Documentation for Administrators

Revision 485706 - 07/11/2020

Updated on

Notable
SIS
General

Added the ability to view individual records from a data table in a pop-up modal to alleviate having to scroll horizontally on large tables. 

  • This new feature is available on many data tables throughout Focus, including Student Info, Final Grades, GPA, & Class Rank (Detailed View), Third Party Systems, and Master Schedule Report. 
  • When viewing a data table, click the Expand icon next to the delete button to view that record in the modal.
  • To close the modal, click Close, press Esc, or click the dimmed background.
  • If the modal is opened on an insert row, a Create button is displayed next to the Close button on the modal, allowing a record to be created.
  • If the modal is opened on a non-insert row, blue arrow buttons are displayed, allowing cycling through the other records without having to close the modal. 
Discipline
Referrals

Added the ability to auto-generate and print/email letters when a victim is logged on a referral, when a specific discipline code is selected on a referral, and when a specific action is selected on a referral.

  • Added a new system preference “Victim Letter” to the General tab in Setup > System Preferences. Select the letter to generate for the victim student when a victim is logged in the Victims table on a referral. Letters set up in Students > Print Letters & Send Email that are attached to Discipline are available for selection. 
  • Added the Letter column to the Codes tab in Discipline > Referral Codes & Actions. Select the letter to generate for the referral recipient when the discipline code is selected on a referral. Letters set up in Students > Print Letters & Send Email that are attached to Discipline are available for selection. 
  • Added the Letter column to the Actions tab in Discipline > Referral Codes & Actions. Select the letter to generate for the referral recipient when the action is selected on a referral. Letters set up in Students > Print Letters & Send Email that are attached to Discipline are available for selection. 
  • When a referral is processed by an administrator and saved, the Print Letter pop-up modal will display where the letter(s) can be printed or emailed. The letters can also be logged in the student log. If there is a victim, a pull-down displays to choose between the referral recipient’s letter or the victim’s letter. 
Parent/Student Portal

Added the ability to redirect parents to /auth instead of /apply when accessing the Online Application in the Forms menu. In Users > Profiles, a new option “Direct parents to /auth instead of /apply” is now available under the Online Application profile permission. When enabled, and the parent clicks Online Application in the Forms menu, the /auth screen is opened, where the parent can add another child to their account. 

Portal

Updated the Admin and Teacher Portals to mirror version 10.0.0 changes made to the Student and Parent portals, which includes updates to the Alerts, Messages, and Upcoming Events blocks.

Reports
PowerBI Reports

Added an integration between Focus and Microsoft Power BI. The integration allows users to use data from Focus to create dynamic and interactive custom reports in Power BI. The reports can then be viewed in Focus on the PowerBI Reports screen. The data used in the report can be scheduled to refresh every night, or can be manually refreshed on demand. Please contact Focus Support if interested in setting up an integration with Power BI. 

Focus also provides a FL School Grades report, which uses data collected from the Florida Department of Education. The report includes data on enrollment, graduation rate, success measures, demographic and economic influences, school grade maps, and more. Please contact Focus Support to enable the FL School Grades report on your site.

Scheduling
Elementary Scheduler

Added a new screen in Focus that allows the school scheduler to create rosters and schedule students for homeroom teachers while distributing students by gender, discipline referral history, and assessment scores.

  • Added new system preferences to the General tab in Setup > System Preferences: State Math Test, State ELA Test, and Achievement Level Type. Select the state math and ELA test that will be used when balancing or counting the number of students per section per level. Select the Achievement Level type that will be used for both tests. 
  • In Users > Profiles, there are new profile permissions that control View and Edit access to the Elementary Scheduler screen.
  • On the Elementary Scheduler screen, restrictions can be set on each student to place them in the ideal class. A student can be scheduled with specific students, scheduled away from specific students, and scheduled with a specific teacher. Overrides can be set on behavior, math, and ELA scores.
  • Students can be manually assigned to a homeroom teacher or the Optimize option can be used to evenly distribute the students to all teachers based on gender, discipline, and FSA scores. 
  • Once students have been manually assigned to teachers or assigned using the Optimize feature, students can have the packages added to their schedules using the Schedule Students button. 
SIS/ERP
Setup
Portal/Portal Editor

Updated the Portal Editor by removing the ERP Portal in favor of using the SIS Portal logic. The Portal editor can be used to assign portal layouts to ERP profiles; as a consequence, user tasks and warehouse alerts have been moved to the Alerts block.

Updated the ERP Portal to mirror the SIS Portal. The blocks that display on the portal are customizable via Portal Editor; therefore, the image shown is an example, which includes “Alerts,” “District & School Announcements,” “Upcoming Events,” “Find an Employee,” “Punch In/Out,” “Birthday List,” and more.

  • Added “Find an Employee” search block, which allows users to quickly conduct a user/employee search directly from the Portal. The search block also features “Include Inactive Users” and “More Search Options.”

Updated the additional dashboard tabs so they now display in a pull-down.

SSS

Manage Student

Added new Threat Assessment forms to the Focus Forms tab of the Form Builder, available via a snapshot. The snapshot also adds a new category “Threat Assessment” to the Manage Student screen, with the event “Florida Standardized Statewide Behavioral Threat Assessment.”

Added new functionality to document PMP interventions:

  • In Users > Profiles, the View and Edit permissions for the PMP Setup screen must be assigned to the appropriate profiles.
  • In SSS > Setup > Steps, the new step (e.g. PMP Intervention) must be set up with the Custom Route as sss/pmp/view and the Class as \Focus\Sped\Controller\Iep\PMPController.
  • In SSS > Setup > Sequences, the new step must be added to the appropriate event, such as the MTSS Progress Monitoring Plan.
  • In SSS > User Profile Permissions, ensure the appropriate profiles have Event Permissions for the event.
  • In SSS > PMP Setup, the district can add custom titles to the fields instead of using the default titles, can select whether the fields use free form text, drop-downs, or both, can enable or disable the fields, can make the fields required or not required, and can change the sort order of the fields. 
  • In SSS > Setup, new tabs have been added to set up Hypotheses, Strategies, and Monitoring Tools. 
  • In SSS > Manage Student, when the event (such as MTSS Progress Monitoring Plan) is initiated, the new step (PMP Intervention) is available. The table at the top of the screen displays the fields that were set up in SSS > PMP Setup. 
  • The new step provides the ability to chart the student’s progress in each content area compared with their peer group. 
Finance
Key Summary
FOCUS-25848
Re-Enrollment Form - Header Image - Asset Folder
FOCUS-25744
Transfer Request History | Add export
FOCUS-25495
PO | Investigate approval by sub
FOCUS-25280
ERP Receipt Report Not Pulling Detailed Report
FOCUS-24894
Formbuilder Form - Field view access
FOCUS-25588
Form Builder - HISTORY > SHOW ALL is missing forms
FOCUS-25707
PHP7 error on warehouse inventory sheet
FOCUS-25772
Unencumber funds on invoice rollover for modified accrual
Payroll
Key Summary
FOCUS-25771
Rollover | Remove position re-roll requirement for staff positions
FOCUS-25499
PR Rollover | Rewrite slots
FOCUS-25633
Update Selection Text for Supplement Slot TSRI flags
FOCUS-25586
Pay Stub Annual Totals, Part II
FOCUS-25743
School/Dep | No employee found around rollover
FOCUS-25070
Adjustments Aren't Being Included In Encumbrance Calculations
FOCUS-24864
ESS | Add auto update for ESS Direct Deposit
FOCUS-24678
The reallocation program doesn't deal with program
FOCUS-25663
Split funding didn't charge currently on run 023 & run 024
SIS
Key Summary
FOCUS-25867
Contact Tracing Report
FOCUS-22577
Grade Changes - Reason Code options
FOCUS-25580
Change field alias
FOCUS-25573
Print Grade Verification Sheets will not load
FOCUS-25861
Referrals: Fix php error for Texas
FOCUS-25792
MSB: Prevent db error when setting error message
FOCUS-25562
[API] Fix log query error when syncing to Ed-Fi
FOCUS-25753
User Action Log - Results not displayed for user in Top Right
FOCUS-25540
Prior Year Students in Waitlist
FOCUS-25742
Error message on Courses & Sections page
FOCUS-25532
Add "Uploaded Date" tooltip for student uploads
FOCUS-25730
Teachers can see gradebook grades & assignments without profile permission
FOCUS-25720
[API] Interpolate {SYEAR} into computed field queries within the API
FOCUS-25520
Form Builder - populate dropdown with all currently enrolled schools for students
FOCUS-25703
Master Schedule Report - DB Error when updating section has invalid marking period
FOCUS-25518
Students/DeleteStudent.php SQL error
FOCUS-25507
Search on local_id when adding student
FOCUS-25693
District Reports - Display "Results" Bar in one row
FOCUS-25501
Attendance/SummaryReports.php Unhandled Exception: Call to a member function getTitle() on null
FOCUS-25687
Posted Grades Verification Report displays exam column even though exams are hidden in Grade Posting Scheme
FOCUS-25677
Fix deletion of cron history
FOCUS-25664
Posted Grades Verification Report showing Calculated Column without System Preference Checked
FOCUS-25493
Students with 'Not yet started' status not showing on the Unsubmitted tab of Online Enrollments.
FOCUS-25661
Waitlist Student Name Filter not working
FOCUS-25481
Screen is jumping when entering Select Field Values in Student Fields and User Fields - FireFox
FOCUS-25654
Master Schedule Builder - Periods are not assigned to teachers on Courses> Add/Edit Sections
FOCUS-25477
Mass Update Text Area Fix
FOCUS-25652
MSB - Change header text on errors
FOCUS-25421
Run Scheduler Not Loading Students
FOCUS-25641
Add Start Date to Scheduled Jobs
FOCUS-25383
Add Letter Generation to Discipline
FOCUS-25625
Portal Messages not sorted
FOCUS-25313
Application Translation (Address block)
FOCUS-25617
Discipline Category Breakdown Report Issue
FOCUS-25601
[Schema] Add table partitioning
FOCUS-25249
Improve Admin/Teacher Portal
FOCUS-25589
MSB deadlock
FOCUS-25244
Applicants Students when completing enrollment not generating alpha id/ Students with enrollment and no alpha id
FOCUS-25242
"Add a Child" from inside Parent Portal
FOCUS-25865
Positive Behaviors: Mask System Icon
FOCUS-25219
Add Threat Assessment forms via snapshot
FOCUS-25821
Fix db error setting parent id
FOCUS-25204
Add Country Descriptor to Third Party Value Maps
FOCUS-25768
Formbuilder textboxes are too wide
FOCUS-25149
Scheduling/Schedule.php SQL error
FOCUS-25121
School Choice App allowed with Incomplete Registration
FOCUS-25729
Improve Grades Summary query performance
FOCUS-25097
[DataTable] Add the ability to view individual records in a modal
FOCUS-25699
Fix rooms on MSB
FOCUS-25083
SSS>Manage Student: Search All Schools option disappear after closing out previously selected kid and changing school in top right drop down
FOCUS-25689
Student Schedule - Add a section - DB error if course has Prerequisites
FOCUS-25674
Add Grade Level Column and Toggle Columns to Student Academic Progress Report
FOCUS-25035
Elementary Scheduler
FOCUS-25659
Add User email address error
FOCUS-24958
MSB: Don't display deleted sections
FOCUS-25646
pgrestore.php not listing tables for Postgres 12
FOCUS-25627
Honor "Default Filters On" preference on Grades Summary
FOCUS-25612
Increase Take Attendance Fixed Right threshold
FOCUS-24888
Application Editor: Mark an Online App as Default
FOCUS-25859
Addition of a 'Instructional Method' student logging field for use across multiple states (TX, FL, PA, ETC.)
FOCUS-24844
Fix FOCUS-23299 for grad_req_original_short_name
FOCUS-25749
Student ID Badge Printing Fixes
FOCUS-24663
Biliteracy Seal Bug Fixs
FOCUS-25684
Recent Programs creates two entries for Master Schedule Report
FOCUS-25653
Duplicate button not working properly in the builder - putting constraints and stacking back when it should not
FOCUS-24242
Student Schedule - Add A Section link
FOCUS-25624
Change referral_codes code to varchar 255
FOCUS-23866
Add offenses to discipline code
FOCUS-25584
Online Enrollments - Approve/Deny popup not displaying entire questions
FOCUS-25741
Letterhead Template Not Displaying on Online Application Confirmation Email
FOCUS-22696
FocusModule/Task class improvements
FOCUS-23257
PowerBI Integration
FOCUS-23365
More Ed-fi updates
FOCUS-25639
Formbuilder header doesn't load if it includes an SIS form field
FOCUS-25590
Parameterize queries in MSB
LMS
Key Summary
FOCUS-25564
Curriculum Guides page not responding
SSS
Key Summary
FOCUS-25848
Re-Enrollment Form - Header Image - Asset Folder
FOCUS-25568
Disable input on custom screens if the event is locked
FOCUS-25530
Change to SSS event uploaded file access logic
FOCUS-25696
Users can view events that they do not have permission to view
FOCUS-24894
Formbuilder Form - Field view access
FOCUS-25588
Form Builder - HISTORY > SHOW ALL is missing forms
CTE
Key Summary
FOCUS-17498
Course Waitlist
FOCUS-25569
Reauthorization - NULL User Program Code
FOCUS-25538
Post Competencies: Previously Verified Competencies Do Not Show for Second User / Create SQL Error
FOCUS-25362
Invoice Students: Error Getting List of Additional Fees
FOCUS-24546
Correct Take Attendance Scheduled Hours when Student is Scheduled More Than Once in the same Section
FOCUS-23576
Cost Tier Setup
FOCUS-25694
Course appearing twice on CTE report cards
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