Teacher: Gradebook Reports
Teachers are able to analyze gradebook grades through a series of gradebook Reports. The reports allow the teachers to make corrections or update the gradebook.
1. Click the Reports menu, then click the Grades arrow.
a. In the Grades reports menu, click Gradebook Reports.
The Reports screen can also be accessed from the Gradebook screen. From the Gradebook screen, click Reports.
2. Click the applicable report from the list of reports, and see the information below for information about each report.
This report displays a grade analysis for each section.
1. Click Grade Breakdown Graphs from the list of reports.
2. The Grade Breakdown Graphs reports displays a breakdown of totals or assignments in the Gradebook by Column, Pie chart, or List. Click on the corresponding tabs for a different view of the data.
3. The current Grade Breakdown displays Totals as selected from the Display Graph of pull-down. Utilize the provided pull-down to organize the report by Categories and/or Assignments.
4. Once the report is generated, hover over the columns, or pieces of the pie chart for a description.
The Missing Grades report displays a list of students who are missing grades in a particular section, as well as each assignment that they are missing and the assigned and due dates for each assignment.
1. Click Missing Grades in the reports menu. The Missing Grades report lists all students who have at least one ungraded assignment.
2. From the report, you have additional options listed along the top of the screen. Select the appropriate check boxes to Show all courses and Include Inactive Students.
Selecting Show all courses displays the Section Title column in the report.
3. You can enter grades for students directly from this screen. Click the black dash in the Points field to enter a grade.
4a. To add a comment for the applicable grades, click the Comments field to open a Comment pop-up window.
a. Enter the comment in the text box and click Ok. Use additional features, such as Bold, Format, Alignment, as needed.
4b. If the Comments fields displays as a pull-down, select the applicable comment from the pull-down.
The Comments field displays as a text editor or pull-down depending on district settings.
5. Click Save to save any grades and/or comments entered. Once grades are saved, the student and assignment will be removed from the report.
The Failing Grades report displays a list of all students that have a failing grade.
1. Click Failing Grades in the reports menu. The Failing Grades report lists all students who have failed at least one assignment.
2. From the report, you have additional options listed along the top of the screen. To change the grade Threshold to 70% or 80% instead of 60% click the provided pull-down.
3. Select the check box to Include Missing Grades, which reflects data from the Missing Grades report in addition to the failing grades already displayed.
4. Select the check box to Include Inactive Students.
5. You can enter grades for students directly from this screen. Click the current grade in the Points column to edit the grade.
6a. To add a comment for the applicable grades, click the Comments field to open a Comment pop-up window.
a. Enter the comment in the text box and click Ok. Use additional features, such as Bold, Format, Alignment, as needed.
6b. If the Comments fields displays as a pull-down, select the applicable comment from the pull-down.
The Comments field displays as a text editor or pull-down depending on district settings.
7. Click Save to save any grades and/or comments entered.
The Extra Credit Grades report displays a list of students who have earned extra credit on at least one assignment. This report is helpful to double check grades because it is easy to type an incorrect number of digits (a 200 instead of a 20).
1. Click Extra Credit Grades from the list of reports to view all students who have earned extra credit on at least one assignment. Extra credit can be defined as a score over 100% or as an extra credit assignment.
2. Select the check box to Include Inactive Students in the report.
3. Click the current grade in the Points column to edit the grade.
4a. To add a comment for the applicable grades, click the Comments field to open a Comment pop-up window.
a. Enter the comment in the text box and click Ok. Use additional features, such as Bold, Format, Alignment, as needed.
4b. If the Comments fields displays as a pull-down, select the applicable comment from the pull-down.
The Comments field displays as a text editor or pull-down depending on district settings.
5. Click Save to apply grades and comments.
The Highlighted Grades report displays grades that have been highlighted in the Gradebook.
1. Click Highlighted Grades from the list of reports to view students who have a highlighted comment or grade in the Gradebook.
a. Highlighted Grades are indicated by selecting the Highlight check box from the Grade pop-up window in the Gradebook.
To open the Grade pop-up window where you can add comments, double click the Grade field.
b. Highlighted Comments are indicated by selecting the Highlight check box from the Comment pop-up window in the Gradebook.
To open the Comment pop-up window, click the Comment field.
If the Comment field displays as a pull-down, you will not have the option to Highlight here.
The report displays the Student name, Assignment title, Points earned out of points possible, % (grade percentage), Grade letter, highlighted Comments made in the Gradebook, Assigned date, and Due date.
2. Select the check box to Include Inactive Students in the report.
3. Click the current grade in the Points column to edit the grade.
4a. To add a comment for the applicable grades, click the Comments field to open a Comment pop-up window.
a. Enter the comment in the text box and click Ok. Use additional features, such as Bold, Format, Alignment, as needed.
4b. If the Comments fields displays as a pull-down, select the applicable comment from the pull-down.
The Comments field displays as a text editor or pull-down depending on district settings.
5. Click Save to apply grades and comments.
The Excused Grades report displays details for any assignment from which a student has been excused. Grades are denoted as excused by the addition of one of the Custom Grades that is flagged as Exclude, with score of * or X.
1. Click Excused Grades from the list of reports to view all students who have been excused from an assignment.
You can excuse a student from an assignment by entering any of the following grades in the Gradebook: *, I, In, or X, as well as any other Custom Grades flagged as an Excluded grade via Gradebook > Settings > Custom Grades. Note: Your ability to create custom grades is dependent on district settings.
2. Select the check box to Include Inactive Students in the report.
3. Click the current grade in the Points column to edit the grade.
4a. To add a comment for the applicable grades, click the Comments field to open a Comment pop-up window.
a. Enter the comment in the text box and click Ok. Use additional features, such as Bold, Format, Alignment, as needed.
4b. If the Comments fields displays as a pull-down, select the applicable comment from the pull-down.
The Comments field displays as a text editor or pull-down depending on district settings.
5. Click Save to apply grades and comments.
The Custom Grades report displays which students have assignments marked with the district-defined (or teacher-defined if allowed) custom grades.
1. Click Custom Grades from the list of reports to view all students who have been assigned a custom grade.
You can create custom grades to be assigned in the gradebook via Gradebook > Settings > Custom Grades.
2. Select the check box to Include Inactive Students in the report.
3. Click the students' names in the Student column to open all assignments and grades for the selected student, which gives you the option to enter/edit grades student by student.
a. Click the Points field to edit or enter a grade.
b. Be sure to take note of the Enter grade by pull-down to determine the format in which grades should be entered.
c1. Enter any applicable comments in the Comment field.
c2. If the Comments fields displays as a pull-down, select the applicable comment from the pull-down.
The Comments field displays as a text editor or pull-down depending on district settings.
d. Click Save to save any grades or comments entered, if auto-save is not enabled.
4. Click the Assignment title to open the gradebook for that specific assignment.
a. Click the Grades tab to enter grades for students for the specified assignment. Enter a grade in the applicale field.
b. When all grades and comments have been entered, click Save, if auto-save is not enabled.
The Transferred Students Report displays students who have transferred from within the school and/or the district and into the sections assigned.
1. Click Transferred Students from the list of reports to view students who have transferred from within the school district and into the sections assigned.
The Transferred Students report can be used to assign grades within your own gradebook in line with what the student was receiving in their previous course. Note: Transfer grades do not automatically transfer to the new teacher unless it is to the same teacher and the same course.
2. Search for a specific subset of students via the Search Screen.
When all parameters have been set, click the Search button to view all students across sections that have transferred.
The transferred students display in the report.
3. Click the Student name to open the Student Info screen for additional student data.
4. Clicking the student's name opens the student's dropped classes. Click the Section to open assignments for the selected student.
The student's assignments for the selected section are displayed.
a. View assignments for other sections for which the student is enrolled from the pull-down.
b. Click the Assignment to view details about the assignment.
Teachers can generate and print Student Progress Reports for students using the Progress Reports option.
1. Click Progress Reports to generate progress reports for select students.
2. Enter are applicable search criteria and define More Search Options, if needed.
3. Use the check boxes to select everything that needs to be included on the progress report before generating.
a. Select the Print All Classes check box to include all classes on the progress report.
b. Select the Only Print Totals check box to print the total grade for each category on the report, as displayed via Gradebook > Totals tab.
c. Select the Include Gradebook Notes check box to include gradebook comments made for applicable grades and student notes.
d. Select the Include Attendance Summary check box to include attendance information.
e. Select the Include Assignment Description check box to display the description of the assignment on the progress report.
f. Select the Print Assignments on Single Line check box to display assignment names in one continuous line; this applies to assignments with longer titles.
g. Select the Missing Assignments check box to display missing assignments only on the progress report.
h. Select the Failing Assignments check box to display failing assignments only on the progress report.
i. Select the Excused Assignments check box to display excused assignments only on the progress report; i.e. assignments graded with any of the following: *, I, In, or X, as well as any other Custom Grades flagged as an Excluded grade via Gradebook > Settings > Custom Grades.
4. If student groups have been set up, you can select to print progress reports for a specific group of students using the Student Group pull-down.
5. Select the Include Inactive Students check box to generate progress reports for inactive students as well as active students.
6. Click Continue.
7. Select the applicable radio buttons to determine if progress reports should be printed or emailed.
Select Print Progress Reports: For each student to generate progress reports to be printed.
Select Email Progress Reports: To each student to email progress reports to students only.
Select Email Progress Reports: To each Custodial Contact to email progress reports to students' contacts.
Your district must enable the ability to email progress reports; therefore, if you do not see the option to Email Progress Reports, your district has disabled this feature.
a. If you select Email Progress Reports, enter or edit the Email Subject, enter additional emails to be copied in the CC text box, and select the check box to Send a Copy to Myself ([email protected]).
b. Click Attach file to attach files to the email. Then, click Choose File to search for and attach the file from your computer, such as a memo or grade legend. You can attach up to 5 files to emails. Click remove to remove attached files no longer needed.
8. Select the Only print/email students with Missing/Failing assignments check box to omit any students who do not have any missing/failing assignments from the preview, printouts, emails. Note: The Only print/email students with Missing/Failing assignments check box only displays when you perform a Progress Report student search with “Show only: Missing assignments” and/or “Show only: Failing assignments” check box(es) selected.
9. Select the students for whom progress reports should be generated or emailed by selecting the check boxes next to the applicable student(s). Select the check box in the header to select all students.
10. Once the students have been selected, click the Preview button to review progress reports before printing/emailing. The Preview will display in another tab or window (depending on browser settings); close the preview once reviewed.
11. Click Print to generate and print progress reports.
Click Send Emails if emailing progress reports.
By selecting the Blank Gradebook in Gradebook Reports, a PDF of a blank gradebook will automatically be generated.
1. Click Blank Gradebook from the listed reports. The Blank Gradebook report generates a PDF of a blank gradebook that can be downloaded, printed, etc.
2. Select the Search All Sections check box to generate a gradebook of the students in alphabetical order; it does not sort by sections.
3. From the print preview screen, click the Printer icon to print and/or click the down arrow to download the blank gradebook to your computer.
This report displays changes that have been made to student grades in the gradebook. This is helpful when there is a dispute over a grade change. The teacher can review the Audit Trail as to documentation of when a specific change occurred.
1. Click Gradebook Audit Trail from the listed reports. The Gradebook Audit Trail report shows changes that have been made to student grades in the gradebook over a specified period of time.
2. To filter the report based on a specific time frame, set a Report Timeframe via the month, day, and year pull-downs or click the calendar icon.
3. When a beginning and end date have been specified, click Update to refresh the report.
4. Select the Include NG Grade changes check box to display changes made to the gradebook where this is currently no grade.
The report displays the student Photo (if available), the Student name, Student ID, Grade level, User Changed (user who changed data), date and time Changed, the Assignment Title, the Assignment ID, the Changes Made, an indication of whether the change was changed for a higher score or lower score, the New Grade, the School Status (active/inactive enrollment record), and the Course Status (active/inactive schedule record).
The Student Participation report displays a graph of the percent of assignments each student has completed successfully, unsuccessfully, or not at all.
1. Click Student Participation from the listed reports. The Student Participation report displays Participation scores for each student organized by color.
The Participation report displays how many assignments the student has completed successfully (passed), unsuccessfully (failed), and not completed at all.
2. Click the Legend button for information on each of the colors displayed in each of the reports.
This report lists any assignments that were deleted in the gradebook for the section selected in the course drop-down. This report allows teachers to restore the assignment and grades into the gradebook.
1. Click Deleted Assignments from the listed reports to display the deleted assignments in the current gradebook, with an option to restore the assignment.
2. The report lists the Assignment Title, Deleted Date, the Term created, and the # (number) of Grades entered. To restore the deleted assignment along with all grades entered originally, click Restore.
a. In a confirmation window a message displays: Are you sure you want to restore this assignment? Click Yes to restore the assignment to your gradebook. Click Cancel in order for the assignment to remain deleted.