School List Setup

The School List Setup module allows users to customize specific pull-down menus in FASTER, such as the pull-downs associated with the Outgoing Transcripts tab. Districts can utilize the School List Setup module to manage the schools listed in each of the groups for organization and quick transactions, such as Commonly Used, FASTER Colleges, SPEEDE/ExPRESS, and specific districts.

School List Setup

1. From the Florida Reports menu, click to School List Setup.

The School List opens to a searchable table that contains a list of collapsable District / School locations.

2. Click the gray arrow icon in the Expand column to view all facilities associated with any given District / School.

3. Take note of the first three items listed: COMMONLY USED, FASTER COLLEGES, and SPEEDE/ExPRESS COLLEGES. Districts and/or schools can be designated as Commonly Used, FASTER Colleges, etc. by selecting the corresponding check boxes, as shown in the following steps.

4. From here, Schools can be designated as either Commonly Used or Excluded from FASTER by selecting the corresponding check boxes.

Selecting the Commonly Used check box will place the school into the COMMONLY USED group on the School List Setup screen, as shown in the image below.

a. Notice that once designated to the COMMONLY USED group, the Schools have the option to be selected as Commonly Used in this section as well. Select the Commonly Used check boxes here to create a Commonly Used category upon using the FASTER module. When adding an outgoing transcript, you have the option to select Commonly Used from the Send to: pull-down, which will pull in all selected Schools housed within the COMMONLY USED group.

This is typically used for colleges/universities; it is most frequently used by the district to make it easier on the schools.

If a District/School has been designated as a FASTER College or a SPEEDE/ExPRESS College, it will display in the corresponding group. See step 6 for information on how to designate a District/School as a FASTER COLLEGE or SPEEDE/ExPRESS COLLEGE.

5. Click Save to finalize any changes made to the School List.

6. To create a new entry, scroll to the bottom of the table until you see the black plus sign where you can begin entering data.

This function is not recommended unless something is new and not available in the update from DOE via the Update Schools from DOE button.

7. From here you can select the School Type from the pull-down: options include: Focus/FASTER School and SPEEDE/ExPRESS School.

The option selected here will determine what group the District/School falls under.

8. Districts/Categories need to be designated. Focus provides a Districts/Categories pull-down menu that contains all existing entries. However, if the necessary information cannot be found within the pull-down, you also have the option to enter information directly into the provided text boxes.

9. The remaining fields will vary depending on the type of school being added. FASTER schools require a Campus Number and a Campus Name while ExPRESS schools require an Institution Name and the corresponding SPEEDE/ExPRESS Number.

a. Select the Commonly Used check box to add the new District/School to the COMMONLY USED group, as shown in step 5 above.

b. Select the Exclude From FASTER check box to exclude the added school from being used via FASTER.

10. Click the Save button in the top-right corner to finalize the creation of a new District/School.

If not used correctly, this functionality could cause significant FASTER errors. If you have outstanding questions, please contact the Help Desk for assistance or your district's Account Executive.

11. New locations can be imported into Focus from the DOE by clicking the Update Schools from DOE button.

The following files are used in this process:

DPS.DISTRICT.G4.F25031 = PK-12

DPS.DISTRICT.GH.F70119 = Non Public Schools

FRN.DISTRICT.CAMPUS = Colleges & Universities

Utilizing the Update Schools from DOE feature requires an active connection to the DOE server.

Additional Features

If the listed data contains several pages of Districts/Schools, click the page link to jump to any page number. You also have the option to click Show All to view all results on one page.

Click the floppy disk icon to export the listed data to an Excel spreadsheet.

If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

You can sort data by clicking on the District / School header. Click once for ascending results; click twice for descending results.