Journal Sources
This chart provides documentation on how journal entries are created in the Focus ERP system. It describes the sources for each entry, and the system interface triggers for each source.
| Source Text | Type | Affects GL Balance | Committed | Encumbered | Expended | Completed | Budgeted | Collected | Accrued |
| Purchasing Sources | |||||||||
| AP Create Request | Request | No | Add | ||||||
| AP Request Reallocated | Request | No | Add |
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| AP Request Unallocated | Request | No | Subtract | ||||||
| AP Request Canceled | Request | No | Subtract | ||||||
| AP Request Denied | Request | No | Subtract | ||||||
| AP Request Rollover | Request | Yes | Add | ||||||
| AP Request Change | Request | No | |||||||
| Source Text | Type | Affects GL Balance | Committed | Encumbered | Expended | Completed | Budgeted | Collected | Accrued |
| AP Request Approved | Reqeust | Yes | Subtract | Add | |||||
| AP Order Reallocated | Request | Yes | Add | ||||||
| AP Order Unallocated | Request | Yes | Subtract | ||||||
| AP Order Close | Request | Yes | Subtract | ||||||
| AP Order Liquidated | Request | Yes | Subtract | ||||||
| AP Order Rollover | Request | Yes | Add | ||||||
| AP Invoice Committed | Invoices | No | Add | ||||||
| AP Invoice Uncommitted | Invoices | Yes | Subtract | ||||||
| Source Text | Type | Affects GL Balance | Committed | Encumbered | Expended | Completed | Budgeted | Collected | Accrued |
| AP Invoice Unencumbered | Invoices | No | Subtract | ||||||
| AP Invoice Expended | Invoices | Yes | Add | ||||||
| AP Warrant Issue | Checks | Yes | Subtract | Add | |||||
| Void AP Warrants | Checks | Yes | Add | Subtract | |||||
| AP EOY Invoice Expended | Checks | Yes | Add | ||||||
| AP EOY Invoice Voided | Checks | Yes | Subtract |
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| AP EOY Warrant Issued | Checks | No | Subtract | Add | |||||
| AP EOY Warrant Voided | Checks | No | Add | Subtract | |||||
| AP Revenue Warrant Issue | Checks | Yes | Subtract | ||||||
| Source Text | Type | Affects GL Balance | Committed | Encumbered | Expended | Completed | Budgeted | Collected | Accrued |
| Manual Journal Sources | |||||||||
| GL Manual Committed | Manual GL | Maybe | Add | ||||||
| GL Manual Uncommitted | Manual GL | Maybe |
Subtract | ||||||
| GL Manual Encumbered | Manual GL | Maybe |
Add | ||||||
| GL Manual Unencumbered | Manual GL | Maybe |
Subtract | ||||||
| GL Manual Expended | Manual GL | Maybe |
Add | ||||||
| GL Manual Unexpended | Manual GL | Maybe |
Subtract | ||||||
| GL Manual | Manual GL | Maybe |
|||||||
| GL Manual Accrued | Manual GL | Maybe |
Add | ||||||
| GL Manual Collected | Manual GL | Maybe |
Add | ||||||
| Source Text | Type | Affects GL Balance | Committed | Encumbered | Expended | Completed | Budgeted | Collected | Accrued |
| Budget Maintenance Sources | |||||||||
| BM Expense Budget Amendment | Budgets | Yes | Add | ||||||
| BM Revenue Budget Amendment | Budgets | Yes |
Add | ||||||
| BM Expense Budget Revision | Budgets | Yes |
Add | ||||||
| BM Revenue Budget Revision | Budgets | Yes |
Add | ||||||
| Accounts Receivable Sources | |||||||||
| AR Accrued | Invoice | Yes | Add | ||||||
| AR Unaccrued | Invoice | Yes | Subtract | ||||||
| AR Collected | Invoice | Yes | Add | ||||||
| AR Uncollected | Invoice | Yes | Subtract | ||||||
| Source Text | Type | Affects GL Balance | Committed | Encumbered | Expended | Completed | Budgeted | Collected | Accrued |
|---|---|---|---|---|---|---|---|---|---|