The Texas Reports Setup screen is used to set options for reports and extracts in Texas Reports, including attendance cycles, calendar dates, childcare partners, district information, district options, and instructional tracks.
In the Attendance Cycles tab, districts can set up the windows for attendance reporting, since attendance cycles might be different from grade reporting cycles. These can be set up district-wide or for a specific school. These attendance cycles are available as options when running TEA Reports.
1. In the Texas Reports menu, click Texas Reports Setup.
The Attendance Cycles tab is opened by default.
2. To add an attendance cycle, select the school in the All Schools pull-down in the blank row at the bottom of the screen. If setting up an attendance cycle for all schools, select All Schools from the pull-down.
3. Select the Calendar for which to set the attendance cycle. To set an attendance cycle for all calendars, select Any Calendar in the pull-down.
4. Select the Start Date and End Date for the attendance cycle using the pull-downs or calendar icons.
5. Select the Reporting Period.
6. Enter a Title for the attendance cycle.
7. Enter a Short Name for the attendance cycle.
8. Click Save Cycles.
If the district offers multiple instructional tracks, default instructional tracks can be assigned to a specific school/calendar combination. Instructional tracks must be set every year. Instructional tracks are pulled for TSDS Extracts and TEA Reports.
1. In the Texas Reports menu, click Texas Reports Setup.
2. Click the Instructional Tracks tab.
One record displays for each calendar that is set up for the school selected at the top-right of the screen.
3. To include all schools on the report, select Search All Schools.
4. To assign an instructional track to a specific school/calendar combination, click the Instructional Track field and enter the information.
5. Click Save Tracks.
The Calendar Dates tab is used to enter operational minutes district-wide or by school, and by instructional tracks. The district can also enter override dates/events to be used for the extracts. This data is used when generating the calendar extension interexchange.
1. In the Texas Reports menu, click Texas Reports Setup.
2. Click the Calendar Dates tab.
3. Select the specific School, or select District-Wide to set the default minutes for the whole district.
4. When a school is selected, select the specific Instructional Track, or select All Instructional Tracks.
When District-Wide is selected, All Instructional Tracks is the only option available and is selected by default.
5. Enter the Default Operational/Instructional Minutes.
6. Click Save.
7. To add an override date/event, select the Date using the pull-downs or calendar icon.
8. Select the School Day Event.
9. Select the Waiver Event Type.
10. Enter the Operational/Instructional Minutes and the Waiver Minutes.
11. Enter a Comment.
12. Click Add.
13. To edit an existing record, modify the fields as needed and click Save next to the record.
14. To delete an existing record, click Delete next to the record.
The District Information tab is used to set defaults to be pulled for the 010 record and for the TSDS - Education Organization Extension.
1. In the Texas Reports menu, click Texas Reports Setup.
2. Click the District Information tab.
3. To modify a field, click the field and make the edits as needed.
4. Click Save Districts when finished.
The District Options tab is used to set options used in TSDS extracts, verification reports, and TREx.
1. In the Texas Reports menu, click Texas Reports Setup.
2. Click the District Options tab.
3. Select or deselect the check boxes as desired. For the TREx - GPA to use field, select whether to use GPA or Weighted GPA.
4. Click Set Texas Options when finished.
The Childcare Parters tab is used to tell the state which childcare agencies the district is using for childcare services. Entries are school year-specific, and can be rolled to the next year.
1. In the Texas Reports menu, click Texas Reports Setup.
2. Enter the Child Care Operation Number for the first child care agency and press Enter to add the row. Continue adding more entries as needed.
3. Click Save Records.
4. To edit an existing entry, make your changes as needed and click Save Records.
5. To delete an entry, click the red minus sign.
6. In the confirmation message, click OK.
7. Click Save Records.
8. To roll over the child care partners to the next school year, click Roll Partner Listing.
A green check mark is displayed next to the Rollover Partner Listing button.
