Documentation for Teachers

Perfect/Excessive Attendance

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The Perfect/Excessive Attendance report includes three Attendance Reports on one screen: Perfect Attendance Report, Excessive Absences Report, and Skip Report.

Perfect Attendance

The Perfect Attendance report identifies students with the best attendance records. This report also includes the periods tardy so that the school may consider tardies when determining perfect attendance.

1. Click the Reports menu, then click the Attendance menu.

Portal

a. In the Attendance menu, click Perfect/Excessive Absences.

Perfect/Excessive Attendance

2. The Perfect/Excessive screen defaults to the Perfect Attendance report from the corresponding tab.

Perfect/Excessive Attendance

3. Select a Threshold from the provided pull-down. To display students that have 0 absences, leave the defaulted selection. To change the data and display students that have 1-5 absences, select the corresponding number of absences.

Perfect/Excessive Attendance

The threshold represents daily absences, not period absences.

4. Select the Timeframe from the pull-down to determine the timeframe for which attendance data displays, such as School Year, specific marking periods, month to date, last 30-90 days, last 2-4 years, or a Custom timeframe where you can enter a start and end date.

Perfect/Excessive Attendance

a. Selecting Custom displays two additional text boxes where you can enter a beginning date and an end date for a Timeframe date range. You can enter a date into the provided text boxes or click the calendar icon to select a date.

Perfect/Excessive Attendance

5. Select the Ignore Excused Absences check box to exclude excused absences from the report when reviewing students' attendance.

Perfect/Excessive Attendance

6. Click Go to apply filters.

The Perfect Attendance report displays the name of the Student, the Student ID, Grade level, Days Absent, Periods Absent, and Periods Tardy.

Perfect/Excessive Attendance

7. Click the Student name link to open the student's Absence Summary, as shown in the image below.

Perfect/Excessive Attendance

Click the Search Screen tab to conduct a student search and generate the Perfect Attendance report for a specific set of student(s). See Searching for Students for more information on how to conduct a student search.

Perfect/Excessive Attendance
Excessive Absences

The Excessive Absences report identifies students with excessive attendance records. This report also includes the periods tardy so that the school may consider tardies when determining excessive absences.

1. Click the Reports menu, then click the Attendance menu.

Portal

a. In the Attendance menu, click Perfect/Excessive Absences.

Perfect/Excessive Attendance

2. Click the Excessive Absences tab.

Perfect/Excessive Attendance

3. Select a Threshold from the provided pull-down. To change the data and display students that have 1-10 daily absences, select the corresponding number of absences.

Perfect/Excessive Attendance

The threshold represents daily absences, not period absences.

4. Select the Timeframe from the pull-down to determine the timeframe for which attendance data displays, such as School Year, specific marking periods, month to date, last 30-90 days, last 2-4 years, or a Custom timeframe where you can enter a start and end date.

Perfect/Excessive Attendance

a. Selecting Custom displays two additional text boxes where you can enter a beginning date and an end date for a Timeframe date range. You can enter a date into the provided text boxes or click the calendar icon to select a date.

Perfect/Excessive Attendance

5. Select the Ignore Excused Absences check box to exclude excused absences from the report when reviewing students' absences.

Perfect/Excessive Attendance

6. Click Go to apply filters.

The Excessive Absences report displays the name of the Student, the Student ID, Grade level, number of Days Absent, and the number of Periods Tardy.

Perfect/Excessive Attendance

7. Click the Student name link to open the student's Absence Summary, as shown in the image below.

Click the Search Screen tab to conduct a student search and generate the Perfect Attendance report for a specific set of student(s). See Searching for Students for more information on how to conduct a student search.

Perfect/Excessive Attendance
Skip Report

The Skip Report identifies students who were marked absent in at least 1 period and present in another period on the same day.

1. Click the Reports menu, then click the Attendance menu.

Portal

a. In the Attendance menu, click Perfect/Excessive Absences.

Perfect/Excessive Attendance

2. Click the Skip Report tab.

Perfect/Excessive Attendance

The Skip Report does not utilize the Threshold pull-down like the Perfect Attendance and the Excessive Absences report.

3. Select the Timeframe from the pull-down to determine the timeframe for which attendance data displays, such as School Year, specific marking periods, month to date, last 30-90 days, last 2-4 years, or a Custom timeframe where you can enter a start and end date.

Perfect/Excessive Attendance

a. Selecting Custom displays two additional text boxes where you can enter a beginning date and an end date for a Timeframe date range. You can enter a date into the provided text boxes or click the calendar icon to select a date.

Perfect/Excessive Attendance

4. Select the Ignore Excused Absences check box to exclude excused absences from the report when reviewing students' absences.

Perfect/Excessive Attendance

5. Click Go to apply filters.

Perfect/Excessive Attendance

The Skip Report displays the name of the Student, the Student ID, Grade level, Days Absent, and Skipped Days.

Perfect/Excessive Attendance

6. Click the Student name link to open the student's Absence Summary, as shown in the image below.

Click the Search Screen tab to conduct a student search and generate the Perfect Attendance report for a specific set of student(s). See Searching for Students for more information on how to conduct a student search.

Perfect/Excessive Attendance
Additional Features

Click the floppy disk icon to export the students and attendance data to an Excel spreadsheet.

Perfect/Excessive Attendance

Click Filters feature to further breakdown data.

Perfect/Excessive Attendance

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

For more information, see Filters.

If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.

Perfect/Excessive Attendance

To make the report full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

Perfect/Excessive Attendance

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

Perfect/Excessive Attendance
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