Request Conference

The Request Conference screen allows parents and students to request a conference with a teacher. You will select up to three time slots from the teacher's availability. After the request is sent, the teacher will then approve one of the time slots or deny all of the time slots. You will receive an email indicating whether your request was approved or denied. Some administrators may also allow students to request a conference with them.

If a teacher or administrator has requested a conference with you, you will receive an email with the request and reason for the conference. You will also receive an Alert in Focus. Clicking the provided link will bring you to the Request Conference screen. You can select up to three time slots from the teacher or administrator's availability. The teacher or administrator will then approve one of the time slots, or deny all of the time slots. You will receive an email indicating whether your request was approved or denied.

Making a Conference Request with a Teacher or Administrator (for Parents and Students)

1. In the menu, click Request Conference.

2. In the Make a request tab, parents will select the Child at the top-right of the screen.

3. Hover over the teacher's name to view the list of all teachers, and click the teacher you want to request a conference with. Some administrators may be listed here as well, if they have made themselves available to students.

By default, the teacher or administrators's availability over a 2 week period is displayed.

4. To view a different period of time, click the View pull-down and click the number of weeks.

5. Select the check boxes for the time slots you want to request. You can select up to three options.

6. Click Request Time.

7. Enter the reason for the conference and click OK.

Desktop

The Pending Requests tab is displayed with the time slots you have requested for the conference. You may click Cancel to cancel the conference request, if needed.

Responding to a Conference Request (for Parents)

When an administrator or teacher requests a conference with you, you will receive a conference request email. You will also receive an alert in the Alerts box on the Portal. Clicking the link in the email or clicking the alert on the Portal will open the Request Conference screen where you will see the administrator or teacher's availability. You may select up to three time slots for the conference. The administrator or teacher will approve one of the time slots or deny them all.

1. Click the link in the email or click the alert in the Alerts box on the Portal to open the Request Conference screen.

The Request Conference screen is displayed. The administrator or teacher's name and his or her availability is listed.

2. To view a different window of time, select an option in the View pull-down.

3. Select the time slots you are available to meet. You may select up to three options.

4. Click Request Time.

5. Enter a reason for the conference in the pop-up window and click OK.

The Pending Requests tab is displayed with the time slots you have requested. You can click Cancel to cancel the request, if needed.

When the conference request is approved or denied by the administrator or teacher, you will receive an email.

An event for the conference will be added to Calendar if a time slot was approved.

In the Request Conference screen, the Approved/Denied Requests tab will display the approved or denied conference request.

Viewing Pending Requests (for Parents and Students)

The Pending Requests tab displays any conference requests you have responded to that have not yet been approved or denied by the teacher or administrator. It will also display any conference requests you have initiated and sent to a teacher or administrator that are pending approval/denial.

1. In the menu, click Request Conference.

2. Click the Pending Requests tab.

The Employee column lists the teacher or administrator's name. The Child column lists your child's name. The Requests column lists the time slots you have requested. The Reason column lists the conference reason.

3. To cancel the conference request, click Cancel.

Viewing Approved/Denied Requests (for Parents and Students)

The Approved/Denied Requests tab lists the conference requests that have been approved or denied by teachers and administrators.

1. In the menu, click Request Conference.

2. Click the Approved/Denied Requests tab.

  • The Employee column lists the teacher or administrator's name.
  • The Child column lists the child's name.
  • The Approved Time column lists the time slot that was approved by the teacher or administrator.
  • The Denied Time(s) column lists time slots that were denied by the teacher or administrator.
  • The Expired Time(s) column lists the time slots that you selected, but the conference request was not responded to in time by the teacher or administrator.
  • The Meeting Reason column lists the reason for the conference.
  • The Denial/Expire Reason lists the teacher or administrator's reason for denying the conference request.
  • The Status column lists whether the conference request was approved or denied.