The Enrollment Discrepancies screen helps to identify and correct enrollment errors that may affect data and state extracts, as well as the calculation of attendance. Errors displayed for review and modification include missing/incorrect attendance calendars, missing/incorrect grade levels, all enrollment records marked as Second School, students missing enrollment start dates, students with future enrollment start dates, students with enrollment start dates that occur after the enrollment end date, and students with duplicate start dates.
1. From the Ohio Reports menu, click Enrollment Discrepancies.
The Enrollment Discrepancies screen is displayed. Data will only be pulled for the selected school, i.e. the school you are logged into via the school pull-down located in the header.
2. If needed, select the check box to Include All Schools.
The information at the top of the screen explains the purpose of this program, which is to attempt to identity and correct enrollment errors that may skew the results of reports.
The report displays the Student ID (Local), State Student ID, Student Full Name, Enrolled School, Enrollment Start Date, Enrollment End Date, Current Grade Level, Enrolled School Grade Level(s), Current Calendar, Enrolled School Calendar(s), Second School indicator, and Duplicate Start Date. Note: If data is missing, there may be an "open" field where the data can be corrected.
3. Click the Student ID number to open the Student Info screen in a pop-up window.
4. Some fields are able to be updated. Note: The pull-down menu is available only if the current value for that field differs from the expected value or if the value missing, providing an opportunity to resolve the discrepancy.
5. Clicking on the value displayed in the Second School column displays a check box that toggles between Yes and No to set a school as secondary, or not.
6. Click Save to finalize any adjustments made.
Click the floppy disk icon to export to an Excel spreadsheet, which you can then save to your computer for future reference, if needed.
You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
To make the report full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.
If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.
