The Attendance Calendar allows teachers to review attendance data in a calendar format based on a selected timeframe. Upon being generated, teachers can click on specific dates in order to review attendance by period and make edits, as needed.
1. Click the Reports menu, then click the Attendance menu.
a. In the Attendance menu, click Attendance Calendar.
2. Enter the applicable criteria to conduct a student search, then click Search.
See Searching for Students for more information.
3. From the list of resulting students, click the Student to view attendance data in a calendar view.
4. Select an option to adjust the Report Timeframe.
5. To use a custom date range, select Custom, and enter or select the start and end dates of the report timeframe.
6. Click Go to update the report.
At the top of the screen, the number of periods absent displays (Absent: X periods (during X days), along with Other Marks: X periods (during X days), which would include Tardy, Clinic, etc. Additionally, the Total Full Days Possible, Total Full Days Attended, Total Full Days Absent, and the Enrollment Dates are listed underneath. Note: The figures calculated are dependent on the dates selected in the Report Timeframe.
7. Click Hide to hide the Absent and Other Marks data.
8. Click Show to redisplay the Absent and Other Marks data.
9. While reviewing the Attendance Calendar, you have the option to click Summary in order to navigate to Absence Summary. You also have the option to view the Attendance Chart by clicking Chart.
10. In the Attendance Calendar, you can review the attendance codes for each day in a calendar format. While the color can help you decipher the students attendance, you always have the option to hover over each attendance code for more information. Note: The color and code displayed represents the Daily attendance code.
Each district customizes their own attendance codes, including the color. Therefore, the colors shown in the above examples may differ from district to district.
Depending on your profile permissions and school and district settings, you may or may not have the ability to edit attendance from this screen.
11. Click on a date to view and edit attendance codes. When clicked, you can review attendance recorded for each period in the student's schedule.
Click the arrows icon to sort the periods by attendance taken or by attendance not taken.
12. Click the pencil icon to edit the attendance code for the selected period. Note: The attendance code displays above the period.
13. Select the applicable attendance code from the pull-down.
13a. When finished, in order to save the selection, click Done.
13b. To close the attendance pop-up window without saving data or making changes, click the x.
