Documentation for Administrators

11.0.112 - 10/08/2023

Updated on

Finance

FOCUS-40208- chore(accounts-payable): show p-card bank on PO approval tabs

System enhancement adding Bank Name column on Purchase Request/Orders > Approval Pending & History Tab.

FOCUS-38828- Invoice Number on Fixed Asset Report

System improvement adding 'Invoice Number' column to Fixed Asset > Fixed Asset Report.

Payroll

FOCUS-39394- Applicant Tracking - Drop Down for Job Posting Title

System enhancement to Applicant Tracking > Job Postings > Title - new filter allowing user to select from Job Titles in the Setup > General Ledger > District Codes > Bargaining Units.

SIS

FOCUS-40148- Scheduling: Respect Lock Date Preference in Master Schedule Builder

This branch reintroduces the functionality to honor the "Lock Schedule Builder as of date" system preference when utilizing the Schedule Builder within the Master Schedule Builder module. By doing so, schools can ensure that schedules are built based on the constraints set by the specified date, providing administrators with more control and accuracy over the scheduling process.

FOCUS-40140- Teacher Completion Report: Ignore Standards Hidden from Report Cards

This branch addresses an inconsistency in the teacher completion report. Previously, the report displayed red x's suggesting that the teacher hadn't posted standards grades, even when the "Hide from Report Cards" option was activated for that particular standard. With this update, the report will accurately reflect the status of standards grades, taking into account the "Hide from Report Cards" setting.

FOCUS-40137- School Choice: Hide Notes on Choice Screen in Parent & Student Portals

This update enhances the user experience for schools using the School Choice Module. With this branch, the "Notes" field, which is intended for office use, will no longer be visible on the Choice screen in the Parent and Student Portals. This ensures that any internal or administrative notes are kept confidential and not inadvertently shared with parents or students.

See School Choice Reports > Viewing the Student List Tabs and Verifying Application Information and Magnet/Special Assignment > Viewing and Modifying a Student's Application Information for more information.

FOCUS-40035- Add a Student: Display Address Override for Choiced Students Appropriately

This update ensures that when comparing a student's Choice Assignment, the system now considers the association of the program's school. If the school where the student is being enrolled (through "Add a Student") is different from the accepted choice school's program, the "Address Override" pop-up will be shown to the user.

FOCUS-38276- FAS: New Reopen Test Feature

This enhancement introduces a "Reopen Test" functionality for selected students within the Focus Assessments module.

1. Permission-Based Access: A new permission titled "Reopen Test" has been added under Profile > District Assessments. Admins can assign this permission to either admin or teacher users, granting them the capability to reopen tests.

2. Test Reopening Mechanics: A user with permission can now

- Reopen a test for a selected student as long as it falls within the specified assessment timeframe.

- On reopening, the student's status is set to "incomplete," and any previous completion timestamp is erased.

- Post-reopening, the student's reports will indicate that the assessment hasn't been completed.

3. Discard Functionality: The "Discard" action will mark the student's assessment as incomplete. After discarding, the "Reopen" button will no longer be visible for that student's test. However, the student can retake the assessment, provided it's still within the test's active timeframe.

4. Adjustable Timeframes: The assessment timeframe can be modified. The "Reopen" button's visibility responds dynamically to such changes. Specifically:

- After modifying the timeframe, a page refresh will update the visibility of the "Reopen" button in line with the new timeframe.

- The "Reopen" option remains accessible until the last day specified in the "End Date" of the assessment timeframe.

This feature provides educators with more flexibility in managing student assessments.

See District Assessments > Assigning an Assessment to Students (admin) and District Assessments > Assigning an Assessment to Students (teacher) for more information.

FOCUS-36481- Community Mobile App: Introduce Support for Time Out for SSO Configurations

With this update, the Session Timeout setting in the community app will now function correctly for users who log in via Single Sign-On (SSO). Previously, SSO users were unaffected by the Session Timeout settings, but with this fix, they will experience consistent session timeouts like other users.

CTE

FOCUS-39318- CTE: New Attended Hours Report on Teacher Portal

This branch introduces a new enhancement to the Teacher Portal for postsecondary customers. The "Attended Hours Report" is now available for teachers under the Attendance menu.

1. Profile Permissions: Administrators can enable the "View" permission for the "Attended Hours Report" under Users > Profiles > Permission Type: Menu, Role: Teacher > Attendance Category.

2. Ease of Access for Teachers: Once enabled, teachers can easily access the "Attended Hours Report" directly from their Attendance menu. Unlike the admin workflow, when teachers select this report, they will not be directed to the search screen. Instead, the report will automatically display information pertinent to the students in the section selected at the top right.

3. Tailored Views for Teachers: The report has been optimized for the teacher's perspective. They are restricted to viewing data only for their students/sections. However, for the data they can view, the report offers comprehensive functionality similar to what admins experience. For instance, teachers can:

- Adjust the start and end date for the report.

- Opt to "Display Scheduled and Attended Hours as Decimal" for a clearer breakdown.

4. Benefits: This enhancement provides teachers with a more streamlined way to view attended hours for their students. It eliminates the need for teachers to delve into individual student records if the student has multiple sections, offering a consolidated view as opposed to the Attendance Chart.

Overall, this new addition ensures teachers have the tools they need to efficiently monitor and manage their students' attendance hours.

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