The Delete a Student screen allows administrative users to delete specific students or merge two students together, which is useful if two student IDs have been created for the same student. Users can also undo student merges and deletions, if needed.
1. In the Students menu, click Delete a Student.
2. Click the Merge 2 Students tab.
3. Enter the Student ID linked to the student record that you want to keep in the Student ID to Keep text box.
4. Enter the Student ID number linked to the record that should be merged and deleted in the Student ID to Delete text box.
5. Select the radio button to determine what happens If attendance records conflict; you can select to Cancel the merge or Use the Keep Student's attendance.
Post-secondary schools can select to Use the student with more attendance, which will keep the attendance that has the most hours.
6. Click Continue.
7. All records linked to the two student IDs entered are listed for selection. In this case, there are 109 types of data to merge. Review each Data Type for the two selected student IDs. Select the corresponding check boxes to merge the listed data.
Student Referrals are school year specific. The number of student referrals that display on this screen are specific to the school year the user has selected at the top-right of the screen. If the students being merged have historical referral entries, this may not be reflected in the total and should be considered for merge.
Select the check box in the header to select all record types.
8. Be sure the Delete Student [Student ID] after merging check box is selected before continuing to merge the students.
9. Click Merge.
When the demographics option is included, Focus does not copy the following fields from the student being deleted into the student being kept unless the field is null in the student being kept: FLEID, Student Number Identifier, Florida Alias, and Social Security Number.
When the merge is complete, a verification message displays: [Student ID] has been merged into [Student ID].
10. Click View the Student to open the student's record via Student Info.
The system updates non-conflicting grades but will not merge incoming duplicated grades with those already existing. Duplicate conflicting grades is based upon matching Course Title, Course Number, Marking Period Term, Section Title, and School Title.
Focus ensures that the fee history from the student being deleted is accurately merged into the remaining student's record to aid in the precise assessment of any outstanding fees.
Deleting a student from SIS breaks any SSS events tied to that student.
When a student is deleted, associated form builder instances and `gl_requests` records are also removed from the system. This helps maintain data integrity and prevents orphaned records from remaining in the system after a student is deleted.
1. In the Students menu, click Delete a Student.
2. Click the Delete a Student tab.
3. Enter the Student ID of the student you would like to delete in the provided text box.
4. Click Delete.
Notice that you cannot delete a student that has attendance data and/or grades.
A confirmation window displays: Are you sure you want to permanently delete that student: [Student Number - Student Name]?
5. To proceed and make the deletion complete, click Permanently Delete.
To Cancel and return to the main Delete a Student screen, click the corresponding button.
When the student has been deleted, a verification message displays: That student has been deleted.
1. In the Students menu, click Delete a Student.
2. Click the Undo tab.
The Undo tab displays the user responsible for making the change, the Date the change was made, Comments entered, if the student was Restored, Deleted Student ID, and the Merged Into Student ID.
3. Click Restore to restore the merged or deleted student.
4. Click Yes in the confirmation pop-up window to restore the student.
A confirmation message displays that the student has been restored. The Restored column updates to Yes and the Restore button is removed.
5. Click the Comments text box to add comments, such as the reason the student was restored.
a. Click Save to save the comments added.
If the profile of the deleted student is set but the kept student's profile is not set, the profile from the deleted student will be assigned to the kept student.
If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.
To make the information full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.
You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
Above the listed data you will see a floppy disk icon, which allows you to export the listed data to an Excel spreadsheet.
