Hall Passes on the Kiosk and Mobile App
For districts using the Hall Passes functionality, students can use the kiosk to check in and check out of locations that were marked as "Students should check in" in Setup > Hall Pass Setup > Locations tab. Students can also end their pass from the kiosk. Actions performed from the kiosk will be reflected on the Hall Passes screen in Focus and in the mobile app, including timestamps.
Administrators and teachers can use the mobile app to monitor student hall pass activity, create hall passes for students, and perform hall pass actions including checking students in or out of locations, extending hall passes, and ending hall passes.
See Hall Pass Setup and Hall Passes for more information on using the Hall Passes functionality in Focus.
Students can use the kiosk to check in and check out of locations that were marked as "Students should check in" in Setup > Hall Pass Setup > Locations tab. Students can also end their pass from the kiosk.
Hall passes cannot be created from the kiosk. Students must have an active hall pass to check in or check out of a location from the kiosk, or end their hall pass from the kiosk.
1. From the kiosk, tap the Attendance Kiosk pull-down and select Hall Pass.
2. Tap the Kiosk button.
3. From the next screen, students may manually enter their Student ID and tap the green arrow, or students may scan their student ID barcode.
Upon entry of the student ID number, Focus will look for an active pass associated with the student ID. Focus will perform the actions described below based on the student’s hall pass status:
- If the student’s pass is issued for a location that is marked for check-in (Setup > Hall Pass Setup > Locations tab > "Students should check in"), and the student has yet to check in, upon the ID being entered, Focus will automatically check the student into the location and show a confirmation message of "You've checked in at [Location] at [current time]."
- If the student’s pass is issued for a location that is marked for check-in (Setup > Hall Pass Setup > Locations tab > "Students should check in") and the student has already checked in, Focus will automatically check the student out and show a confirmation message of "You've checked out from [Location] at [current time]."
- If a student pass requires check-in/check-out and the student has already checked out, Focus will automatically end the pass and show a confirmation message of "Your pass for [Location] has been ended as of [current time]."
These confirmation messages will display for 5 seconds, and then the message will automatically be cleared to allow the next student to enter their ID and utilize the check-in/out functionality. If the message should be cleared before the 5 seconds is up, students can tap the X to close out of the confirmation message.
All pass actions and the corresponding time stamp(s) will be displayed in the Hall Passes screen for administrators/teachers to review.
1. After logging in to the mobile app, tap the Hall Pass icon at the bottom of the screen.
2. If you have access to more than one school, select the school from the pull-down. If you only have access to one school, the school will be selected by default.
3. Tap Create at the top-left corner of the screen.
4. Tap the location category that represents the student's Destination.
If more than one location is associated with the location category, the available locations will display for selection (if only one location is associated with the location category, no locations will display for selection). If more than six locations are associated with the location category, the location options will display in a pull-down.
5. Tap the Location, if applicable.
6. Select whether the pass will be created for Now (the current time), or will be Scheduled for a future date/time.
When Scheduled is tapped, select the Date and enter the Time for the hall pass.
7. Select the Student. One or multiple students can be selected. The pull-down contains all active students at the school.
When multiple students are selected, the Departing From pull-down is removed from the screen.
8. If a hall pass is created for an individual student, the Departing From pull-down will populate with the room number from the student’s schedule at the time that the pass is being created for. Select a different room if needed.
9. The Total Time will populate with the number of minutes set in the Pass Length column for the location in Setup > Hall Pass Setup > Locations tab. Users with an admin or teacher profile type can adjust the total time of the hall pass as needed.
10. The Travel Time field will populate with the number of minutes set in the Travel Time column for the location in Setup > Hall Pass Setup > Locations tab, if defined. The travel time indicates the number of minutes in which a student is expected to check in to their destination. Users with an admin or teacher profile type can adjust the travel time of the hall pass as needed.
11. Enter any Notes, if desired. Notes entered by administrators and teachers are visible on the Hall Passes screen for all users, except for parents and students, who cannot view notes added to hall passes.
12. Tap Create Hall Pass.
The hall pass is created for each selected student and is displayed in the Active tab if it was created for Now, or the Upcoming tab if created for a future date or time. Hall passes created by administrative users do not require approval.
If a hall pass was created for a student who has an attendance code (specified in Setup > Hall Pass Setup > Settings > Attendance Code(s)) at the time that the pass will be active, the hall pass will automatically be canceled by Focus and will display on the Inactive tab with a status of "Canceled - Attendance."
If a restriction is in place, as set up in Setup > Hall Pass Setup > Restrictions tab, a message will display indicating the restriction type. For student restrictions and location restrictions, users with an administrator profile can choose to override the restriction and create the pass, or cancel the pass.
1. After logging in to the mobile app, tap the Hall Pass icon at the bottom of the screen.
2. If you have access to more than one school, select the school from the pull-down. If you only have access to one school, the school will be selected by default.
3. Tap the Active tab.
The Active tab displays currently active hall passes at the selected school. Information on this tab includes the student’s name and ID, destination, and time remaining on the pass. Passes in which the student has exceeded the time set on the pass will be outlined in red, with a pass status of "Expired."
4. To view detailed information about an individual student hall pass, tap on the hall pass for the student.
From this detailed view, additional details such as the Destination, Departing Time/Location, Travel Time, Pass Length, and Approver will be displayed. From this view, you can access pass actions such as the ability to extend a pass, check a student in/out, add a note, or end a student hall pass.
5. Tap the Back button to return to the Active tab.
6. Tap the Requested tab to review hall passes requested by students that require approval.
7. Tap on the hall pass to view details.
From this detailed view, additional details such as the Destination, Departing Time/Location, Travel Time, and Pass Length will be displayed. From this view, users with the "Approve Hall Passes" profile permission can approve/deny hall pass requests.
8. Tap Approve or Deny.
If the start date/time is for a date/time in the past, tapping Approve will trigger the pass to become active, and the pass will display in the Active tab. If the start date/time is in the future, tapping Approve will remove the pass from the Requested tab and the pass will display in the Upcoming tab. Denied passes will move to the Inactive tab and will be displayed with the status of "Denied."
9. Tap the Upcoming tab to view hall passes created for a future date/time.
10. To view detailed information about an individual student hall pass, tap the hall pass for the student.
From this detailed view, additional details such as the Destination, Departing Time/Location, Travel Time, Pass Length, and Approver will be displayed.
11. Tap the Back button to return to the Upcoming tab.
12. Tap the Inactive tab to view students within the school with inactive passes for the current date.
13. To view detailed information about an individual student hall pass, tap the hall pass for the student.
From this detailed view, additional details such as the Destination, Departing Time/Location, Travel Time, and Pass Length will be displayed.
14. Tap the Back button to return to the Inactive tab.
