Added a “Pull-Down Comments” check box to the report card options; when selected, standard comment codes selected from the added “Report Card Comments” pull-down and the “Comments” text box made by teachers via Post Standard Grades display on the report card.

Added a setting (Setup > System Preferences > School Preferences/Default School Preferences > Attendance) called ‘Enable checkbox on Attendance Completion Report to show additional section data.” When enabled the following changes will occur:

• The “Courses/Section Numbers” checkbox is selected by default.
• The “Click the red Xs to take attendance for the teacher”  tooltip at the top of the screen is removed.
• All the applicable sections display in the corresponding period column.
• Upon clicking the section link for the applicable period, the Take Attendance (Teacher Programs) screen opens.
• If the “Summary over timeframe” check box is selected, the report will continue to display the number of times attendance was not taken in the applicable period over the specified timeframe.
• If the “Show teachers who took attendance late” check box is selected, the applicable section will display in the applicable period column.
• If all three options are selected (Summary over a timeframe, Show teachers who took attendance late, Course/Section Numbers), the number of days within the timeframe specified in which attendance was not taken or taken late display in the applicable period columns.
• To revert back to the original screen that displays with the red Xs, clear the selection of the “Course/Section Numbers” check box.

• Added a setting (Setup > System Preferences > School Preferences/Default School Preferences > Grading) called “Enable checkbox on Grades Completion Report to show additional section data.” When enabled the following changes will occur:
  • The “Courses/Section Numbers” checkbox is selected by default.
  • The “Click the red Xs to post grades for the teacher” tooltip at the top of the screen is removed.
  • All the applicable sections display in the corresponding period column.
  • Upon clicking the section link for the applicable period, the Post Final Grades (Teacher Programs) screen opens.
  • To revert back to the original screen that displays with the red Xs, clear the selection of the “Course/Section Numbers” check box.

Added a permission via Users > Profiles for Parents and Students that gives parents and students the ability to print transcripts from the Final Grades & GPA screen: “Allow Parent to Print Transcripts” and “Allow Student to Print Transcripts.” Note: Districts must have a letterhead template selected from the “Default for Teachers, Parents & Students” pull-down via Setup > Letterhead Templates. The selected template must also have default settings applied via Grades > Transcripts.

• Added the ability to save filtered versions of the Master Schedule Report and publish the reports to specific schools and profiles. This prevents having to reapply filters to the report every time it is accessed. 
  • Each tab of the Master Schedule Report now has a Save icon. After adding the desired filters, click the Save icon. In the pop-up, enter a Report Name, and click Save. 

• The new report is now available in the pull-down next to the Save icon, along with the Default report. The trash can icon will delete the report. After making any new changes to the saved report, click the up arrow to update the report.

• The saved report is available in the Reports menu under My Reports, as well as in Saved Reports. In Saved Reports, the report can be shared with specific schools and profiles (if the user has the Edit permission to Saved Reports).

• Added a new “Parent Registration” tab in Default School Preferences to house all the parent registration settings that were previously housed in auth config:
  • The Path to Parent Registration
  • Custom Verification Message
  • Student id field that will need to be entered by parents
  • Text for registering account
  • Logo Url
  • Title of the Parent Portal
  • The County Name or title to use in emails and views
  • Student is allowed to be added without verification
  • Parents can get automatically authenticated if they have an SSN
  • Allows authenticating based on the Student’s Username/Password
  • The email address field that will be used when sending out verification emails
  • Social security field that will need to be entered by parents
  • Student column that is used for verification
  • The State ID field that can be entered by parents instead of SSN
  • PIN
  • The birthday field that will need to be entered by parents
  • The email address field that will be used for parents
  • Choose Parent Profile
  • Custody Alert Field
  • Replace the intro page text with custom HTML
  • Replace the success page text with custom HTML

Added a new option “Include students without log records in '{$field_name}'”/ “Include users without log records in ‘{$field_name’” that displays when a logging field is included on the students or users Advanced Report. When selected, all students/users who match the search results will display, regardless if they have a log record. Previously, only students/users who had a log record would display. 

• Added a “Course History Record” option to the “Attach to Tab” pull-down. Note: This option will display whether or not the selected schools are Post Secondary; however, when the option is selected, it will only have an effect on Post Secondary schools.
  • When “Course History Record” is selected for multiple letters, the letters will display in a “Grade Report” pull-down via the students’ Course History screen.

• When “Course History Record” is selected for only one letter, a “Grade Report” button displays; when clicked, a PDF is generated.
• When “Course History Record” is selected for applicable letters, the new settings, “Add Letter to Queue for new posted grades” and “Email Letter for new posted grades” pull-downs are populated with select letters via Setup > System Preferences > School Preferences/Default School Preferences > Grading. 
  • If a letter is selected from the “Add Letter to Queue for new posted grades” pull-down, when a grade is posted or changed, the letter is added to the Letter Queue.
  • If a letter is selected from the “Email Letter for new posted grades” pull-down, when a grade is posted at a Post Secondary school, an email is sent to the corresponding student as well as the students’ custodial contacts.
• Added the “Course History” fields to Advanced Reports, which applies to Post Secondary schools as well as K-12 schools.

Added an “Invoice” tab to the Funding Source Report, which groups funding sources by invoice. This new report allows schools to identify what funding source invoices are outstanding, how long they’ve been outstanding, and what the balance due is. The report includes the Funding Source Invoice Date, and a “Subtotal” option to view the subtotal by funding source.

• Added screen called Payment Plans, which allows users to set up payment plans for unpaid invoices created via Point of Sale. 
  • Users have the ability to select the applicable “Facility” and “Customer” from the pull-downs, which pulls all unpaid invoices for the selected customer. Once all invoices are pulled, the user can select the “Payment Frequency,” such as quarterly, monthly, semi monthly, etc., enter the payment “Start Date,” and enter the number of payment periods (“# Payment Periods”). Once all information has been entered, users will be able to click a “View Payment Schedule” button to display a detailed Payment Schedule. 

Added the Refund Report to assist with reconciling POS refunds.

Updated so Post Secondary schools see attendance for the course/section specified in the Scheduling search criteria when viewing the attendance breakdown for a single student.

Added the ability for post-secondary teachers to schedule students into their own courses from the Student Schedule screen. This is controlled by the new Edit permission for the Student Schedule screen for teacher profiles, and new Edit permissions for Schedule Fields for teacher profiles. Teachers can only add courses they teach to student schedules. The Teacher pull-down in the “Search for a section to add” section of the screen is limited to the teacher’s name. When the system preference “Enable search entire school for teachers” is turned on, teachers can add their courses to a student schedule even when the student is currently scheduled into other teachers’ courses. Teachers can use the Mass Update feature, as well as view and print student invoices (with the proper ERP permissions). 

Note: If the teacher has not yet posted grades for a course, they cannot edit the Dropped date on the student schedule. The message “You must post a grade before setting a drop date” displays in the Dropped column if the teacher has not yet posted grades.

Added a new setting “Allow ‘Other’ Funding Source Payment.” When enabled, “Other” is available as an option for Payment Type in the Receive Payment tab of Funding Sources. 

• Added a setting (Setup > System Preferences > School Preferences/Default School Preferences > Scheduling tab) called “Reauthorization - Ability to post grades within reauthorization,” which, when enabled, will add the following columns to the teachers’ Student Reauthorization screen: 
  • Grade: This column contains a “Grade” pull-down, which allows teachers to select a grade for the student. When a grade is selected and saved, a new grade record will be created and the student’s GPA will be recalculated. Note: Grades can be selected only when the grade posting window is open.
  • Completion Code: This column contains a “Completion Code pull-down (previously called Schedule Enrollment Codes), which allows teachers to select a code which will apply to the student’s schedule record. 
  • Course Attendance: This column calculates the students’ attended hours in the course for the last three years; when saved, the attendance number displays on the students’ schedule record in the new field, Course Att Hours. Note: The field is uneditable.
  • Competencies: This column contains a competency file upload. This field will allow uploads that will be saved to the grade record, if it exists. This upload field will display based on whether or not a grade has been entered and saved. Note: A grade record needs to be saved in order for this file upload field to function.

• If the setting is enabled, the screen name changes from “Student Reauthorization” to “Post Grades.”

• Updated so when a grade is posted from the Post Grades screen (Student Reauthorization screen), the student is removed from the Reauthorization Completion report (Scheduling > Reauthorization Completion).

Added a new option “Don’t Print” to the Common Properties. When selected for a field, the field will be included when previewing and viewing the form but will not display on the printed form.

Updated so the course titles and course numbers were added to each record in the “Course” column when viewing the attendance breakdown for a single student.

Updated so that the table is now the full width of the screen. The Photo, Student, and Student ID columns are now locked when scrolling horizontally. All column headers now lock when scrolling vertically. The Student name now includes the student alert icons. A new Grade column has been added to display the student’s grade level.

Added the Check In/Out button which allows the manual entry of student check ins/check outs.

Added a new tab “Behavior Types” to the Setup Behaviors/Badges screen for administrators. This new feature allows behavior types to be created and assigned to behaviors for organizational purposes.

• When administrators add behaviors, the Type can be selected, as well as the Schools where this behavior will be available for use. Leaving the Schools pull-down blank will make the behavior available to all schools. 

• Teachers can assign a Type to a behavior when adding behaviors (if teachers have permissions to add behaviors), but cannot set up the behavior types. Only the teacher’s assigned school will display in the Schools pull-down.

• The types are not visible to parents and students when viewing the badges on the Portal.
• The types display in the badge titles for teachers when assigning badges to students.

Updated so the reports adhere to gradebook grouping settings; if sections are combined, the report displays all students for the selected group or period as opposed to data being section-specific.

Updated the “Use Gradebook Grades” column to be renamed “Use Gradebook.”

Added a “Start Date” and “End Date” column to reflect the students’ schedule Enrolled and Dropped dates.

Added “Mass Update” to Post Final Grades, which allows teachers to update the Comments, Conduct and/or Report Card Comments columns en masse. The Percent & Grade column is required to be entered manually. Mass assigned Longer Comments will be performed through previous functionality via the Mass assign longer course comments text box.

Added the Filters feature to all columns of the Post Final Grades screen.

Updated so users can navigate away from the screen while running a pull. The pull will continue in the background and display a status upon returning to the screen. If a user has begun to pull grades, all other users will see the status and the user’s name to ensure another pull isn’t started.

The screen has been reorganized into three columns.

Added a “Grades in Progress” check box when printing transcripts, which works in conjunction to the “Courses in Progress” option. When selected, the printed transcript includes a section titled Courses In Progress which includes the Grade in Progress column.

Updated so that all credit values on transcripts display with decimals. For example, 1 displays as 1.0.

Added the option to “Use Simple PDF Format (For Digital Processing Only)” before generating transcripts; when this setting is selected, transcripts will be generated in an encoding format that will be readable by third-party services, such as Xello.

Updated so that students can request a course that they have already been scheduled into or have already taken when it is a state-defined multiple credit course, such as Marching Band.

Updated so users can add “s.student_id as student_id_barcode” to district reports in order to generate student barcodes. 

Added a system variable called “original_staff_id',” which statically uses the logged in users ID.

Added new columns to the Course Catalog, Prerequisites 1, Prerequisites 2 and Prerequisites 3 to set prerequisites for courses. The Prerequisites fields are pull-downs. Selecting multiple courses in one pull-down represents an “OR” relationship. For example, for a Math 2 course, selecting Math 1 and Math 1 Honors in the Prerequisites 1 pull-down indicates Math 1 OR Math 1 Honors is required to be scheduled into Math 2. Selecting a course in the Prerequisites 1, Prerequisites 2, and Prerequisites 3 columns represents an “AND” relationship. For example, if the prerequisites for a Programming 2 course are Math 1 AND Programming 1, then select Math 1 in the Prerequisites 1 pull-down and Programming 1 in the Prerequisites 2 column. The Prerequisites fields are also available on the course in Courses & Sections and in the Master Schedule Report. When prerequisites are set in the Course Catalog, these fields are locked in Courses & Sections and the Master Schedule Report. 

Added a “Subs” tab to the section screen in Courses & Sections. The Subs tab displays the substitute teachers that have been assigned to the section in Attendance Setup > Subs, along with the start and end date. Only users with the “View Substitutes” permission for Attendance Setup can view this tab on the section screen. Users with the “View Substitutes” and “Edit Substitutes” permissions for Attendance Setup can add, modify, and delete substitutes from this tab on the section screen. Records that have been added, modified, or deleted in the Subs tab on the section screen will be reflected in Attendance Setup > Subs, and vice versa. 

Updated the Co-Teachers tab on the section screen.

• Removed the pop-up to enter the start date, end date, and comment when selecting a co-teacher in the Co-Teachers tab.
• Added a filter to the Co-Teacher pull-down. The Co-Teacher pull-down now contains the name and staff ID.

• Removed the N/A option from the Permissions pull-down. The remaining options are None, Read Only, and Modify. The default when adding a co-teacher is Read Only.

• Added Start Date, End Date, Start Time, and End Time columns (Start Time and End Time is CTE only).

When changing the teacher on a section, a new pop-up now displays. The Current Teacher is pre-populated with the teacher being replaced. The Start Date is prepopulated with the first day of the marking period set on the section. For CTE schools, if the start date of the class set in the WDIS or Details tab is after the first day of the marking period, then that date is populated. The End Date is set to today’s date by default. A long text comment can be entered in the Comment box. Clicking Done will close the pop-up. The option to log the change has been removed. All changes are now logged in the History tab. Before saving the changes, there is now an Edit button that can be clicked to reopen the pop-up window and make changes.

Updated so the “Requests” and “Credits” total on the Request Reports screen match those on the Student Requests screen logged via Scheduling > Student Requests.

Updated so when users are on the “Print Requests by Student” tab and the “Print Multiple Copies for Custodial Contacts at Separate Addresses” checkbox is selected, the generated PDF displays the correct number of credits as the credit total.

Added a new option “Show Inactive Students” when viewing “List Students in this Section” or “List Students in this Course.” When selected, inactive students in the section or course are included in the list with a grayed-out background. The columns “Schedule Start Date,” “Schedule End Date,” and “Enrollment End Date” have been added.

Added the ability for users to add courses to a student’s schedule when the prerequisites were not completed. This is controlled by the new profile permission “Allow User to Override Course Sequence” in Users > Profiles under Student Schedule. When adding a course that has a prerequisite that was not completed, a pop-up window displays where the user must select a Reason. A document can be uploaded and a comment entered. After clicking Save, the Sequence Override column is added to the Student Schedule, with a View/Edit button to view or edit the information. The ability to view or edit the Sequence Override column is controlled by Schedule Fields profile permissions.

Added the ability to upload custom images to use for link icons. For best results, the images should have a transparent background. Also, the Public Link checkbox is now a toggle button.

Links can now be rearranged be clicking and dragging the icons in the Links section on the Community App screen.

Updated so that text boxes and text areas will print as plain text rather than display the input borders. Also added a new radio group setting “Print Borderless.” When enabled, all unselected radio options (circles) in a radio group will be invisible when printing. Only the selected radio option (circle) will display, and the input borders will not display. 

Added the ability to link a Collection to a radio group. For example, a student’s gender can be automatically selected in a radio group based on the student selected in the student dropdown. 

Added a new e-signature setting “Timestamp.” When enabled, signatures will include a timestamp in the HH:MM AM/PM format, along with the user and date.

Added options to the Collections and Actions tabs to select the database type for the query, PostgreSQL or SQL Server. The query that matches the site's database will automatically be used. However, if the collection does not have a MSSQL query but the site is running on MSSQL, it will fall back to the Postgres query. This allows queries that do not need updates to work with MSSQL to work without any changes.

Added the Import Staff Photos screen in the Setup menu to import staff photos using the same methods as importing student photos. Photos are imported using the user ID as the file name. The photo displays in User Info next to the staff member’s name. 

• The appropriate permissions for Import Staff Photos must be set for the profile that will import the photos.

• A new option “Display User Images” is available in the Display Options tab in My Preferences, which controls whether staff photos display for the user.

Updated so when a user dismisses a report published to the School Folder, the report will only be dismissed from said user’s School Folder and will remain on all other users’ School Folders assigned the applicable profile.

Added the ability to email letters to Linked Users or Parent Contacts (parents with custody via a “Send to” pull-down. Note: This applies to School Choice only.

Updated the name of the screen to “Rooms.”

Removed the Schedule Resources tab. The Setup the Resources tab has been removed; however the features remain and are present when the + is clicked to add a category.

Updated the Rollover screen:

• District-wide rollover options are now separate from school-specific rollover options. Only users with Edit permissions to the Rollover screen for all active schools have access to the district-wide rollover options.
• If the district has a school field set up with the alias “school_level,” an additional pull-down called “School Type(s)” will display where the user can select the school type (e.g. high school) to limit the schools available in the “School(s)” pull-down.
• Added the ability to select one or multiple schools if the user has Edit permissions to the Rollover screen for multiple schools.
• Added an option to roll Positive Behaviors data in the District-wide Data options. 
• Added a validation to the student enrollment rollover that an enrollment code must be selected.

Improved the layout of the rich text editors for the Continuity Statement, Application Notes, Custom Field Notes, and Legal Verbiage.

Increased the highest value in the preference “How many program choices can the user choose?” in the Customize Application tabs to 20. 

Added new preferences “Zone Group: Restrict Programs when Address not in Address Catalog” and “Edit Zone Group Restrict Programs Statement” to the Customize Application tabs. When the preference is enabled and a statement is entered, the statement will display to the parent if the student’s address cannot be matched to an address in the Address Catalog. The programs that display as available to the parent will be restricted based on zone group.

Added a third application type called “Choice.”

Added a new system preference “Allow Logo Transparency.” This setting allows the background of the image to be transparent. This preference applies to the logo in the upper left when the user uses the sidebar menu option. 

Added a setting that enables users to “Display the checkbox to include inactive students” on the Post Final Grades screen. If enabled, inactive students will be pulled for the entire school year. Note: This preference defaults to enabled.

Updated the “Honor Roll Calculation” pull-downs to allow selecting Any - 7.

(Florida only) Added a new system preference “Automatically update schedule class minutes for associated periods when Pull-out schedules are added, changed, or removed.” When this preference is enabled, the Class Minutes Weekly is automatically updated on the non-pull-out section when a pull-out section is added to the student’s schedule for the same period. If the pull-out section’s Class Weekly Minutes is updated or the pull-out section is removed from the student’s schedule, then the associated section’s Class Minutes Weekly will also update accordingly. 

Added a new system preference “Set the Course History Term Equal to the Section Marking Period” to Default School Preferences. When this preference is enabled, the Course History Term field is removed from Courses & Sections, Master Schedule Report, and Course Catalog. The marking period set on the section in Courses & Sections or the Master Schedule Report determines the course history term. 

Added a new check box “Future Enrollments Active.” When selected, students with a start date for an active class in the future will be recognized as active. This is also true for teacher roles if the school year hasn't started.

Improved the speed of API calls.

Updated so the requirement for two letters in first and last name fields when searching for student records is no longer required. Therefore, users can now search for students based on Student ID only, SSN only, First Name only, Last Name only, Birthdate or Birth Year only, or Username only.

Updated Add a Student to allow searching on the birth year instead of full birthdate.

Modified the student search results so that exact matches are displayed at the top of the list. 

Updated Add a Student to do fuzzy matching on First Name and Last Name, improving the search results when a user enters a partial first and last name. Search results are improved for students who have multiple first names, multiple last names, names with apostrophes, names with hyphens, and names with mixed capitalization.

Added the Schedule Effective Date option when fields from the Teachers & Courses category are included on the report.

Updated so the Advanced Report now shows the Teacher - Room from the selected Schedule Effective Date, and takes into account scheduling records as it does scheduling fields. The marking period for the schedule record is checked to avoid displaying a class that the students had in a prior period but did not have during the period of the selected date.

Updated the Advanced Report so users can now add the schedule Effective Date to the top of the advanced report when the Teachers & Courses options are included. Previously the schedule Effective Date was only included when Schedule fields were added to the report.

Added an Attendance tab, which displays records that were updated by administrative users. Attendance altered from the following screens display on the Attendance tab of the Students Audit Trail: Administration, Add Absences, Attendance Chart, Absence Summary, Late Check In/Early Release, Kiosk/Handheld Devices, Teacher Programs, and Take Attendance.

The following columns are displayed on the Attendance tab:

• Date: Lists the date the change to period attendance was made.
• Editing User: The name of the editing user.
• Student: The student’s name as Last Name, First Name.
• IP: The IP address as stored in the database_object_log.
• School: The school name associated with the period attendance change.
• Attendance Date: The attendance date record that was changed.
• Period: The period short name for the period attendance updated.
• Teacher: The name of the teacher tied to the attendance period record updated.
• Action: Only UPDATE records are logged; therefore, only the UPDATE action displays in this column.

Added Portal alerts for users who have Edit access to Online Enrollments when there are unprocessed requests awaiting approval.

Added “Student ID Barcode” as a Student Demo field when users click “Insert a Field” via Custom Label > Edit link > Custom Label pop-up window. Inserting the “Student ID Barcode” field allows users to print barcodes that serve as student identification for scanning.

Updated so that when a contact not attached to an address has a note, the contents of the note now display when hovering over the red note icon. For contacts attached to an address, the note contents already display when hovering over the contact.

Updated so that when importing immunization records from FLShots for a student, a pop-up displays where the student must be confirmed, even if the student is a high-confidence match. Previously, immunization records were automatically imported for high-confidence matches. 

Updated so that when importing immunization records from FLShots for a student, the pop-up displayed shows the students’ social security numbers to ensure it is an integer and does not include any letters. An alert displays alerting the user as to whether there is a match for the applicable students or not.

Updated the header links on the Demographic and Enrollment screens to include Grad (Graduation Requirements Report) and SSS (if the user has SSS permissions). Clicking the SSS link will open the Manage Student screen for that student.

Updated so the Audit Trail now displays added or deleted logging fields, such as Linked Users logging fields via Student Info > Addresses & Contacts tab.

Added the Letter Queue screen for users, which previously only existed for students, which works in conjunction with the Edit Rules & Workflow, Print Letters & Send Email, Letter Log (User Info), and more.

Added the profile permission for Menu (Permission Type) and Admin (Role) titled “Letter Queue,” which allows users to view or view and edit the Letter Queue as enabled (Users > Profiles).

Added "Letter Queue” to the “Type” pull-down on the Workflow Triggers tab via Setup > Edit Rules & Workflow.

Updated so that the preference “Default Filters On” in the Display Options will default the filters on in Students > Advanced Reports.

Added a screen called “Print Avery Labels,” which functions similarly to Print Avery Labels for students; however, users can only print custom labels by clicking the “Customize Fields” link.

Users have access to the new screen when the profile permissions are enabled via Users > Profiles: “Print Avery Labels.”

Added the “Letter Log” field, which when enabled allows Focus to record correspondences on the User Info screen made via Print Letters & Send Email, Letter Queue, etc.

Added the profile permission for User Fields (Permission Type) and Admin (Role) titled “Letter Log,” which allows users to Create, Delete, View, and Edit letter records as enabled (Users > Profiles).

Added Files and Comments boxes to the Receive Payment tab to allow files to be attached and comments added when a funding source, facility, and invoice are selected. The files and comments are reviewable in the Transaction History.

Added the following error: “Please set the default funding source accounting strip in the accounts receivable settings” to display if a default accounting strip is not set up via Setup > Settings > Accounts Receivable tab > Default Accounting Strip for Funding Sources setting.

Updated so that when a schedule record is deleted, but an invoice is still linked to the schedule, printing or reprinting the receipt does not include the schedule record. 

Added the Extended Day Credit screen to the Billing menu, which gives users the ability to apply credit to all the students who had active schedule records in Before/ After Care programs during the time of the school closure, such as a hurricane day. The user would set the date(s), give a reason, and push a credit to the accounts where students were given the attendance code associated with the schools being closed in that time period.

Credits issued will be reflected on the following ERP screens: Accounts Receivable > Point of Sale; Accounts Receivable > Point of Sale > Transaction History tab; Accounts Receivable > Customer Ledger; and Budgeting/General Ledger > Journal Report.

Added a “Students” column so users can select what Cost Reporting Code (Florida) or Instructional Program (California) should be considered for the alert. Previously, the alert only considered CRC 300 students for Florida districts. Note: The screen has been updated to include a Students CRC 300 selection for existing alerts previously set up.

Updated so users can print a “Grade Report” PDF for the course history for inactive students/students without an enrollment record regardless of the year selected from the school year pull-down.

Updated so that the Active check box on a section can be deselected if the WDIS end date has passed, there have never been students scheduled into the section, or the students scheduled into the section have dropped the section prior to today and there are no students scheduled in the future.

Added a system preference, “Enable checkboxes on Reauthorization Completion Report to show additional data.” If enabled, the report displays the course name and course number in place of the red X in the corresponding period column (Course/Section Numbers check box is selected by default). The course can be linked just as the red X can be clicked to open the Reauthorization screen.

Florida Only: Renamed the Schedule Enrollment Codes screen “Course Completion Codes” for all Post Secondary schools. All profile permissions that existed previously for Schedule Enrollment Codes will apply to the new screen. Note: The column heading on Student Schedules remain Schedule Enrollment Codes.

All Other States: Added a new screen titled Course Completion Codes for all Post Secondary schools, which allows users to set up course completion codes that will be used on students’ schedules.

Added a scheduled job called WDIS Total Hours, which updates the following schedule fields: CUSTOM_57 (Total Hours), CUSTOM_76 (Survey W Hours), CUSTOM_78 (Survey S Hours), CUSTOM_80 (Survey F Hours), ATT_HOURS_W (Survey W Attended Hours), ATT_HOURS_S (Survey S Attended Hours), and ATT_HOURS_F (Survey F Attended Hours).

Added a School Year option to the Attendance Scanner Absences scheduled job to select the school year the job should run for. The School Year defaults to default school year set in System Preferences. 

Updated the Assign LCPs scheduled job so the initial value is reset to the correct value and the LCPs are recalculated; previously, if the initial value was set, the test was changed, but the initial functioning level and LCPs were not corrected.

Added the setting, Reauthorization - Create schedules without invoices, which allows administrators and teachers to reauthorize students and create schedules without creating invoices for said students.

Added the setting "Auto-Populate Course Dates using Marking Period" for post-secondary schools. When this preference is enabled, the class start and end dates are populated in the WDIS or Details tab based on the start and end dates of the marking period set on the section. Whether the preference is enabled or disabled, class start and end dates that fall out of the marking period date range cannot be saved. The start and end dates for substitute teachers or co-teachers cannot fall outside of the class start and end dates. 

Added “Assessment Standards” to the available fields in the Course History category. 

• Added the Bulk Create Students screen, which allows CTE schools to enroll any number of students into a selected section simultaneously. Users will also be prompted to select a Funding Source, Start and End Date, as well as users, such as Parents, to be linked.
  • The section/course to which the students are enrolled depends on a new System Preference enabled via Setup > System Preferences > School Preferences / Default School Preferences > Scheduling tab:“Schedule the section with the most available seats for each course in Bulk Create Students.”
    • When enabled, users can select the course from the “Enroll in Course” pull-down. 
    • When disabled, users can select the section from the “Enroll in Section” pull-down.
  • Once students are enrolled, users can click the link to Student Info and updated information as necessary for all students added.

• Added a new Profiles permission to view and edit the Bulk Create Students screen (Users > Profiles).

Added a new option “Schedule Record” to the “Attach to Tab” pull-down in Print Letters & Send Email. This allows letters to be printed from the Student Schedule. The columns “Print Form” and “Upload Form” have been added to the Student Schedule for post-secondary schools to print a form and to upload a completed form. 

Added the ability to upload bubble sheets without having to process them right away. The “Upload PDFs for later processing” section is used to upload the bubble sheets. When the sheets are ready to be processed, use the “Use Preloaded File” pull-down to select the file to process. 

Added a Print button to print the student’s completed test with the student’s responses and teacher comments. After clicking the Print button, a PDF preview is generated for printing or saving. 

Added an option to roll FAS questions linked to standards from one year to the next.

Updated the Simplified Ledger so the “Transaction Date” for Deferrals displays the date of deferral not the date of the invoice.

Added a fiscal year pull-down to run the report for the selected fiscal year. Also added the Account Lookup button for additional search criteria.

Added “Debit Account” and “Credit Account” search fields to the Invoice Report and Receipt Report.

Updated Bank Reconciliation so when a revenue manual journal is created and posted with negative and positive amounts via Budgeting/General Ledger > Manual Journals, positive and negative amount entries display so the manual journal total matches the manual journal reconciliation total via Bank Reconciliation > Upload reconciliation for applicable month > Outstanding Credits tab.

Added an “Import” button to the Budget Managers tab, which allows users to import budget managers.

Added a “Capital Balance” (cash encumbered) column, an “Accrued Receivable QTD” column, an “Accrued Receivable MTD” column, and an “Accrued Receivable YTD” column.

Added the requesting employee’s EIN (Employee Identification Number) to the request via the Pending Approval tab > View tab, which is linked to the employee’s name; the format is as follows: Employee Name: EIN. 

• When the employee’s name/EIN link is clicked, a new browser tab opens to Human Resources > Employee with the employee’s form request selected. For the following request types: Demographic Info, Legal Name, and W4 Information, updated fields are now highlighted via Pending Approval tab > View.
• Updated so if a file and/or comment is attached the “Files & Comments” button is a lighter blue to match the “Has a File or Comment” legend.

Added an “Invoice Post Date (from)” and “Invoice Post Date (to) filter to the report, which adds a new column to the report when utilized called “Invoice Post Date.”

Updated “Files” and “Comments” so they are now specific to the Building and Room selected upon taking inventory via the View Inventory tab. Any Files attached or Comments posted will now carry over to other inventory runs pertaining to the same Building and Room numbers selected. For example, if a Comment was posted for Facility: 0023 - Focus High School, Building: 1, Room: 001 - Library upon taking inventory, the same comment will display on all future inventory runs with the same Facility, Building, and Room selected.

Added a Purged column to the Fingerprint tab to flag when employees have been purged.

Added an “Employee” multiselect pull-down to the View/Create Agreements tab, which allows users to create agreements for specific employees without selecting Pay Type, Contract, or Facility. The new “Employee” pull-down displays all employees who have an active job as of the agreement publication date (or site date). If an employee's job has a current or future termination date, agreements can still be created for them as well. 

Added a “Send Reminder” button to the Pending Agreements tab, which, when clicked, sends an email to employees reminding them that an employment agreement is pending review via the Employee Self Service (ESS) module. Employee can click the link in the email to navigate to  Employee Self Service (ESS) > Employment Agreements > Pending Agreements tab.

Added an “Invalid Strips” pop-up window to display if a user tries to select an accounting strip that is invalid on the Reallocate tab. Previously, only a warning message would display.

Added a “Planned Changes” button to the Reallocate tab, which, when clicked, allows the user to preview the payroll reallocation results before submitting/processing changes.

Added an informative block of text below the Slots/Steps main table, which explains each type of supplement base rate calculation (in relation to the options shown in the Base column). 

Updated so when rolling Employee Leave, only balances greater than zero (Hours)  will now be rolled to avoid unnecessary records on the Earned tab via Human Resources > Leave History.

Added an “Import” button to the Approval Substitutes tab, which allows users to import data from a CSV file.

Added an “Export” button to the Approval Substitutes tab, which allows users to export data to a CSV file.

Added a “Utility” option to the Subtype pull-down in the Purchase Order Subtypes section; previously, the only available option was Travel.

Removed the Group column, and added a Deliver To column. Options include District, Internal, Both, and N/A. This allows districts to determine if a facility should display as an option in the Deliver To field on Purchase Requests/Orders. Selecting District will make the facility available for district purchase requests, selecting Internal will make the facility available for internal purchase requests, selecting Both will make the facility available for both district and internal purchase requests, and selecting N/A will make the facility unavailable for district and internal purchase requests. 

Updated so billing information displays on the printed field trip request via the Field Trip History tab.

Added a “Show Question Info” check box to the Print Test tab, which, when selected, displays the applicable standard and standard description on the test.

Added an option called “Display Final Grades grouped with corresponding Standard Grade.” When the check box is selected, the report cards will print displaying posted grades directly above the standard grades for the applicable class (via previous formatting) once generated from the Standard Grades Report Cards Search Screen.

Added the Timeframe column to the Teacher Codes tab to designate the timeframe in which to count referrals for the “Escalate after X Referrals” feature. Options are Year to Date, Semester to Date, Quarter to Date, Last 90 Days, Last 60 Days, and Last 30 Days.

Added the “Include Classroom” check box to the Students with Referrals screen to include classroom referrals on the report.

Added the Student with Referrals screen to the Discipline menu for teachers. The profile permission for this screen must be enabled in order for teachers to view this screen.

• Added a setting called “Display estimated semester average column,” which, when selected, displays a column in the teacher’s gradebook which averages the Q1 posted grade and the Q2 gradebook grade. 
  • Note: This is only a 50/50 average for schools that have two marking periods in the semester and 33.3/33.3/33.3 for schools with 3 marking periods in a semester. Most schools have their quarters weighted equally, but if they do not then this column will not respect the grade posting averaging.

Added the applicable student’s name to the Transferred Students report so the student’s name is always displayed when viewing a student’s schedule or grade information on the report.

• Added two options to the “Type” of graduation requirement pull-down via the Graduation Programs and Requirements tab:
  • Custom List of Courses: If selected, this allows users to select a list of courses that serve as a custom graduation subject.
  • SQL: If selected, this allows users to specify an arbitrary SQL query that return three columns, student_id, matched (true or false), and display_text (the text displayed in the report upon hovering over the check box).

• Added a “Weight by Credits” check box to the Graduation Programs and Requirements tab.
  • When the check box is left cleared, the enrolled courses will display as 1 credit.
  • When the check box is selected, the enrolled course will look to course_weight_credits or credits in master_courses.
  • The new check box can also be applied to Middle Schools. When the check box is selected, the enrolled middle school courses will display as 1.

The Web Pages screen now displays web pages created in the year selected at the top-right of the screen. Added a button “Copy to Current Year” when viewing the Web Pages screen in a previous school year. This allows the web page to be copied to the current school year. This copies all components of the web page except for the assigned sections. Teachers will need to reassign the web page to their sections based on their current schedule.

Added an “Export” button to reports, which allows users to download a file containing a zip of .csv files for each dataset in the District Report. The default limit of 20000 records is bypassed in this download, so it contains all rows of all datasets. The exported report is generated differently from running the report; therefore, the data set can be far greater. Note: The “Export” button can be accessed from the main District Reports screen or from the Edit/Run report screens.

Added “Include Inactive Students” column/check box to the Publishing tab, which allows users to publish SSRS Reports Portal links for inactive students, such as recent graduates.

Added a Select All check box to District Requests and Schools Requests to select all requests in the list.

Updated so that when the Calendar is not set on a section in the Course Defaults tab, the school calendar is defaulted on the section when running the Builder.

Added a “Print Requests by Course” tab/report, which includes an added “Gradelevel” column.

• Updated so that the correct sections are highlighted when the “Highlight on Double Scheduled” option is selected and sections have zero students scheduled. 
• Updated so that when exporting the report, the Room Numbers, Course/Section Numbers, Terms, and Rotation Days are included on the report if those options were selected.

Updated so that data in the Email Recipients Query can be passed to the Email Content Query. For example, the Email Content Query can reference the user/staff ID from the Email Recipients Query.

• Added the district logo to the list of available icons when setting up links. 
• Added the “Hide Public Links” option to the Links section of the screen. When the option is enabled, users will be required to log in to the app in order to access the links that were designated as public. For more information, please see the Community App help document.

• Added the Filters feature, which gives users the ability to filter uploaded images by filename.
• Added a “Use Webcam” link, which gives users the ability to take photos via the users’ webcam. The use of the webcam depends on existing profile permissions via Users > Profiles > Import Student Photos. Images taken from the webcam will save and overwrite any existing images only if the user has edit permission to “Overwrite Existing Student Photos on Upload.”

Updated to include token-based logins in Login History.

• Added the option to select Choice Type, Magnet or SPA.
• Added the ability to send declined letters for students who have not been accepted to any program. A Declined Template pull-down has been added, as well as an Email Declined Letters button. Generate Print Letters has been modified to accommodate declined letters. 
• Emails are now sent to the linked user’s email address instead of the contact’s email address.

Added a profile permission called “Enroll in Applicants,” which allows users to enroll students in the Applicants school via Students > Add a Student. If the address entered by the user is not in the Address Catalog or not zoned for the school, the “Enroll in Applicants” button displays, and can be clicked to enroll the student in the district’s Applicants school.

Added three new preferences to the Customize Application - Magnet and Customize Application - SPA tabs. The preference “Display accepted/waitlisted alerts on the parent and student portals?” will display an alert on the Parent/Student Portal when the student has been accepted to or waitlisted for a program. The alert links to the View School Choice Applications screen. The preference “Allow parents to cancel school choice assignments?” allows parents to cancel a school choice assignment when the student has been accepted. When this preference is enabled, a Cancel Application button is available on the View School Choice Applications screen in the Parent Portal until the first day of school for the school associated with the program. In the preference “Application cancellation legal verbiage,” enter the text that will display in the confirmation message when the parent cancels the assignment.

Added new Priority options in the Priority Chart Rankings tab: MID - Military Dependent (In District), MOD - Military Dependent (Out of District), SCAID - Special Circumstances A (In District), SCAOD - Special Circumstances A (Out of District), SCBID - Special Circumstances B (In District), SCBOD - Special Circumstances B (Out of District), MSS - Multiple Session Schools, SIT - Students in Transition, AC- Administrative Circumstances, HGC - Highest Grade-Level Continuity, SID - Sibling Preference (In District), SOD - Sibling Preference (Out of District), IDS - In District Student, ODS - Out of District Student, and AOP - Academy Offering Preference.

• Added the following new system preferences. For more information, please see the System Preferences help document. 
  • Grading tab:
    • Show Non-Graded Courses on Parent/Student Portal
    • Partition Class Rank by (Gradelevel, Cohort) - Florida only
  • Enrollment tab:
    • Show all enrollment fields on Add a Student - only in Default School Preferences
  • Scheduling tab:
    • Prevent students from requesting courses in core subjects already requested by an admin/teacher. 
    • Use Both Rotation Days & Meeting Days (not recommended)
  • General tab:
    • Logout Kiosk Pin
    • Inactive Student Login - only in Default School Preferences
• Removed the following system preferences:
  • Enrollment tab:
    • Require parents and/or students to verify current information
    • Require verification every ___ days
  • Online Application tab
    • Message for potential duplicates

• Added a “Relevance” column to the student search based on weighted fields. By default, the relevance column displays students by relevance followed by the selection made via Setup > System Preferences > School Preferences/Default School Preferences > Enrollment tab: “When adding a student, order search results by (Name, Birthdate, Student ID).” Note: The Relevance column displays for Partial Matches only. If users search for students by “Birth Year,” only Exact Matches will display. 
• The weighted system is as follows:
  • 5 points for an exact match on SSN, Local ID, Birthdate, Gender, Profile ID, and Student ID
  • 3 points for an exact match on any other field
  • 2 points for a partial match at the beginning of the string
  • 1 point for a partial match mid-string

• The “Partial Matches” section displays students based on matching first names and last names, and exact birthdate or birth year matches.
• The “Exact Matches” section displays students based on exact SSN, Local ID, or Student ID matches.

Added the ability to create reports that include student ID barcodes. The “Student ID Barcode” field has been added via the Student Demo tab or the applicable Demographic tab. Users can click the green plus sign to add the Student ID Barcode to the “Fields to include in Report” section.

Added a tab called “Viewed,” which displays the name of the “Viewing User,” the corresponding students’ “Student ID,” the “Date” and time of viewing, as well as the “Fields Viewed.”

Added a Reason column to the Magnet tab. Previously the Reason column was only on the SPA tab. The Reason column has also been added to School Choice Reports for both Magnet and SPA.

Added a “Student ID Barcode” field to the “Insert a Field” tool, which enables users to print or email letters that include a student ID barcode.

Added the ability to sort the columns in the Select Options table by clicking the column header on the Edit Field screen.

Updated the Select Options table on the Edit Field screen to widen the Code and Label fields and make the Sort Order, Min School Year, and Max School Year fields narrower.

• Updated the Filters feature to in-line Filters on the student search screens.
• Updated the Batch Messenger icon to display as a “Send Messages” button on the student search screens.

Added two new profile permissions under Portal for administrator, teacher, parent, and student profiles: “Require Two Factor Authentication” and “Enable User Access to Two Factor Authentication.” Only one of the two permissions can be selected for a profile; selecting one permission will disable the other. Selecting “Require Two Factor Authentication” will require the profile to use two factor authentication. The option “Enable Two Factor Authentication” in My Preferences/Preferences will not be available for the user to turn on or off. Selecting “Enable User Access to Two Factor Authentication” will make the option “Enable Two Factor Authentication” available in My Preferences/Preferences for the user to turn on or off. If neither permission is selected, the option “Enable Two Factor Authentication” will not available in My Preferences/Preferences.

Added new profile permissions “Magnet” and “SPA” for the Students > Magnet/ Special Assignment screen for administrators. This controls whether the profile has access to the Magnet and SPA tabs of Magnet/ Special Assignment.

Added an “Attached Students” field, which would display on the select tab via User Info. From the Edit Field screen, users can determine the Profiles that should have View Access and Edit Access. Note: The Profiles (View Access) and the Profiles (Edit Access) pull-downs auto-populate with profiles granted permission to “Edit Linked Students” via Users > Profiles > Students section. The default Profiles for which the field will display is the Parents profile.

• Students will continue to be linked to users via Student > Student Info > Addresses & Contacts > Linked Users. Once linked here, upon viewing Users > User Info > Attached Students tab, users will see the attached students’ Student ID, Last Name, First Name, Enrolled School, and Enrolled Gradelevel. Users will see a Student ID link, which opens Student Info for the corresponding student. Parents can access the same link for Child Info via My Information > My Profile > Attached Students tab.

• Updated the Filters feature to in-line Filters on the user search screens.
• Updated the Batch Messenger icon to display as a “Send Messages” button on the user search screens.

Updated the Receive Payment tab so when any number of deferrals are selected, the “Selected Total” reflects the total amount of all deferrals selected. The “Selected Total” now updated automatically according to the users’ selections.

Added an “Include School Fees” check box; when selected, limited fees added via Manage Limited Fees will be included in the student’s quote.

• Updated the receipts generated by students through Purchase & Pay to include the student ID at the top of the receipt. If the district uses a local ID, the local ID will display if populated. Receipts generated by parents continue to not show the student ID, as parent payments could be for multiple students. 
• Updated to only displays schools in the Schools pull-down that have classes available to the student.

Renamed the “Bill By for Reauthorization” pull-down to “Reauthorization” for Post Secondary schools via the Vocational/WDIS tab, which allows users to select how the class should be eligible for reauthorization for billing purposes, such as section, course, hours/custom, etc.

Disabled the Active check box so it cannot be cleared and a section cannot be marked as inactive if there are any current or future students scheduled into the section. The Active check box logic also takes into account the recorded WDIS Class End Date; if the date has not passed, the Active check box will be disabled. On the other hand, if all scheduled students have a passed Dropped date recorded, the Active check box can be selected regardless of whether the WDIS Class End Date has passed.

Added a setting via School Preferences/Default School Preferences > Billing tab called “Use Bill by Schedule,” which, when enabled, adds a  “Schedule” selection as a billing option via all Bill By pull-downs; i.e. Student Schedule, Invoice Students. Selecting schedule from the pull-down invoices the student based on the exact schedule start and end dates.

Added a setting via Default School Preferences > Billing tab called “Online Payments for 400-409 CRCs activate all 400-409 CRC Sections from the same Invoice,” which clears the Dropped date on students’ schedules containing Cost Reporting Codes (CRC) 400-409 when the student pays their outstanding invoice via the Portal (Purchase & Pay) for the applicable invoiced program.

Added a permission called “Customer Credit,” which allows users to disable customer credit for Parents and Students via Billing > Purchase & Pay. To enable customer credit, users can select the View check box.

Updated the View Student Answers and Analyze Test tabs to use point values. Only questions awarded points will be considered in the final score.

Updated so the customer’s address prints below the customer’s name via the printed customer ledger.

Added Payment Date Range filter boxes to the report.

Added the Import button to budget revisions.

Added a perjury statement and employee signature area to W4 info requests. W4 requests cannot be submitted without a signature.

Added a “New Leave Request” button, which launches Employee Self Service > Employee Requests in a new tab, and creates a draft for a new leave request.

• Updated so users can choose to display Board contributions on pay stubs by enabling the “Include Contributions on Pay Stub” setting via Setup > Settings > Payroll tab.
  • If the setting is enabled, check contributions and Calendar YTD total contributions will be displayed.
• Added a “Annual” column, which displays contract wages for all staff job and supplement positions assigned in the current contract year.
• Updated so only the last four digits of the employees’ bank accounts display on pay stubs.

Added a “Non-Inventoried” column to indicate that the category will not be inventoried. Categories marked as “Non-Inventoried” will not display in the Category pull-down in Schedule Inventory and items in “Non-Inventoried” categories will not display on Take Inventory.

Added a “PO #’s” column to the report to designate the PO numbers associated with the fixed asset.

Added an “Hourly Rate” column to Demographic > Employee Summary tab in the Supplements section, which is calculated by Supplement Contract / Contract Days (from staff job) / Hours per Day (from staff job).

Added a “View” and a “Print” button to the Pending Agreements and Signed by Employee tabs.

Added Filters option to the Subs tab.

Added a profile permission called “Can Edit Allocation” via Setup > Profiles. When the permission is enabled, the allocation percent and element fields can be modified on the Edit Position Control Change tab.

Added a multi-select “Optional Wage Types” pull-down, which can be used to create reallocation batches for specific wage types. This option gives users the ability to pull adjustments only, salary only, supplements only, etc., as opposed to pulling all wages used for an employee or an accounting strip.

Added an “Invalid Strips” message to the Reallocate tab which displays when a reallocation is blocked due to missing or invalid accounting strips. The message first displays invalid strips that apply to wage allocations, then contribution allocations.

Added a Reverse Reallocation tab to the Check Voids and Reallocations screen. This tool will allow users to undo any payroll reallocation batch by generating journal entries that are the opposite of the reallocation JEs. After the reallocation reversal is processed, the reallocation batch will show “No Records” in the Reallocation section, and the original allocations will be shown in HR > Employee > Pay History.

Updated so that when the Slots/Steps screen is initially loaded, only active slots are displayed by default to improve load time. A “Show all slots” option has been added to the screen to load all slots. A slot is considered active if any employee has current wages assigned to it, or if the rollover_id is null.

Added a “Re-roll only selected” button to the Rollover/Maint tab for Supplements. This button gives users the ability to roll supplements into the next year without deleting supplements that have already been rolled over.

• Updated the “Answers” pop-up that displays when the “Recalculate and Explain” button is clicked from the Checks tab. The updates are as follows:
  • More space between sections displaying wage type calculations.
  • Indentation to increase readability.
  • Wage record details are displayed below headings with wage type and pay type.
  • Supplement information now includes adjustments in the amount paid to date.

Updated so inactive elements are filtered on the Leave tab > Substitute tab; previously, the accounting strip widget would pull inactive elements if an active element existed with the same code.

Added a check for Leave entries (Leave tab > Current Payroll tab) to ensure that the “From” date is not earlier than the “To” date entered. When a user attempts to apply a “To” date that is earlier than the “From” date, a user alert will display indicating that “The leave end date cannot be less than the leave start date.” The From date value will then be cleared, and the user will need to re-enter an appropriate date in order to add the record.

Added the ability to sort all the columns of the Invoice Report. 

Added the Revenue filter check box to the Invoice Report and Check Report, which is selected by default. When deselected, revenue invoices will be excluded from the Invoice Report, and revenue checks will be excluded from the Check Report. 

• Added a “Self-insurance” Sub Category to the Deduction Type tab. The added Sub Category will impact the following screens:
  • Payroll > Deduction > Calculated by Job tab > add new self-insurance deduction or contribution.
  • Human Resources > Employee > Deductions > assign self-insurance deduction to employee.
  • Payroll > Run Payroll > create a new manual run titled “Self-Insurance” > Checks. 

Added a new screen called “Internal Initial Account Balances” in order to separate internal accounts from district accounts. Users have access to the new screen via profile permissions set via Setup > Profiles.

Added a “Payroll” report folder, which contains two new reports: “AG Payroll Transaction Query” and “AG Payroll Transaction Report.”

Added a report called “AG Payroll Transaction Query.”

• Added a setting to the Fixed Assets tab called “Next Auto-Assigned Barcode;” users can enable the setting if auto assigning barcodes to fixed assets when the PO is approved and/or items have been received (dependent on the setting “Default disposition code assignment”), by entering the beginning number (the first number in the auto assigned number sequence) in the text box.
  • This setting ties into a new column added to Fixed Assets > Categories called “Auto-Assign,” which allows users to assign barcodes to items starting with the number entered in the Next Auto-Assigned Barcode setting text box. Note: The Increment check box must be selected in order to enable Auto-Assign.

• Added a setting to the Miscellaneous tab called “Always display element description on budget maintenance requests;” when enabled (Yes is selected from the pull-down), Budget Maintenance (district and internal) transactions printed from the Request History tab display element descriptions.
• Added a setting to the Accounts Payable tab called “Require receiving based on accounting strip.” When enabled, users can only view and receive POs with allocations they have accounting strip permissions for. 
• Added a setting to the Miscellaneous tab called “Hide individual bank ledger balance on multiple-bank reconciliations.” When the setting is enabled (“Yes” is selected from the pull-down), the ledger balance no longer displays for the individual accounts via Budgeting/General Ledger > Bank Reconciliation > View button > Current Reconciliation tab > Summary tab. 
• Added a new ESS tab to the Settings screen, including the new setting “Employee Requests W4 deduction creation.” When a deduction is selected in this setting, the “Additional Withholding” field on W4 information requests will apply additional withholding as a payroll deduction, instead of updating the w4_additional field in the USERS table. If an employee enters an amount that is greater than zero in the Additional Withholding field, and that employee does not already have an additional withholding deduction, then the deduction will be given to them starting on the date that they have selected in the Pay Date field. If the employee already has an additional withholding deduction, their existing deduction record will be updated. If the employee does not have an additional withholding deduction, and submits a W4 Info change request with a value of 0.00 or null in the Additional Withholding field, then the deduction will not be given to them.
• Added a setting called “Inventory stock warehouse PO’s on receive,” to the Accounts Payable tab. When enabled, the warehouse quantity for the item is increased or decreased depending on the number of items marked as received. For example, if a create stock warehouse purchase order was created for an item (original quantity of 200) requesting a quantity of 100 and 50 was recorded as received, the item quantity would increase by 50 making the new warehouse quantity 250.

• Adding the following functionality upon creating a new draft via the Current Field Trip tab:
  • Added a “Sponsoring Organization” pull-down, which populates from data entered via Transportation > Setup > Sponsoring Organizations.
  • Added “Requested By” and “Pick Up Contact” text boxes. The “Requested By” field uses the email format and settings applied in Transportation > Setup > Misc.
  • Added a “Final Destination” pull-down, which populates from data entered via Transportation > Setup > Field Trip Destinations.
  • Added a “Are To Go Lunches Required?” check box.
  • Added a “Generate” button to the Pick-Ups/Drop-Offs section, which opens a modal dialog where users can enter location and time information. The information entered populates the corresponding fields in the Pick-Ups/Drop-Offs section and the general information section at the top of the screen.

• Updated the Complete Field Trip tab for recurring field trips so the Finalized Info section displays for each trip, which can be used to record data from the driver and allow a collection of funds to be made from the school to transportation. Each recurring trip can be completed separately, after which, an unofficial invoice can be generated/printed. Previously functionality required all trips to be completed before being able to record any trip data and collect any funds from schools making transportation wait until all trips had been carried out and completed.

Updated so if an item is invoiced for an amount that differs from the item price in the catalog, upon submitting the invoice and generating a check, the catalog item price is automatically updated. Previously, the catalog item reflected the amount submitted on the Purchase Requests/Orders.

Updated so AP Check Restock Warehouse journals credit and debit accounts defined on the Types tab upon creating a stock warehouse purchase order, receiving, invoicing, and generating a check for the purchase order.

Added a Duplicate button to the Products tab to duplicate products. The duplicate can be edited and updated as needed.