Documentation for TeachersSIS Teacher Help AttendanceAttendance Verification / Sub Rosters

Attendance Verification / Sub Rosters

The Attendance Verification feature gives teachers the ability to confirm, print, and verify (sign) attendance, which can be a great asset for auditing purposes and state reporting. In addition, the same sheets can be transformed into a roster for a substitute to easily take attendance.

Generating & Printing Attendance Verification / Sub Rosters

1. From the Attendance menu, click Attendance Verification / Sub Rosters.

This navigates to the Attendance Verification / Sub Rosters screen where different options display along the top of the screen.

2. Enter the timeframe for which you need verification of attendance. Note: This can be set to a future date if wanting to use as Sub Rosters for taking attendance.

Attendance Verification / Sub Rosters

3. Then select the period from the pull-down. You can select one, multiple, or all periods as needed. For Attendance Verification, select all periods for which attendance is taken. For Sub Rosters, select all periods that a substitute will be present.

Attendance Verification / Sub Rosters

Use the Check all visible and Clear selected links for quick selections.

4. Select the check box(es) from the following options:

You can include Page Breaks between each section for each course.

You can Print signature lines; this extra can be helpful if using for state reporting and/or auditing purposes.

Hide empty classes (i.e. classes without any assigned students): This option is useful when a teacher has a placeholder class with no enrolled students.

Select Sub Rosters to generate and print student rosters for the substitute teacher.

Select Do not display Student IDs if you don't want student IDs included on attendance sheets or sub rosters.

Select Print Student Alert Icons to print alert icons on attendance sheets or sub rosters, such as 504 alert or Immigrant Student alert.

5. When all selections have been made, click the Print and Preview buttons to verify and print attendance sheets and/or sub rosters. It is recommended that you preview the attendance sheets before printing to be sure they are accurate.

Clicking Preview displays information in the screen under the settings.

Shown in the image is a Print Preview, which includes Page Breaks between each section, Sub Rosters, and Print Student Alert Icons selections.

a. Click the Download icon to download the file to your computer. Click the Print icon to print the attendance sheet or sub roster.

b. When finished reviewing and printing, click Return To Focus.

Shown in the image is a Print Preview, which includes Print signature lines and Hide empty classes selections.

a. Click the Download icon to download the file to your computer. Click the Print icon to print the attendance sheet or sub roster.

b. When finished reviewing and printing, click Return To Focus.

In the Preview and Print Preview, the verification sheets and sub rosters display Total Present and Total Absent and the bottom of each section.