Recent updates
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Lesson Planning Teacher Completion
Updated onArticleThe Lesson Planning Teacher Completion report allows users to determine the teachers who have not submitted a lesson for any day during the week as displayed on the Not Submitted tab. Note: The school selected from the School pull-down located in the header determines the teachers displayed in the report. The Not Reviewed tab displays lesson plans that have not been marked as Reviewed whenever new lessons are added to a lesson plan. From here, users can click the View (eye icon) to review the Lesson Plan and leave Feedback, then click the button Mark reviewed. Once reviewed, the Lesson Plan displays on the Reviewed tab. Users can edit and add information to the Lesson Plan while viewing it in the pop-up window. Feedback left on lesson plans displays as an Alert on the Teacher Portal. The lesson plans reviewed here are created by teachers via My Information > Lesson Planning and/or My Information > Web Pages.
SIS SIS Administrator Help Grades
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K12 Extract Field Defaults
Updated onArticleThe K12 Extract Field Defaults module displays a list of fields in DOE format, which identifies the table name and field number from which the field is extracted. If set up, the field’s default value also displays; this is also dependent upon whether there is extract logic used when extracting the value of the field for reporting to DOE.
State Reporting Florida State Reporting Florida Reports
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Cohort Reports
Updated onArticleThe Cohort Reports program in Focus is used to Upload the DUPS and P4 cohort files from the DOE and review them in Focus. For some reports, the Focus calculated values for WD Code, WD Date, School Number, and At-Risk can be viewed.
State Reporting Florida State Reporting Florida Reports
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Add a Student (Enrollment)
Updated onArticleFocus enables school registrars to search for a student within the district (to prevent duplicated students) and re-enroll inactive students. Registrars are also able to enroll brand new students using required fields from the enrollment form. Registrars can co-enroll, withdraw, or view a student on an enrollment report. Withdrawal forms can be printed within Focus after a student has been withdrawn.
SIS SIS Training Manuals Students
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12.0.15 - 09/03/2023
Updated onArticleFOCUS-39636- chore(rollover): change AP invoice template rollover to copy System improvement allowing Accounts Payable Templates when rolled to be used in current year and new fiscal year simultaneously. See AP Invoices for more information. FOCUS-39217- Take Inventory Condition: Good System improvement defaulting asset condition when taking Inventory in Fixed Assets > Inventory > Take Inventory. To enable: Setup > Setting > Fixed Assets - ' Default Condition When Taking Inventory'. See Take Inventory for more details.
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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12.0.10, 12.0.11, 12.0.12, 12.0.13, 12.0.14, 12.0.15 - Revision - 09/06/2023
Updated onArticleAdded FOCUS-39816 - Communication - HTML Validator - Allow aria-hidden attribute This branch resolves the "Invalid attribute" error encountered when drafting messages within the Communication Platform.
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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12.0.10, 12.0.11, 12.0.12, 12.0.13, 12.0.14 - Revision - 09/01/2023
Updated onArticleAdded FOCUS-39674 - Communication Platform: Contact Opt Out of Notifications Enhancement A new feature has been introduced in the Student Info Contact Cards. Under the email field, end-users will now find an 'Opt out of email notifications' toggle. When activated, the respective contact will not receive emails via the Communication Platform. It's important to note that this setting exclusively pertains to the Communication Platform and does not affect the 'Print Letters & Send Emails' functionality. See Student Info and Communication (Admin) for details. Added FOCUS-39525 - Communication Platform: Communication Report Enhancements We're rolling out multiple enhancements to the Communication Platform, specifically within the Communication Reports. Here are the key highlights: 1. School-Specific Filtering: A new dropdown option has been added that lets users narrow down the results to messages sent to recipients of a specific school. 2. Message Type Filters: Users can now filter messages based on their type with the inclusion of checkboxes for 'secure', 'emergency', and 'Include attendance'. 3. Enhanced Report Details: A 'Regarding Student' column has been added to identify the specific student the message pertained to. For messages involving multiple students, this column will be blank in the main report, but details can be found within the recipients modal. The report now provides a more granular breakdown of message statuses. New columns for 'sent' and 'expired' have been introduced, ensuring the sum of 'sent', 'pending', 'expired', and 'errors' aligns with the total message count. 4. Improved Performance: The report's operational efficiency has been optimized, ensuring faster load times and smoother user experience. These updates ensure a more streamlined and comprehensive approach to monitoring and managing communications within the platform. See Communication Reports (Admin) and Communication Reports (Teachers) for more information. Added FOCUS-39796 - Emails sent with field IDs This branch addresses a discrepancy within sending messages in the Communication Platform. Previously, when certain Insert Fields derived from non-custom student field sources were utilized, the system mistakenly displayed the field ID instead of the correct label. This branch rectifies this error, ensuring the appropriate labels are shown. Added FOCUS-39413 - Communication: Establish Functionality to Allow/Disallow Student/Teacher/Parent Conversations to Continue This branch introduces several refinements to the Communication Platform: 1. Contact and User in Sent Box: Previously, when a message was dispatched to contacts also linked to a user, both appeared in the sent box with identical messages. With this update, when a message targets primary contacts, only the contact will be displayed. 2. Messaging Past Students: Teachers are now restricted from replying to students from previous academic years. 3. Search All Schools Preference: Teachers with the 'search all schools' permission can now conveniently select the school tag on the compose screen. 4. Parent-Teacher Communication Clarity: In the past, parents with multiple children under the same teacher had no way to specify which child a message related to. Now, a 'regarding student' dropdown is provided, ensuring clear communication. These enhancements pave the way for a more intuitive and streamlined communication process for all stakeholders. See Communication (Students/Parents) for additional information.
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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AP Invoices
Updated onArticleThe AP Invoices screen lists all accounts payable invoices and templates that have not been paid and have not been voided in order to void or expend invoices en masse as part of the rollover process. From here invoices and templates can be rolled or deleted.
ERP ERP Administrator Help Setup
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12.0.13, 12.0.14 - Revision - 09/01/2023
Updated onArticleRemoved FOCUS-38134 - Postsecondary: New Option for Attendance when Merging 2 Students
Release Notes and State Reporting Updates Release Notes Version 12.0.X
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ELL
Updated onArticleThis training will familiarize ELL and Data Entry personnel with locating and updating ELL student demographic data, as well as understanding and creating Advanced Reports. Those individuals responsible for reporting data for FTE survey times will also learn how to use the built-in features to ensure data is clean and accurate.
SIS SIS Training Manuals Students