Employee Wages

The Employee Wages screen displays wage summaries for employees.

Employee Wages

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Select the applicable Contract Year from the pull-down.

Employee Wages

3. Click the Wages tab.

Employee Wages

The report displays the Employee name, Facility, State Job, Index, Pay Type, Position, Starting date, Ending date, Termination Code, Step, Step Starting date, Step Ending date, Annual salary, Hourly wage, Contract amount, Paid amont, Remaining amount, Type of pay, Allocation, Perc(ent), Starting date, and Ending date.

4. Click the Employee name to open Human Resources > Employee.

Employee Wages

The last row of the report displays the Page Total for the Contact, Paid, and Remaining amount.

Click Toggle Columns to customize the columns displayed in the report. To hide a column from the report, clear the selected check box. To include the column, select the check box.

Employee Wages

If a column has been hidden from the report, upon navigating away from the screen, the column will remain hidden until the check box is selected by clicking Toggle Columns.

Recalculating Employee Wages

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Select the Contract Year from the pull-down for which changes are to be made or data is to be reviewed.

Employee Wages

3. Click the Recalc Wages tab to selectively recalculate base salary slots based on pay type and/or slot.

4. Enter the Batch name in the provided text box.

5. Select the applicable Slots from the corresponding pull-down.

6. Select the applicable Pay Types from the corresponding pull-down.

You cannot select slots and pay types, you must select the slots from the pull-down or the pay types to be updated. If both are selected, an error message displays: You can't select both slots and pay types. Click the X to close the pop-up window.

Maintenance

7. Select the applicable calendars from the Calendars pull-down to select calendar changes to be applied to select contracts.

Previously, when a change was applied to a calendar via Main Tables > Calendars, all contracts were automatically recalculated.

8. Click Start.

A Progress bar displays and a pop-up window displays when the changes is Finished.

Maintenance
Undoing Employee Wage Recalculations

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Select the Contract Year from the pull-down for which changes are to be made or data is to be reviewed.

Employee Wages

3. Click the Undo Recalc Wages tab to undo any recalculations made based on salary slots or pay types performed via the Recalculating Employee Wages tab.

4. Select the batch that needs to be undone from the Batches pull-down.

Maintenance

5. Click Start.

The undoing will not touch any staff job that has been recalculated after the batch was run.

Recalculating Supplements

The Recalc Supplements tab allows users to recalculate supplement pay for select slots, pay types, or calendars.

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Select the Contract Year from the pull-down.

3. Click the Recalc Supplements tab.

4. Enter the Batch name in the provided text box.

Employee Wages

5. Select the applicable Slots from the corresponding pull-down.

Employee Wages

6. Select the applicable Pay Types from the corresponding pull-down.

You cannot select slots and pay types, you must select the slots from the pull-down or the pay types to be updated. If both are selected, an error message displays: You can't select both slots and pay types. Click the X to close the pop-up window.

Maintenance

7. Click Start.

Encumbrance

The Encumbrance tab allows users to update and recalculate encumbrances for one or multiple employees (as selected from the Employees pull-down).

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Select the applicable Contract Year from the pull-down.

3. Click the Encumbrance tab.

4. Select the applicable Employees from the pull-down.

Employee Wages

5. Click Start.

Employee Wages

6. When complete, a pop-up displays. Click the white X to close the pop-up window.

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Increment Steps

The Increment Steps module is used to mass update salary steps for employees based on pay type.

All steps that use a purely step pay calculation (not min/max) are incremented by 1 step if they have worked more than half a calendar year from the step increase date, and if there is another step available for their slot.

Performance and min/max employees only get pay increases based on evaluations. You can select how many steps for an effective evaluation and how many steps for a highly effective evaluation. The effective is recorded as Florida Survey B and the highly effective as A. The new annualized pay is the old annualized plus the difference between the default amount for the original step and the default amount for the new step.

Step employees get one step and the increase is recorded as Florida Survey D.

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. The Contract Year defaults to the current year. Since you are working on rolling current information, you will want to stay on the current year to complete the rollover.

3. Click the Step Wages: Increment Steps tab.

4. Enter the Batch name in the provided text box.

5. All min/max steps are incremented based on their most recent personnel evaluation rating -- the system checks for a rating of either Effective or Highly Effective, and then applies an increment based on the step increase selected from the corresponding pull-downs.

6. Select the Retro Run from the pull-down to award retro pay on step increases when users aren't awarding pay raises. If you decide not to award pay raises, you can award retro pay when you increase the employees steps.

You must also select an Adjustment Code from the pull-down to calculate the retro and add it as an adjustment to the run via Payroll > Run Payroll > Adjustments tab. Both the run and the adjustment code must be entered. Note: The adjustment codes listed are the codes defined as non-supplement adjustments that impact the contract.

7. Select the Adjustment Dockage Code from the pull-down if you want to pay off the retro amount on a run and you also need to adjust the retro on dockage. The code selected from the pull-down will be used to make an adjustment record on the payroll run.

8. Select the applicable pay types by selecting the corresponding check boxes. Click the All button to select all pay types at once. When selections are made, click None to clear all selections, if needed.

9. When all data has been selected, click the Start button to increase steps.

10. After completing the process, any applicable Cutoff Date(s) display, along with the Batch name, and any messages via the Msg column.

11. Click the orange arrow in the Report column for the new step and any notes explaining any issues.

Employee Wages

The Results window displays the Staff employee's name, the Job code, the Prev Year step, the step After the process has been completed, and any important Notes.

Employee Wages

a. Click the white X to close the pop-up window.

12. Once a process has been run and a batch has been created, if needed, you can undo the step increment by selecting the batch from Undo pull-down and clicking Start. The step increase is automatically undone.

The step increases can be undone until a payroll is run. After a payroll has been run, the step increases are locked into place.

Change Step Pay

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Click the Step Wages: Change Step Pay tab.

3. The Contract Year defaults to the current year. Since you are working on rolling current information, you will want to stay on the current year to complete the rollover.

Employee Wages

The Step Wages: Change Step Pay tab can be used for specific pay types that need a salary change or percentage increase.

4. Begin by entering the characters of the slot code on the line under Slot to replace the x’s. As you type the characters, it will replace the x’s.

5. Enter the Effective date in the provided text box to determine the date the change should take effect.

6. If the change in pay is to be backdated, enter the Retro date in the provided text box. This is required to help calculate retro check amounts.

7. Enter the percentage that is to be applied in the applicable Perc text box for each pay calculation type: Effective, Highly Effective, Cola, Step, and Other.

8. Enter the the Amount to be changed in the applicable text box for each pay calculation type: Effective, Highly Effective, Cola, Step, and Other.

9. Once all information has been entered, click the Apply button for a list of step codes.

Clicking Apply will load all slot codes matching the characters you entered above in the Slot text field via the Planned Changes pop-up window.

10. All codes default to selected. To clear the selection, click the None button in the Apply To column. Once cleared, make your selections by clicking the check boxes. To select All codes again, click the corresponding button.

11. To complete slot pay changes, click Continue.

12. To undo step pay changes, select the applicable change from the Previous Changes pull-down in the Undo section.

13. Click Apply.

The columns titled Last Run By and Last Run Date will only populate when a change has already occurred--as shown in the image.

Individual: Change Step Pay

The Individual: Change Step Pay tab is used to copy the rates from the previous year and set new rates.

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Click the Individual: Change Step Pay tab.

3. The Contract Year defaults to the current year. Since you are working on rolling current information, you will want to stay on the current year to complete the rollover.

Employee Wages

The Individual: Change Step Pay tab is used to copy the rates from the previous year and set new rates.

4. Begin by entering the characters of the group code in the Group text box to replace the x’s. As you type the characters, it will replace the x’s. The group is wild carded, so if you enter “I,” you will get all groups starting with I.

Employee Wages

5. Enter the Perc(entage) or Amount in the applicable section, such as Increase Annual Wages, Increase Effective, Increase Highly Effective, or Grandfathered Highly Effective.

Employee Wages

6. Click Apply.

Employee Wages

When you click Apply, all qualified groups display in a Planned Changes pop-up window.

Employee Wages

If changes have already been applied, you will see when the changes took place and who processed the change in the Last Run By and Last Run Date columns.

Employee Wages

7. All check boxes are selected by default. Clear the check boxes next to codes if the change should not be applied there. Click None to quickly clear all selected check boxes at once. Click All to select all check boxes at once.

Employee Wages

8. Click Continue.

Employee Wages

The new rates are calculated by the last year’s amount multiplied by the new percent change.

If you rerun the process, the current steps will be marked as deleted and Focus will recopy the steps from the previous year and redo the calculation.

Individual: Increment Steps

Focus annually increments pay steps from the Individual : Increment Steps tab or rolls them when they have not been created yet from the Individual: Change Step Pay tab. Note: This only applies to Min/Max employees.

If the step has already been rolled to the new year then it will use the “Step Code Beg of the Year” from the current year set via Human Resources > Employee > Jobs tab > Min/Max Pay section. Otherwise, it will use the “Current Step Code” from the previous year to create the “Step Code Beg of the Year” and will increment that selection.

In order to create the steps for the employee, the employee’s job must have been worked more than ½ the days in the employee’s pay type calendar in the previous year. If the employee’s job doesn’t have a hire date then the system won’t assign or increment the employee’s step for the job. If the employee’s staff job has a hire date after last year’s cutoff date for the pay type, the system won’t assign or increment the step for the job.

1. From the Payroll menu, click Employee Wages.

Employee Wages

2. Select the groups by selecting the applicable check boxes.

Increment Steps.jpg

Click All to select all the check boxes at once. If check boxes have been selected, you can click None to clear all the check boxes.

3. Once your selections have been made, click Start.

After processing, the screen will show a count of how the staff jobs were treated.

4. Click the buttons to display the employees jobs that fall within the group.

Click the Staff name to open the employee's job information via Human Resources > Employee > Jobs tab.

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Additional Features

If the report contains several pages of information, Page numbers display. Click the Prev and Next buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

To export the displayed data to an Excel spreadsheet, click on the Excel icon in the Export section.

To print data, click on the Printer icon in the Export section.

Click Filters to breakdown data.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

See Filters for more information.

Click any of the headers to sort data. Click once for ascending results; click twice for descending results.