Grades

The Grades screen displays a student’s final grades and GPA for all applicable marking periods, exams, course information, assignments, and more. The Grades screen offers two reports: the Detailed Report and the Grades Summary; depending on the district, only one of these reports may be available.

The Grades Summary

1. Select the applicable school from the corresponding pull-down located in the header. While you can view grades for all schools at once, there may be some variations depending on the kinds of schools the student is enrolled, such as Focus Post Secondary schools like an Adult Education school or a Technical school.

Portal

2. From the left side menu, click the arrow next to the applicable student, then click Grades.

Final Grades - Course History - Abel, Emma

If you are a student, click Grades.

Portal

3. If the Grades screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades and attendance.

Grades

If the grade displays a triangle in the corner, that means the grade was entered in the teacher's gradebook.

Grades

The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.

Grades

The student's EOC (End of Course) exams and Assessment requirements display in the top right corner of the screen, and indicate which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements. Note: The fields displayed here depends on your district.

Grades

The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, course Flags, attendance information (Ex, Unx, and Tardy), and grades for applicable marking periods, such as Q1, Q2, S1, etc. and Credits earned for each course.

Grades

4. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.

Note: Only posted grades from the student's current school display.

Grades

5. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.

Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.

Grades

6. Select the Show Progress Periods check box to display progress report grades, if applicable. Click Update.

Grades

Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme.

7. Select the Show Exams check box to display exam grades. Click Update.

Grades

8. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.

Grades

9. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.

The image displayed below displays the courses before Group By Course is applied.

Grades

The image displayed below displays the courses after Group By Course is applied.

Grades

10. Click Toggle Columns to customize the columns displayed in the Grades Summary.

Grades

From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.

Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.

11. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.

Grades

12. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Grades (Assignments) for more information.

13. If the district has enabled the permission, click Print Transcripts in order to print a transcript of the grades summary.

Grades

a. Select from the Template(s) available to you from the pull-down.

b. Click Print.

Cursor

c. Clicking Print will generate a print preview screen. To print, click the Print (printer icon). To download the file, click Download (down arrow icon). When finished, click Return to Focus to return to the Grades screen.

Grades

14. If applicable, click the Course link to open the teacher's Web Page.

Grades

15. Click the Teacher names to compose an email and/or message, which opens in a Send a Message or a Send an Email pop-up window depending on your Messenger permissions and whether or not the teacher has an active email.

Grades

a. To send a message, select the teacher from the Send to: pull-down. You can select as many applicable teachers as needed.

Enter your message in the provided text box and click Send.

Click Cancel to close the pop-up window without sending a message.

Final Grades, GPA, & Class Rank

b. To send an email, enter Your Email address.

Select the teacher to whom the email is being sent from the Send to: pull-down. You can select as many applicable teachers as needed.

Enter any additional email addresses that should also receive a copy of the email in the CC text box.

Enter the message in the provided text box.

Select the Receive a personal copy check box if you want the email also sent to the email address entered as Your Email.

Click Send.

Click Cancel to close the pop-up window without sending an email.

Grades

16. Click the attendance codes to open the applicable attendance information on the Absences screen.

Grades

17. Click a grade to open more information as it pertains to the grade given on the Grades (Assignments) screen.

Grades
Printing & Viewing Grades (Assignments)

1. Select the applicable school from the corresponding pull-down located in the header. While you can view grades for all schools at once, there may be some variations depending on the kinds of schools the student is enrolled, such as Focus Post Secondary schools like an Adult Education school or a Technical school.

Portal

2. From the left side menu, click the arrow next to the applicable student, then click Grades.

Final Grades - Course History - Abel, Emma

If you are a student, click Grades.

Portal

3. If the Grades screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

4. Click Print Assignment Grades to open the Grades (Assignments) screen, which displays all assignments for current courses.

Grades

The screen displays the course name, period, section, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc. The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

Grades (Assignments)

5. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.

Grades (Assignments)

6. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.

Grades (Assignments)

7. Click View Grades Summary to return to the Grades Summary screen.

Grades (Assignments)

8. Click Print at the bottom of the screen to print the grades and assignments.

Grades (Assignments)

The print preview displays. From this screen you have several options including page numbers, Fit to page, Rotate counterclockwise, Download as a PDF (down arrow), Print (printer icon), and More actions.

Grades (Assignments)

When finished, click X to close the pop-up window.

Grades (Assignments) per Course

1. Select the applicable school from the corresponding pull-down located in the header. While you can view grades for all schools at once, there may be some variations depending on the kinds of schools the student is enrolled, such as Focus Post Secondary schools.

Portal

2. From the left side menu, click the arrow next to the applicable student, then click Grades.

Final Grades - Course History - Abel, Emma

If you are a student, click Grades.

Portal

3. From the Grades screen, while on the Grades Summary screen, click the letter and/or percent grade link.

Grades

If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.

Final Grades - Course History - Abel, Emma

You can also navigate to the Grades (Assignments) screen from the Portal page. Click any of the links in the Grade column of the student information block.

Portal

4. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.

5. Click View Grades Summary to return to the corresponding screen.

Grades (Assignments)

A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc. is displayed at the top of the screen, as well as the student's Current grade in class.

Grades (Assignments)

The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

Grades (Assignments)

If the teacher is using a default quarter gradebook, you will see assignments from the marking period selected. If the teacher is using a full year or semester gradebook, you will also see assignments from other quarters in the current semester or year.

6. Click Print at the bottom of the screen to print the grades and assignments.

Grades (Assignments)

The print preview displays. From this screen you have several options including page numbers, Fit to page, Rotate counterclockwise, Download as a PDF (down arrow), Print (printer icon), and More actions.

Grades (Assignments)

When finished, click X to close the pop-up window.

The Detailed Report

1. Select the applicable school from the corresponding pull-down located in the header. While you can view grades for all schools at once, there may be some variations depending on the kinds of schools the student is enrolled, such as Focus Post Secondary schools.

Portal

2. From the left side menu, click the arrow next to the applicable student, then click Grades.

Final Grades - Course History - Abel, Emma

If you are a student, click Grades.

Portal

3. If the Grades screen opens the Grades Summary screen, click View Detailed Report.

Grades

4. Click on any one of the tabs displayed across the top of the screen to change the data to reflect the marking period or exam period selected. The option defaults to Course History.

Final Grades - Course History - Abel, Emmatte

When a different tab is selected, it will appear in blue and move to the front of the listed periods/exams, as shown in the image.

Final Grades - All Quarters - Abe, Charlie

5. When Course History is displayed, the student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, and the student’s credit progression is displayed, such as Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year.

Final Grades - Course History - Abel, Emmatte

Depending on the marking period selected, different information will display on the screen. For example, the information explained about only shows when Course History is selected.

6. An assessment section in the upper right corner shows the EOC and Assessment requirements, and indicates which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements.

7. Beneath the student’s GPA information is the number of Grades entered for the student in Course History.

8. Click the View Grade Summary link to view the student's grade in summary form instead of detailed form. See The Grades Summary for more information.

Final Grades - Course History - Abel, Emmatte

9. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.

Final Grades - Course History - Abel, Emmatte

10. If your district has given you permission, you have the option to print transcripts from this screen. Select the kind of transcript you'd like to generate (letterhead template set up by the district) for printing from the pull-down, and then click Print.

Clicking Print will generate a print preview screen. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign). When finished, click Return to Focus to return to the Grades screen.

By default the following columns display in the Detailed Report: Year, Marking Period, Course, Course Number, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Report Card Comments, Course History, and Last Updated.

11. Click the Show Florida fields button to display additional columns such as School, Gradelevel, course flags, etc.

Final Grades - Course History - Abel, Emmatte

12. To hide the additional fields, click Hide Florida fields.

Final Grades - Course History - Abel, Emmatte

13. Click Toggle Columns to customize the columns displayed in the Detailed Report.

Final Grades - Course History - Abel, Emmatte

From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Detailed Report. For example, if you do not need to see the student's District, School, and WDIS information on this screen, clear the selected check boxes. The Detailed Report automatically updates.

For a complete list of columns, be sure Show Florida fields is selected, then you can clear the selection for any columns you do not want displayed.

Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.

14. If one or more letters has been generated, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters. Click the Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.

Final Grades - Course History - Abel, Emmatte

Clicking Grade Report generates a print preview. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign). When finished, click Return to Focus to return to the Grades screen.

Final Grades - Course History - Abel, Emmatte
Additional Features

1. You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

2. If the report contains several pages of information, Page numbers will displays along with Prev and Next buttons. Utilize these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

Final Grades - Course History - Abel, Emmatte

3. To export data to an Excel spreadsheet, click on the Excel icon in the Export section.

Grades

The export to Excel icon displays as a floppy disk icon on the Grades (Assignments) screen.

Grades (Assignments)

4. To print data, click on the Printer icon in the Export section.

Grades

5. Use the Filters feature to further breakdown data. Click on the word Filters or OFF to turn them on.

Grades

Once enabled, you can begin filtering data. To add more than one filter to a column, click on the green plus sign. To delete an added filter, click on the red minus sign. Select the gray arrow for more filtering options. For more information click on the following article: Filters.

6. To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 100 records, the Page numbers disappear because all records are displayed on one page.

Final Grades - Course History - Abel, Emmatte

7. The Grades (Assignments) screen can be made full screen by clicking the four arrow icon.