report.

6. The Assignments tab displays a graph of student participation per assignment; the report displays assignments that were on time, late, or missing.

7. The Grades tab displays each assignment within the teacher’s gradebook. The thin vertical whisker extends from the lowest score for any student in the course to the highest score. The thicker bar extends from the 25th percentile to the 75th, with the median marked.

Deleted Assignments

1. From the Grades menu, select Gradebook Reports.

2. Selecting Gradebook Reports navigates to the main Gradebook Reports screen where all of the various reports are listed for generating.

3. Select Deleted Assignments from the listed reports. The Deleted Assignments report displays the deleted assignments in the current Gradebook, with an option to restore the assignment.

4. The report lists the Assignment Title, Deleted Date, the Term created, and the # (number) of Grades entered. To restore the deleted assignment along with all grades entered originally, click the Restore button.

a. In a confirmation window a message displays: Are you sure you want to restore this assignment? Click Yes to restore the assignment to your gradebook. Click Cancel in order for the assignment to remain deleted.

Additional Features

1. Above the listed students you will see a floppy disk icon, which allows you to export the listed data (in this case, students) to an Excel spreadsheet.

2. You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with W.

3. To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

4. If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

5. Use the Filter button to add Filter Rules to the student results. Start by adding one rule, such as Student ID Contains 214, as shown in the image. The first pull-down is the listed columns. The second pull-down is the rule, such as contains, equal, starts with, etc. Then enter the information you'd like to filter by in the text box.

a. Notice that you can also click the Add Rule link to add an additional filter; you can clear the filter by clicking the Clear Rules link. To remove just one rule/filter, click Remove next to each listed filter.

b. You can further customize the filters using the AND/OR pull-down.

6. Click the Excel icon in the Export section to download the listed data to an Excel spreadsheet on your computer.

7. Click the Printer icon in the Export section to print the listed data.

8. Use the Filters feature to further breakdown data. Click on the word Filters or OFF to turn them on.

a. Once enabled, you can begin filtering data. To add more than one filter to a column, click on the green plus sign. To delete an added filter, click on the red minus sign. Select the gray arrow for more filtering options. For more information click on the following article: Filters.