Manage Student: 504 Events

504 Referral

The 504 Referral is intended for a teacher or other school staff member to complete. It may be completed on behalf of a parent who has requested a 504 plan for their student.

504 Referral Form

1. Complete all the required fields of the form that are highlighted in red.

2. Click Save & Validate.

504 Supplements

If needed, users can add additional forms to the event. Some supplement forms do not contain fields for the user to complete.

1. Select the form to add as a supplement and click Add this form.

The selected form is added to the table.

2. Click the Edit link.

3. Complete the form and click Save & Validate when finished.

EP for Gifted Students

4. Click Return to Focus.

EP for Gifted Students

A green check mark will display in the Complete column of the table once all required fields of the form are completed. The Last Saved column will populate with the date and time the form was last saved.

EP for Gifted Students

5. To delete a supplement, click Delete.

EP for Gifted Students

The number of supplemental forms added to the student's event will display in parenthesis next to the Supplement step on the steps menu.

IEP Event
Meeting Minutes

If needed, document any meeting minutes. Meeting minutes may include information on the interventions being used with the student.

1. Enter the Date of the meeting.

2. Enter who the minutes are being Documented By.

3. Enter the Meeting Minutes. There must be a minimum of 3 words in the text box in order to save.

4. Click Save. Users can add to the text field after clicking Save if it is during the same day.

5. The Add Minutes button is used if there is an additional meeting on a different date for the event. Clicking the button adds an additional meeting minutes form to the screen. The Add Minutes button should not be clicked to add additional minutes to a meeting already in progress or for a meeting on the same date.

Uploads

Uploads can be used to add documentation to the event. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Meeting Notice
504 Meeting Notice

1. Select the Date Provided.

2. Select the Meeting Type.

3. Enter the meeting information, including the Date, Time, and Location. The Campus will auto-populate but can be edited as needed.

4. At the bottom of page 1, enter the contact to whom the parent should return the form, and the contact's phone number.

The meeting information will copy over to page 2 of the form. This is the parent's copy of the form.

504 Meeting Notice

5. After completing the form, click Save & Validate.

504 Notice of Rights for Disabled Students

1. Complete all required fields of the 504 Notice of Rights for Disabled Students form, which include the Date and a contact person/role for parents with questions about their rights.

504 Meeting Notice

2. On page 2 for number 12, enter the district contact information for requesting a due process hearing.

3. Click Save & Validate when finished.

Uploads

Uploads can be used to add documentation to an event, such as the signed meeting notice. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Initial Eval and Periodic Re-Eval Eligibility

The student’s 504 Eligible field in the demographic record will be updated upon locking this event.

504 Initial Eval and Period Re-Eval

1. Select the Date.

2. Select the Evaluation Type. This will limit the options in the Section 504 Committee's Decision section.

504 Initial Eval and Periodic Re-Eval Eligibility

3. Complete all required skills on pages 1 - 3.

Section 4A is only enabled when "Periodic Re-Evaluation" is selected as the Evaluation Type.

504 Initial Eval and Periodic Re-Eval Eligibility

4. Complete the Section 504 Committe's Decision section. Options are enabled based on the Evaluation Type.

504 Initial Eval and Periodic Re-Eval Eligibility

5. Click Save & Validate when finished.

504 Supplements

If needed, users can add additional forms to the event. Some supplement forms do not contain fields for the user to complete.

1. Select the form to add as a supplement and click Add this form.

The selected form is added to the table.

2. Click the Edit link.

3. Complete the form and click Save & Validate when finished.

EP for Gifted Students

4. Click Return to Focus.

EP for Gifted Students

A green check mark will display in the Complete column of the table once all required fields of the form are completed. The Last Saved column will populate with the date and time the form was last saved.

EP for Gifted Students

5. To delete a supplement, click Delete.

EP for Gifted Students

The number of supplemental forms added to the student's event will display in parenthesis next to the Supplement step on the steps menu.

IEP Event
504 Meeting Participants

Participant names and positions may be entered before printing the form for signatures.

1. Select Yes or No at the top of the form.

2. Enter the names of meeting participants and their position/title.

3. Print the form for meeting participants to sign.

Meeting Minutes

Document any meeting minutes.

1. Enter the Date of the meeting.

2. Enter who the minutes are being Documented By.

3. Enter the Meeting Minutes. There must be a minimum of 3 words in the text box in order to save.

4. Click Save. Users can add to the text field after clicking Save if it is during the same day.

5. The Add Minutes button is used if there is an additional meeting on a different date for the event. Clicking the button adds an additional meeting minutes form to the screen. The Add Minutes button should not be clicked to add additional minutes to a meeting already in progress or for a meeting on the same date.

Uploads

Uploads can be used to add documentation to an event, such as the signed 504 Meeting Participants form. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Accommodation Plan
504 Accommodation

1. Select Today's Date, the Plan Effective Date, and the Type of Meeting generating this plan.

2. Enter the Physical/Mental Impairment that was documented on the Eligibility form.

3. If the impairment is temporary (no longer than 6 calendar months, including summer/holidays), select the Plan Beginning Date and Plan End Date.

4. In the two General Accommodations sections, determine if behavior supports are needed, the Subjects or Areas impacted by the disability, and include the person responsible for implementing and documenting the accommodation.

The selections for Major Life Activity (MLA) and Major Bodily Function (MBF) will be auto-selected on the second General Accommodations section (optional to use).

504 Accommodation Plan

5. Select the Testing Accommodations on page 2 of the Accommodation Plan. Multiple selections can be made in each category. Only accommodations allowed on state assessments are available for selection. If applicable, select Assistive Devices

504 Accommodation Plan

6. Click Save & Validate when finished.

Additional General Accommodations

If needed, use this form to document any behavioral, extracurricular, or afterschool supports that are needed.

504 Supplements

If needed, users can add additional forms to the event. Some supplement forms do not contain fields for the user to complete.

1. Select the form to add as a supplement and click Add this form.

The selected form is added to the table.

2. Click the Edit link.

3. Complete the form and click Save & Validate when finished.

EP for Gifted Students

4. Click Return to Focus.

EP for Gifted Students

A green check mark will display in the Complete column of the table once all required fields of the form are completed. The Last Saved column will populate with the date and time the form was last saved.

EP for Gifted Students

5. To delete a supplement, click Delete.

EP for Gifted Students

The number of supplemental forms added to the student's event will display in parenthesis next to the Supplement step on the steps menu.

IEP Event
504 Meeting Participants

Participant names and positions may be entered before printing the form for signatures.

1. Select Yes or No at the top of the form.

2. Enter the names of meeting participants and their position/title.

3. Print the form for meeting participants to sign.

504 Accommodation Plan
Meeting Minutes

Document the meeting minutes.

1. Enter the Date of the meeting.

2. Enter who the minutes are being Documented By.

3. Enter the Meeting Minutes. There must be a minimum of 3 words in the text box in order to save.

4. Click Save. Users can add to the text field after clicking Save if it is during the same day.

5. The Add Minutes button is used if there is an additional meeting on a different date for the event. Clicking the button adds an additional meeting minutes form to the screen. The Add Minutes button should not be clicked to add additional minutes to a meeting already in progress or for a meeting on the same date.

Uploads

Uploads can be used to add documentation to an event, such as the signed 504 Meeting Participants form. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Annual Review

The 504 Annual Review event may be used any time a review of a student’s eligibility for Section 504 occurs more frequently than the 3 year reevaluation. This form is similar in content to the Initial Evaluation/Periodic Re-evaluation and Eligibility Determination form.

504 Annual Review

1. Complete all the required fields highlighted in red.

2. Click Save & Validate.

504 Supplements

If needed, users can add additional forms to the event. Some supplement forms do not contain fields for the user to complete.

1. Select the form to add as a supplement and click Add this form.

The selected form is added to the table.

2. Click the Edit link.

3. Complete the form and click Save & Validate when finished.

EP for Gifted Students

4. Click Return to Focus.

EP for Gifted Students

A green check mark will display in the Complete column of the table once all required fields of the form are completed. The Last Saved column will populate with the date and time the form was last saved.

EP for Gifted Students

5. To delete a supplement, click Delete.

EP for Gifted Students

The number of supplemental forms added to the student's event will display in parenthesis next to the Supplement step on the steps menu.

IEP Event
504 Meeting Participants

Participant names and positions may be entered before printing the form for signatures.

1. Select Yes or No at the top of the form.

2. Enter the names of meeting participants and their position/title.

3. Print the form for meeting participants to sign.

504 Accommodation Plan
Meeting Minutes

Document the meeting minutes.

1. Enter the Date of the meeting.

2. Enter who the minutes are being Documented By.

3. Enter the Meeting Minutes. There must be a minimum of 3 words in the text box in order to save.

4. Click Save. Users can add to the text field after clicking Save if it is during the same day.

5. The Add Minutes button is used if there is an additional meeting on a different date for the event. Clicking the button adds an additional meeting minutes form to the screen. The Add Minutes button should not be clicked to add additional minutes to a meeting already in progress or for a meeting on the same date.

Uploads

Uploads can be used to add documentation to an event, such as the signed 504 Meeting Participants form. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Manifestation Determination

While many users may be able to view this form, only district-specified profiles will have rights to initiating and editing this form. The 504 Meeting Notice is included as a step in this event, and therefore does not need to be initiated as a separate event.

504 Meeting Notice

1. Select the Date Provided.

2. Select the Meeting Type.

3. Enter the meeting information, including the Date, Time, and Location. The Campus will auto-populate but can be edited as needed.

4. At the bottom of page 1, enter the contact to whom the parent should return the form, and the contact's phone number.

The meeting information will copy over to page 2 of the form. This is the parent's copy of the form.

504 Meeting Notice

5. After completing the form, click Save & Validate.

504 Notice of Rights for Disabled Students

The Notice of Rights for Disabled Students can be completed and printed with the meeting notice to send to the parent.

504 Manifestation Determination

1. Select the Date.

2. Select the contact person and enter the contact details.

504 Notice and Consent for Evaluation

3. Enter the district contact information for a due process hearing.

4. After completing the form, click Save & Validate.

Manifestation Determination

Complete all required fields of the Manifestation Determination. Click the Save & Validate when finished.

504 Supplements

If needed, users can add additional forms to the event. Some supplement forms do not contain fields for the user to complete.

1. Select the form to add as a supplement and click Add this form.

The selected form is added to the table.

2. Click the Edit link.

3. Complete the form and click Save & Validate when finished.

EP for Gifted Students

4. Click Return to Focus.

EP for Gifted Students

A green check mark will display in the Complete column of the table once all required fields of the form are completed. The Last Saved column will populate with the date and time the form was last saved.

EP for Gifted Students

5. To delete a supplement, click Delete.

EP for Gifted Students

The number of supplemental forms added to the student's event will display in parenthesis next to the Supplement step on the steps menu.

IEP Event
504 Meeting Participants

Participant names and positions may be entered before printing the form for signatures.

1. Select Yes or No at the top of the form.

2. Enter the names of meeting participants and their position/title.

3. Print the form for meeting participants to sign.

504 Accommodation Plan
Meeting Minutes

Document the meeting minutes.

1. Enter the Date of the meeting.

2. Enter who the minutes are being Documented By.

3. Enter the Meeting Minutes. There must be a minimum of 3 words in the text box in order to save.

4. Click Save. Users can add to the text field after clicking Save if it is during the same day.

5. The Add Minutes button is used if there is an additional meeting on a different date for the event. Clicking the button adds an additional meeting minutes form to the screen. The Add Minutes button should not be clicked to add additional minutes to a meeting already in progress or for a meeting on the same date.

Uploads

Uploads can be used to add documentation to an event, such as the signed 504 Meeting Participants form. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Written Summary of Restraint Use

This event is to be initiated if there was a restraint used on the student. This is not a required event within the 504 program. This form is written in English and Spanish. The Tab key can be used to navigate through all the required fields.

Parent Notice of Restraint Use

This form contains Spanish translations for the fields and directions.

1. Complete the required fields, highlighted in red.

2. Click Save & Validate when finished.

Uploads

Uploads can be used to add documentation to an event. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says
504 Termination of Services

504 Termination of Services may be necessary in the event a 504 student has been found eligible for ESE services and the IEP will replace the 504 Accommodation Plan.

Parent Notice of Termination

1. Complete the required fields, highlighted in red.

2. Click Save & Validate when finished.

504 Notice of Rights for Disabled Students

The 504 Notice of Rights for Disabled Students can be completed, if needed.

504 Manifestation Determination

1. Select the Date.

2. Select the contact person and enter the contact details.

504 Notice and Consent for Evaluation

3. Enter the district contact information for a due process hearing.

4. After completing the form, click Save & Validate.

Uploads

Uploads can be used to add documentation to an event. In order to print with the event, uploads must be in the PDF format.

1. Drag a file into the box, click Select and select a file from your computer, or click the scan icon and follow prompts to scan the document.

2. Once documentation is scanned or uploaded it will populate in the upload field with edit/delete options.

3. The number of uploads will display in parenthesis on the side menu.

4. Click the pencil icon to edit the title of the file.

5. Click the red minus sign to delete the upload.

6. Click OK to confirm deletion.

sandbox.focusschoolsoftware.com says