User Profile Permissions

Each SSS user will need two levels of permissions to access SSS programs and events. System permissions provide view, initiate, delete, lock, and unlock permissions at the program level. Event permissions restrict view, initiate, delete, lock, and unlock permissions to specific events within programs.

Setting System Permissions

System permissions provide view, initiate, delete, lock, unlock forms permissions at the program level. All users expected to have access to programs on the Manage Student screen will need the "View Events" permission, but profile groups can be restricted from initiating events.

Profiles must first be given permissions to the SSS screens in Users > Profiles.

1. In the SSS menu, click User Profile Permissions.

The System Permissions tab is opened by default.

User Profile Permissions - Google Chrome

2. Select the Profile to give permissions to from the drop-down menu at the top-right corner of the screen.

3. (Optional) Turn on the Filter.

4. In the Category filter, enter the name of the program. Alternatively, scroll and locate the program in the list.

5. Select the Allow or Deny radio buttons in the Permission column for each system permission.

6. Click the Allow All button to give access to everything displayed in the table.

7. Click the Deny All button to restrict access to everything displayed on the table.

8. Click Save.

The View Events permission allows the program tab to display when the user accesses Manage Student. The Initiate Events permission allows the permitted events for the program to display in the Event pull-down on the Create New Event panel in Manage Student, and allows access to the Initiate Event button.

The Lock Events permission allows the user to lock any events in that program. If the user should only be able to lock specific events within a program, then "Lock Events" should be set to "Deny," and the permission to lock specific events should be set in the Event Permissions tab. The Unlock Events permission works in a similar manner.

Each program has an event called Supplements. In order to select a supplemental form to add to an event, the profile must have the permission Add Supplemental Forms set to Allow for that program. There is also a permission for Delete Supplemental Forms.

Setting Event Permissions

Event permissions give the user access to view, edit, lock, unlock and/or delete specific events within an SSS program.

1. Click the Event Permissions tab.

2. Select the appropriate Profile from the drop-down menu at the top-right corner of the screen.

3. (Optional) Turn on the Filter.

4. In the Event Name filter, enter the name of the event. Alternatively, scroll and locate the applicable event in the list.

5. Select appropriate permissions for the event.

  • View All - Allows the users in this profile to view events initiated by other users as well as events the user initiated.
  • Edit All - Allows the users in this profile to edit events initiated by other users as well as events the user initiated.
  • View User Only - Allows the users in this profile to only view events initiated by the user.
  • Edit User Only - Allows the users in this profile to only edit events initiated by the user.
  • Lock - Allows the user to lock the event.
  • Unlock - Allows the user to unlock the event.
  • Delete - Allows the user to delete the event.

6. Click Save.

7. Repeat for all profiles that need permissions.