This checklist is designed to guide users through the process of rolling over non-student data. The Rollover feature is designed to help each school begin their new school year with last year's baseline data and layouts so that the district and schools do not need to rebuild schedules and courses, reconfigure system preferences, and complete other setup from scratch. By following this checklist, you'll ensure that non-student data is properly rolled from the current school year into the next school year, and that the data is reviewed and adjusted as needed.
1. In the current school year, click the Setup menu and select Rollover.
2. Select each of the district-wide and school-specific data elements to roll.
3. Click Roll selected data from (current school year) to (next school year).
See Rolling Over Non-Student Data for more information.
1. In the next school year, click the Setup menu and select Attendance Calendar.
2. Select the calendar, and update the calendar dates using the Populate this calendar feature.
3. If the school is using a rotation schedule, update the rotation days on the calendar using the Populate this calendar feature. Rotation days can also be manually updated.
1. In the next school year, click the Setup menu and select Marking Periods.
2. Update the Begins and Ends dates for each marking period. Before the school year begins, the grade posting window, standards grade posting window, and grade 12 grade posting window should be updated.
See Marking Periods for more information.
1. In the next school year, click the Setup menu and select Periods.
2. Verify that periods are configured correctly, and update the start times, end times, and length as needed. Verify that each period is correctly marked for Used for Attendance, Required for Scheduling, and Conflicts with Periods.
See Periods for more information.
1. In the next school year, click the Setup menu and select Grade Levels.
2. Verify that grade levels are set up correctly, and that the grade level with a sort order of 1 is the grade level students will roll into when transitioning into this school from another (such as elementary school to middle school).
See Grade Levels for more information.
1. In the next school year, click the Setup menu and select System Preferences.
2. Review the School Preferences and update any preferences as needed.
Do not change the "Default school year" until rollover is complete and the current school year is over.
See System Preferences for more information.
1. In the next school year, click the Setup menu and select Copy School.
2. Select Copy to an Existing School.
3. Select the schools to copy to.
4. Select the items to copy.
5. Click OK.
See Copy School for more information.
You are done. Great job!