Documentation for Administrators

11.0.80 - 02/18/2023

Updated on

Finance

FOCUS-36897- Add amount column to work order history

System Enhancement adding 'Amount' column to Work Orders > Work Order Requests > Request History tab.

FOCUS-36824- Add fiscal year dropdowns for inventories

System Enhancement adding Fiscal Year dropdown to Fixed Assets > Inventory > Schedule Inventory screen.

FOCUS-36823- Move Customer Statement payments received to invoice list

System Enhancement to add 'Payments Received' on Invoices in Accounts Receivable > Customer Statements.

FOCUS-36812- Deposit not processing and giving Error

System enhancement to display the receipt number in the error message in Accounts Receivable > Deposits.

FOCUS-36803- Add info to current Work Order request

System Enhancement to ERP > Work Orders > Work Order Requests > Current Request Work Order screen now displays the 'Request Date' and 'Approved Date.'

FOCUS-36676- Don't allow submission of empty AR Invoice

System enhancement in Accounts Receivable > Invoice, preventing blank invoices from being submitted by populating an error messages.

FOCUS-35719- Fixed Assets-Adding Non-Capitalized Asset to Inventory

System enhancement to Fixed Assets >Setup > Categories > Asset Categories to enable the tracking and inventory of Non-Capitalized assets based on the Non-Capitalized coding.

Payroll

FOCUS-36830- Add Payee Name To Positive Pay File

System Enhancement to add Payee information in Positive Pay File. Setup > General Ledger> Settings > Miscellaneous > Check Printing > Positive Pay Payee Verification to "Include Payee Information In Positive Pay File."

FOCUS-36761- Overtime | Ensure date is persisted into both settings

System enhancement allowing overtime to be calculated daily. To enable Setup > General Ledger > Settings > Payroll tab > Payroll Entry > School/Dep PR Allow Daily Overtime set to yes.

FOCUS-36909- Deduction refund adjustments expect only one refund for a deduction. There can be more

FOCUS-36827- Don't allow them to change the pay type on terminated jobs

FOCUS-35947- Applicant Tracking: Reference Request Improvements

SIS

FOCUS-36894- Student Schedule: Estimated Course Completion Date Not Present

The Estimated Course Completion Date field should always show an estimated date or a status of 'Completed,' 'Dropped,' 'Future Year,' or 'N/A.' However, there was an issue where the field was sometimes blank; this branch corrected this issue.

FOCUS-36879- Dynamsoft Scanner Resolution

This branch resolves an issue where certain fields were not calling to the new Dynamsoft, which caused a database error.

FOCUS-36856- Standards Report Cards: Respect Font Size When Printing

This branch resolves an issue to ensure the designated font size is leveraged when generating a PDF of standard report cards.

FOCUS-36843- Gradebook Category: End-User Title Entry Constraint

Moving forward, end-users cannot edit or save a Gradebook category with leading or trailing spaces in the name.

FOCUS-36814- School Choice: Display manual Program Entries on Application

Only applicable to customers using the School Choice Module. Previously, existing ranked program selections would only be visible on the School Choice Application if an earlier entry of a School Choice Application had initiated them. With this enhancement, choice selections made through rollover, custom procedures, or manually through the Magnet/Special Assignment Screen will be visible to end-users on the School Choice Application.

FOCUS-36797- Progression Plan: Navigation Improvement

This branch prevents a database error when navigating to the next student's progression plan after saving a signature.

FOCUS-36783- Attendance: Improve return Check-Ins on Late Check In/Early Release

Before the branch, if a student checked back in after being checked out and had the following periods marked on the late check-in/check-out screen, the periods after checking back in would still be marked from the following periods' option. Since this is marked as admin attendance, the teachers in the following periods would be unable to update the attendance. With this enhancement, any period after checking back in will be cleared so that teachers can take attendance as expected.

FOCUS-36773- ISP Page: Improve display of enroll/drop dates showing in the grades section

Only applicable to customers leveraging Postsecondary. This branch adjusts the ISP Page Grades enroll and drop dates to leverage the start and end dates on the course history record if the System preference "Show Start/End dates on Final Grades" is enabled. If the above-mentioned preference is not enabled, the marking period begins and ends dates are used.

FOCUS-36771- AzEDS: Fix issue with StudentSchoolAssociation

Only applicable to customers using Arizona State Reporting. This branch ensures the student enrollment UUID is updated in compliance with Arizona State Reporting when an edit is made to the start date.

FOCUS-36757- Request Grade Changes: Restrict Standard Changes Based on Marking Period

This branch ensures that teachers cannot post standards via Request Grade Changes outside of the marking period restrictions configured on the standards setup when the system preferences, "Allow teachers to post for standards outside of marking period restrictions," is disabled.

FOCUS-36742- School Choice: Fix Refresh Choice Data Updating Current Gradelevel

Only applicable to customers using the School Choice module. This branch resolves an issue where the current gradelevel on school_choice_application_status was not being updated as expected when the Refresh School Choice data was run as the scheduled job or manually via the School Choice Report.

FOCUS-36687- Final Grades, GPA & Class Rank: Correct Issue where Wrong Grades Appear

This branch resolves an issue where a student session mismatch can occur when multiple tabs are opened on Student's Final Grades, GPA, and Class Rank. This branch includes a migration to correct impacted records.

FOCUS-36653- Late Check-In / Early Release System Improvement

This enhancement introduces the ability to edit the entry and release times on the late check-in/early release. For records that take attendance, the times can only be edited such that the time is in the same period for which the attendance record was added.

FOCUS-36632- Report Cards: Resolve Display of Teacher's Name when Printing

This branch corrects an issue where the teacher's name was not displaying as expected when printing report cards sorting by period and the student's schedule was inactive in the section associated with the sorting period.

FOCUS-36346- Re-Enrollment Forms: Associate Form with Student's School

This branch ensures that parents with multiple children enrolled in different schools in the district will have their student's enrolled school vs. the session school ID tied to the completed re-enrollment form upon submission.

FOCUS-35825- Mass Add Log Records: Improve Import Process

This branch resolves an issue that an error would occur when importing via Mass Add Log Records resulting in only the first student's entry in the CSV being imported.

FOCUS-36633- Edit Rules & Workflow: Allow Application Submission Based Workflow Triggers

When the Online Application system preferences "Process Edit Rules on Student Creation" and "Process Edit Rules on Student Updates" are leveraged, Edit Rules & Workflow are triggered on page turn of an Online Application or Re-Enrollment Form. With this branch, Edit Rules & Workflow items will also trigger after submitting the online application, which allows end-users to leverage the application status in the Match Query section of the Criteria.

SSS

FOCUS-36775- Some PMP dates may display as "Invalid Date" when blank.

This fix addresses an issue when date fields are left blank on the PMP table and saved. The date field will display, "Invalid Date", which will cause an error when saving. Ex: This most often occurs with End Date when it had been automatically populated, but was manually cleared by the user.

FOCUS-36636- Add Report Time Frame to SSS Reporting

This enhancement adds a Reporting Timeframe to the top of the SSS Event Reporting screen to allow for events older than 365 days to be used.

FOCUS-33493- Adding Sys Pref to SSS > General to hide Product List in SSS > Setup > Services

This enhancement adds a system preference in SSS > General: Caseload & Service Billing Columns - Remove Type & Product List columns in the services tab. When the setting is disabled, those 2 columns would display in SSS>Setup>Services screen but users should be able to add Service without selecting Product List Item. No errors should display. When enabled, columns should be hidden and user should be able to add a Service as well.

CTE

FOCUS-36837- Absence Summary: Attendance hours displaying incorrect values

When the system preference, "Teachers enter hours present" is enabled and the end-user has edit access to the Absence Summary, hours were not displaying as expected on the Absence Summary as they were on the Attendance Chart. This branch corrects this issue.

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