The Attendance Verification screen gives teachers the ability to confirm, print, and verify (sign) attendance, which can be a great asset for auditing purposes and state reporting. In addition, the same sheets can be transformed into a roster for a substitute to easily take attendance.
1. Click the Reports menu, then click the Attendance menu.
a. In the Attendance menu, click Attendance Verification/Sub Rosters.
This navigates to the Attendance Verification / Sub Rosters screen where different options display along the top of the screen.
2. Enter the timeframe for which you need verification of attendance. Note: This can be set to a future date if wanting to use as Sub Rosters for taking attendance.
3. Select the period from the pull-down. You can select one, multiple, or all periods as needed. For Attendance Verification, select all periods for which attendance is taken. For Sub Rosters, select all periods that a substitute will be present.
4. Select the check box(es) from the following options:
Page Breaks between each section: Select the check box to include page breaks between each section for each course.
Print signature lines: Select the check box to print signature lines; this extra can be helpful if using for state reporting and/or auditing purposes.
Hide empty classes: Select the check box when a teacher has a placeholder class with no enrolled students.
Sub Rosters: Select the check box to generate and print student rosters for the substitute teacher.
Do not display Student IDs: Select the check box if you don't want student IDs included on attendance sheets or sub rosters.
Print Student Alert Icons: Select the check box to print alert icons on attendance sheets or sub rosters, such as 504 alert or Immigrant Student alert.
Date columns per course period: Enter the number of date columns that you would like to print. The column defaults to 14; overflow days generate on additional pages.
5a. Click Preview to verify the attendance sheets and/or sub rosters are correct. The information displays below the filtering criteria.
Clicking Preview displays information in the screen under the settings.
5b. Click Print to generate a print preview in order to print the Attendance Verification sheets or Sub Rosters.
Shown in the image is a Print Preview.
a. Click the Print icon to print the attendance sheet or sub roster.
b. Click the Download icon to download the file to your computer.
c. When finished reviewing and printing, click Return To Focus.
Shown in the image is a Print Preview, which includes Print signature lines and Hide empty classes selections.
In the Preview and Print Preview, the verification sheets and sub rosters display Total Present and Total Absent and the bottom of each section.
The Attendance Verification Sheets and Sub Rosters adheres to your preferred Student Name Display settings. If you customize how student names are displayed in other parts of the system, these preferences will be consistently applied to the Verification Sheets/ Sub Rosters, such as Preferences > Student Listing tab: Student Name Format.