Manual Journal Sources

This documentation provides information on how journal entries are created in the Focus ERP system. The sources for each entry and the system interface triggers for each source are explained.

Manual Journal Sources
Manual Journal Entry Source Impact to Budget
GL Manual Committed
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Committed from the Source pull-down menu and submit your manual journal entry, the associated journal amount is committed to the budget. The General Ledger balance is unchanged.
GL Manual Uncommitted
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Uncommitted from the Source pull-down menu and submit your manual journal entry, the associated journal amount committed to the budget is subtracted from the total committed. The General Ledger balance is unchanged.
GL Manual Encumbered
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Encumbered from the Source pull-down menu and submit your manual journal entry, the associated journal amount committed to the budget is subtracted from the total committed and added to the total encumbered balance.
GL Manual Unencumbered
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Unencumbered from the Source pull-down menu and submit your manual journal entry, the associated journal amount is subtracted from the total encumbered balance.
GL Manual Expended
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Expended from the Source pull-down menu and submit your manual journal entry, the associated journal amount is added the total expended balance. The General Ledger balance is unchanged
GL Manual Unexpended
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL ManualUnexpended from the Source pull-down menu and submit your manual journal entry, the associated journal amount is subtracted from the total expended balance. The General Ledger balance is unchanged.
GL Manual
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 None
GL Manual Accrued
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Accrued from the Source pull-down menu and submit your manual journal entry, the associated journal amount is added to the total accrues receivable balance.
GL Manual Collected
 Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button
 When you select GL Manual Collected from the Source pull-down menu and submit your manual journal entry, the associated journal amount which will leave the total collected amount.