This checklist is designed to guide users through the process of completing the required setup for teachers to enter course requests for their students. By following this checklist, you'll ensure the relevant system preferences, profile permissions, and course options are set as needed.
If your school will allow teachers to enter course requests for students and is also using Automatic Course Requests (ACRs), you must enable the system preference "Allow teachers to override automatic course requests" if you want teachers to be able to change course requests added by ACRs.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Setup menu, click System Preferences.
3. Click the Default School Preferences tab to set the preference district-wide, or the School Preferences tab to set the preference for the school you are currently logged in to.
4. Click the Scheduling tab.
5. Select the check box next to the preference Allow teachers to override automatic course requests.
6. Click Save.
See System Preferences > Scheduling for more information on the scheduling preferences.
The system preference "Maximum Number of Next-Year Teacher Schedule Requests" determines the maximum number of course requests teachers may enter per student on the Next-Year Schedule Requests screen.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Setup menu, click System Preferences.
3. Click the Default School Preferences tab to set the preference district-wide, or the School Preferences tab to set the preference for the school you are currently logged in to.
4. Click the Scheduling tab.
5. In the text box next to the preference Maximum Number of Next-Year Teacher Schedule Requests, enter a value of 2 or greater.
6. Click Save.
See System Preferences > Scheduling for more information on the scheduling preferences.
Teachers enter course requests for their students on the Next-Year Schedule Requests screen. The appropriate teacher profile(s) need to be given the permission to this screen.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Users menu, click Profiles.
3. In the Permission Type pull-down, keep Menu selected.
4. In the Role pull-down, select Teacher.
5. In the Profiles pull-down, select one or multiple teacher profiles.
6. Click Submit.
7. Click the Scheduling tab on the left side of the screen.
8. Select the View check box for Next-Year Schedule Requests.
9. Click Save.
See Next-Year Schedule Requests or Next-Year Schedule Requests (Teacher Programs) for more information on how teachers and administrators use this screen.
The Teacher Next-Year Schedule Request Completion screen is used by administrators to view which teachers have not entered requests for their students for the next school year, and to enter course requests on the teacher's behalf. The appropriate administrator profiles need permissions to this screen.
1. Ensure the current school year is selected at the top-right corner of the screen.
2. In the Users menu, click Profiles.
3. In the Permission Type pull-down, keep Menu selected.
4. In the Role pull-down, select Admin.
5. In the Profiles pull-down, select one or multiple administrator profiles.
6. Click Submit.
7. Click the Scheduling tab on the left side of the screen.
8. Select the View and Edit check boxes for Teacher Next-Year Schedule Request Completion.
9. Click Save.
See Teacher Next-Year Schedule Request Completion for more information on using this report.
1. At the top-right corner of the screen, select the next school year.
2. In the Scheduling menu, select Master Schedule Report.
3. Click the Courses tab.
4. Locate the course and select Allow Teachers to Request this Course.
Alternatively, in the Scheduling menu, click Courses & Sections. Click the Subject and Course. Select Allow Teachers to Request this Course and click Save.
See Master Schedule Report and Courses & Sections for more information on setting up courses.
The Requests Subject allows teachers to request a course outside of their grad subject area. When one or multiple requests subjects are set on a course, teachers of the selected grad subjects are allowed to request the course.
1. At the top-right corner of the screen, select the next school year.
2. In the Scheduling menu, select Master Schedule Report.
3. Click the Courses tab.
4. Locate the course and select the desired Requests Subject. One or multiple can be selected.
Alternatively, in the Scheduling menu, click Courses & Sections. Click the Subject and Course. Select the desired Requests Subject and click Save.
See Master Schedule Report and Courses & Sections for more information on setting up courses.
You are done. Great job!