Recent updates
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12.0.20 - 10/08/2023
Updated onArticleFOCUS-40211- Purchase Requests/Orders > Add 'Approval Chain' information System improvement adding the Approval Chain to the Current Request in Purchase Request/Orders. See Purchase Requests/Orders and/or Internal Purchase Requests/Orders for details. FOCUS-40208- chore(accounts-payable): show p-card bank on PO approval tabs System enhancement adding Bank Name column on Purchase Request/Orders > Approval Pending & History Tab. See Purchase Requests/Orders and/or Internal Purchase Requests/Orders for more information. FOCUS-40206- Form Builder: Limit Students by Teacher Access This update addresses a concern where teachers were seeing every student in the school when accessing forms. With the implementation of this branch, the system will now utilize the course period ID, if available, to refine the list of students displayed to the teacher. This ensures that teachers only view students relevant to their specific courses, streamlining the process and enhancing user experience. FOCUS-40158- Vendors/Customers > Add hover over pop-up System improvement adding hover feature to the address line and city in Purchasing/Accounts Payable > Accounts Payable > Vendors/Customers. FOCUS-40135- Mass Transfer System enhancement adding setting for Fixed Assets > Assets > Request Transfer that requires Building and Room number when transferring. To enable Setup > Settings > Fixed Assets > 'Require a Destination Building & Room on Transfer'. See Setup > Settings > Fixed Assets tab, Manage Assets > Mass Transfer, and Transfer Requests for more information. FOCUS-40053- Receivables Report not showing Facility column System improvement adding Facility column to the Accounts Receivable > Reports > Receivable Report. See Receivables Report for more details. FOCUS-39642- Budget Maintenance Templates - copy to new year System enhancement adding ability to rollover Budget Maintenance Templates in Setup > Rollover Budgets. See Budgets for more details. FOCUS-39634- Adding Tab Specific Permissions for Government Codes System enhancement adding a profile permission to each sidebar menu in Setup > General Ledger > District Codes. FOCUS-38828- Invoice Number on Fixed Asset Report System improvement adding 'Invoice Number' column to Fixed Asset > Fixed Asset Report. See Fixed Assets Report for more information. FOCUS-39815- Change Order Notification System enhancement adding the ability to send notification when processing purchase order change requests. To enable Setup > Setting > Accounts Payable > Change order notification recipients. See Setup > Settings > Accounts Payable tab for details.
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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Budgets
Updated onArticleThe Budgets module allows you to choose to roll forward a remaining balance in any budget. The amount remaining in the last or current fiscal year will factor into the planned budget amount for the next fiscal year.
ERP ERP Administrator Help Setup
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Receivables Report
Updated onArticleThe Receivables Report provides an archive of all invoices that are paid at a future date. Outstanding Invoices generated from the Point of Sale and Invoices generated toward Funding Sources are also included in this report.
ERP ERP Administrator Help Accounts Receivable
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12.0.19 - Revision - 10/06/2023
Updated onArticleAdded FOCUS-40259 - Communication - Attendance - Prevent duplicate attendance message error Prior to this update, when multiple attendance communication configurations were triggered by a single attendance record, no attendance messages were sent out. With this branch, the system now sends one message for each triggered configuration. The update ensures that the Communication Platform properly addresses all relevant configurations without skipping any, enhancing the accuracy of attendance-related notifications.
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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12.0.15, 12.0.16, 12.0.17, 12.0.18, 12.0.19, 12.0.20 - Revision - 10/08/2023
Updated onArticleAdded FOCUS-40311 - Form Builder: Fix tab index in relation to dropdowns
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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Combined Student FTE Records (Claims)
Updated onArticleThe Combined Student FTE Records (Claims) screen aids districts in determining if the correct students have been claimed for FTE. Once your district gets the file from the DOE, your district has to send the file back with the students (and FTE) that are being claimed. For example, if a student shows up as being in two districts during survey week at the DOE via the Survey 2 extracts, the DOE allows the districts to determine which district was the responsible district for that week.
State Reporting Florida State Reporting Florida Reports
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Manage Limited Fees
Updated onArticleSetting fees using the Manage Limited Fees module, students can be invoiced for Annual Fees or One Time Fees within Focus. When a student is invoiced for the first time within a school year, the student can be invoiced for an annual fee and will not be invoiced for the same fee again during the school year. Annual fees are school-specific.
SIS SIS Administrator Help Billing
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Tweaking the Master Schedule
Updated onArticleDuring new-year scheduling, schools entering student requests can use one of two methods for building the master schedule. A school may begin building all sections from scratch for the new master schedule or a school can roll and tweak their existing master schedule. This training document focuses on tweaking the existing master schedule for the new school year. Schools starting from scratch would have the option to create sections following the instructions in this document or to use the Master Schedule Builder, which is covered in a different training manual.
SIS SIS Training Manuals Scheduling
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Grade Processing
Updated onArticleThe basics of Grade Processing is simply ensuring that marking period grades are posted for every student in a graded section, implementing a process for posting grades in the absence of a teacher when necessary, providing a means for teachers to correct posted grades after the posting window has closed, using reports to review the accuracy of the posted grades, and then carrying out the process of generating report cards.
SIS SIS Training Manuals Grades
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Messages and Emails
Updated onArticleThe Communication screen allows users to compose messages and post announcements for select profile users. Emails and Files can be attached to messages and announcements, as needed. Messages can also be scheduled to be sent at a later date or saved as a draft; all incoming and outgoing messages are also housed here to review and send/view replies. Note: With the Call Out System enabled, district users also have the option to attach SMS and Phone Calls to message and announcements.
SIS SIS Training Manuals Students