Student Schedule

K-12

The Student Schedule screen is used to view the student schedule, which can be customized to include state fields (as needed), as well as export or print the schedule.

Viewing the Student Schedule

The student's schedule can be viewed in a course list or weekly planner format. The Student Schedule screen allows you to view inactive courses and customize displayed columns.

1. In the Students menu, click Student Schedule.

2. In the Search Screen, enter search criteria to locate the student and click Search. For more information on conducting a student search, see Searching for Students.

3. In the search results, click the student's name.

The student schedule is displayed in the Course List format and excludes inactive courses by default.

4. To include inactive courses (dropped courses) on the schedule, select the Include Inactive Courses check box.

5. To view or hide the state reporting fields on the student schedule, select or clear the selected Show (State) Fields check box.

6. To view or hide the vocational/WDIS fields on the student schedule, select or clear the selected Show Vocational/WDIS Fields check box.

7. To customize the columns that display on the student schedule, click Customize Columns.

8. In the Customize Columns pop-up window, click a column name to remove a column from view.  

The column name will be crossed out to indicate that it removed. Note: The column will remain hidden until added back to the screen via Customize Columns.

9. Click Save when finished.

10. Click Weekly Planner to view the schedule in a weekly planner format.

Exporting or Printing a Student Schedule

The student's schedule can be exported to Excel, or a PDF of the schedule can be saved to your computer or printed. You can select a district or school letterhead template to use for the PDF, if desired.

1. To export the schedule to Excel, click the Export icon above the schedule.

2. Follow your computer's prompts to open or save the file.

3. To print the schedule, click Print at the bottom of the screen.

The the selected Show (State) Fields and Show Vocational/WDIS Fields check boxes before printing the schedule.

Click the down arrow next to Print to select a letterhead template or to print using small font.

A PDF preview of the schedule is generated in a pop-up window, which can be saved to your computer or printed. Close the window when finished.

Postsecondary
Setting the Search Criteria for the Student Schedule

1. To add courses to a student's schedule, from the Scheduling menu, select Student Schedule.

2. The Search Screen module is displayed. If searching for specific students by name or student number, you can simply type the information directly into the Student text box.

3. For a more advanced search and the ability to define a specific subset of students, click the More Search Options link. In the example shown, Grade 31 has been selected; therefore, schedules will be pulled only for students in grade 31.

4. In conducting your student search, you also have the option to Search All Schools; otherwise, student schedules will only pull from the selected school via the school pull-down located in the header.

5. The last option is to Include Inactive Students. Selecting to Include Inactive Students will display two other options as well: Include Previous Years Inactive Students and Use Most Recent Enrollment.

6. When the Student Search and/or More Search Options has been defined, click Search to go on to the next page. If needed, you can Reset to clear everything on the page and start over.

For more information about how to conduct a student search, see the article titled, Searching for Students.

7. Based on your search on the previous screen, you will have a list of students displayed via the Simple List, as displayed in the image below.

Notice that you can return to the Search Screen by clicking on the tab. In doing so, you will lose all data entered originally.

8. You can also view the listed students in a Customized List by clicking on the tab. This will display the same list of students with your customized information.

a. The information/columns displays in the Customized List is set up via My Information > Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Student Schedule screen.

9. If the More Search Options feature was used in conducting a Student Search on the previous screen, the selection of data entered there will be displayed directly under the Search Screen tab. In the example shown, Grade: 31 was selected.

10. To access a student's schedule, click the student's name found in the Student column. Clicking the Student link will open the student's schedule record.

Viewing Postsecondary Student Schedules

1. The Student Schedule screen will open to the Schedule tab of the student's record. You can click any of the listed tabs to navigate to the student's information, such as Demographic information, Enrollment information, Grades, Gradebook, etc.

2. To Include Inactive Courses in the student's schedule, select the corresponding check box. Selecting this check box will display all inactive courses along with all active courses. If the Dropped field has been completed, the course is inactive.

If a dropped date has been populated and that date has passed, the course is inactive. For districts/schools that pre-populate the dropped date, the course maybe display as "completed," but the course is still active.

3. Click Print Schedule to print the student's schedule in a pre-designed template (set up by the district). The print preview will display in a new tab or window. Close the tab/window when finished.

a. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

4. By default, the student schedule will display in a Course List format. However, you have the option to view the student's schedule in a Weekly Planner format by clicking the corresponding link.

5. To view or hide the state reporting fields on the student schedule, select or clear the Show (State) Fields check box.

6. To view or hide the vocational/WDIS fields on the student schedule, select or clear the Show Vocational/WDIS Fields check box. For more information about each of the Vocational/WDIS Fields, see the section titled, How Postsecondary Student Schedules are Configured.

7. To customize the columns that display on the student schedule, click Customize Columns.

a. Clicking Customize Columns will display a pop-up screen with all possible columns. To remove specific columns from the student schedule, click the column title until it is struck out. In the example pop-up shown, some of the columns are struck out while other are not. To make a column reappear, click the column title again and remove the strike.

b. Click the Save button to apply changes made to the columns. Click the Cancel button to close the pop-up and return to the student schedule without any changes taking place.

How Postsecondary Student Schedules are Configured

1. Select the check box to Include Inactive Courses to display all of the students schedule records.

2. Select the Show Vocational/WDIS Fields check box in the upper right corner to display the records maintained for WDIS Surveys, such as Daily Hours and Voc. C Points Mod Date.

a. The following columns will be added: Course Number, Section, Schedule Withdrawal Code, CTE Dual Enrollment Course Location, Funding End Date, Total Clock Hours Earned Toward Award, Voc./Adult Gen. Program Code, Daily Hours, Total Hours, WDIS Survey W Days, WDIS Survey W Total Hours, WDIS Survey W Attended Hours, WDIS Survey W Attended Hours Override, WDIS Survey S Days, WDIS Survey S Total Hours, WDIS Survey S Attended Hours, WDIS Survey S Attended Hours Override, WDIS Survey F Days, WDIS Survey F Total Hours, WDIS Survey F Attended Hours, WDIS Survey F Attended Hours Override, Completion Point Code 1, Completion Point Code 1 Date, Completion Point Code 2, Completion Point Code 2 Date, Completion Point Code 3, Completion Point Code 3 Date, Completion Point Code 4, Completion Point Code 4 Date, Modified Completion Point Code, Voc. C Points Mod Date, Post Test, Adult Fee Status (First), Adult Fee Status (Second), Basic Skills Exam, Cost Reporting Code, Financial Assistance 1-5, Post Secondary Course Status, Adult Ed Functioning Level, Init, Adult Ed Functioning Level, Final, Residency for Tuition Purposes, Voc Gen Ed, Disability, Full Program Completer, Career and Technical Education Date of Program Completion, Enrollment, Not State Funded, Exempt from Total Clock Hours, WDIS Prior Year, and School Year - Course Taken.

3. The following fields can also be found on the section set up of the Courses & Sections screen (set up by the district):

Meeting Days: Indicates the days of the week the student attends the section on a regular weekly basis.

Enrolled and Dropped (WDIS: Date of Entry and Date of Exit (for program, course, and section)): The enrolled date represents the first day of enrollment and the dropped date represents the last day of enrollment for the student in the section.

Dual Enrollment Indicator: Note that this field will display only if the Show Florida Fields check box in the upper right of the student schedule screen is selected.

Estimated Course Completion Date: This field will populate a course end date based upon the total hours for the course and the students enrollment date.

Billed: The Billed filed will display the term in which the student was invoiced for the course. Note: If the section was not billed from the schedule record, this field will remain blank.

Attended Hours: The Attended Hours field will display the total number of hours the student has attended for the course to date. This is based upon the attendance that the teacher enters into the system.

Schedule Withdrawal Code: This code set in this field indicates the reason a student was withdrawn form a section, whether it was that the student progressed to a new section, or whether he/she dropped the course, etc.

Total Clock Hours Earned Toward Award: This is a calculated field. See the section, Total Clock Hours Earned Toward Award for more information regarding total clock hours.

Daily Hours: Indicates the scheduled hours in the section for the student each class meeting. For teachers, this value will default for the student on the attendance screen. The Daily Hours will be used in the calculations for the Total Hours.

Total Hours: Represents total membership hours. It is a calculated by multiplying the Daily Hours by the number of days the class has met during the timeframe defined by the Enroll and Drop dates.

WDIS Survey Days and WDIS Survey Total Hours: These fields indicate the number of days the class met and the total hours reported for the student during each survey period.

Voc. C Points and Dates 1-6: Indicates OCPs or LCPs earned by the student in the class and the date earned.

Post Test: Indicates the status assigned to the specific examination taken by the student.

Industry Certification ID: An independent third-party's DOE code, Certification Title, and Issuing Organization/Provide from the Industry Certification Descriptions by FLDOE.

Outcome and Date: The students Industry Certification status, awarded by the party listed in the adjacent Industry Certification Identifier column, and the date that certification was awarded.

Adult Fee Status: Indicates the status of student fees with codes that are defined and reported to DOE.

Basic Skills Exam: Indicates a students basic skills status, including exemption.

Cost Reporting Code: The WDIS-defined code for postsecondary instruction, provided to the adult student for the term.

Financial Assistance 1-5: Indicated whether the student received any of the following forms of need-based financial assistance for the instruction and term being reported.

Post Secondary Course Status: When the value is S or W, the Total Clock Hours Earned Toward Award will be calculated for the schedule record.

Adult Ed Functioning Level, Init and Adult Ed Functioning Level, Final: Indicates a students initial functioning level, based on their first TABE or CASAS score, and the final reflects their current functioning level, based on the progress calculated from additional TABE or CASAS scores.

Residency for Tuition Purposes: Indicates the students residency status, which relates to whether the student will be billed for resident or non-resident tuition and fees.

Voc. Gen Ed, Disability: Information entered here is reported to the state if a student is receiving accommodations.

Full Program Completer: This field is displays the certificate or diploma earned for students who have completed a program.

Career and Technical Education Date of Program Completion: Shows the date on which the student officially completed his/her CTE program.

Enrollment, Not State Funded: Indicates whether a course is to be state funded. Mostly used for courses offered at correctional facilities.

Exempt from Total Clock Hours: Indicates whether the schedule record for the student is exempt from calculating total clock hours.

Funding End Date: Populate this field to specify the date at which the funding for that individual course will end. The Total Hours will continue to accumulate on the schedule record through this date and will be sent in state reporting submissions.

Total Clock Hours Earned Toward Award

1. For CTE student schedule records (indicated by a Cost Reporting Code in the 300s), the Total Clock Hours Earned Towards Award is calculated when the Post Secondary Course Status is set to S - Satisfactory or Passing or when the WDIS OCP hours defined on the course is awarded to the student.

2. If the Exempt from Total Clock Hours field is set to Exempt, the clock hours will not be calculated.

3. For Program Total Clock Hours, all records identified by the same program number will be added together.

4. In the example below, the student only had 282 Total Hours. Since the WDIS OCP Hours for the course was greater (300 hours), the total clock hours was calculated to be 300 hours.

5. If additional hours need to be added for a student's schedule, use the WDIS Additional Hours Entry logging field, which can be accessed via Student Info. The tab may vary from district to district.

a. Enter the Vocational Program Number and the number of Additional Hours, then click Save. Note: This is only applicable to users with edit permissions.

b. In the example below, the 1050 hours is the total clock hours based on the two completed courses and the additional 150 hours from the WDIS Additional Hours Entry field.

Scheduling Students

If the district has enabled the profile permission for teachers to view and edit the Student Schedule via Users > Profiles > Permission Type: Menu > Role: Teacher > Profiles: Teacher, you will have the ability to schedule students into your courses.

1. To schedule the selected student into a new section, scroll to the bottom of the screen to the Search for a section to add section.

2. To add a section, start by searching for the course. You can search by program when you make a selection from the Program pull-down.

3. You can also search by Course Number by entering the number in the provided text box.

4. To search by Course Title, enter the title in the provided text box.

5. To search for a course by Section ID, enter the ID in the provided text box.

6. To search for a course by Period, select the period from the pull-down.

7. The Teacher pull-down automatically populates with your name. No other teachers can be selected from the pull-down.

8. To search for a course by Term, select the term from the pull-down.

9. When all course search criteria has been entered or selected, click the Search button.

10. Your search will display all applicable sections listed by Course, Course Number, Start/End Time, Period, Teacher, Section ID, Room, Term, Days, Credits, and Seats: Available / Total.

11. To schedule the student into a listed section, click + (black plus sign).

12. Once added, the section displays in the student's schedule. Select the Delete check box and click Save to remove the section.

Select the Delete check box in the header to select all applicable sections for deletion.

Additional Features

1. Above the listed courses you will see a floppy disk icon; click the icon to export the information to an Excel spreadsheet.

2. You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

3. If looking for specific information housed within the resulting student data, type the information in the Search text box provided and press Enter.

4. To make the list full screen, click on the expansion icon (four arrows), which can be found on several screens. Once in full screen mode, click the icon again to exit full screen.

5. When viewing a student's schedule, you have the ability to search for another student using the Search text box. Type the student's name or part of the student's name and press Enter. A list of students will display based on your search. Select the correct student to open his/her student schedule.

6. When viewing a student's schedule, you have the ability to navigate to the previous or the next student in the original resulting list of students. Click on the blue arrows displayed in the upper right corner of the screen to move to the previous student and the next student in the list.

a. If only one arrow is displayed thats means that you are either at the beginning or the end of the list. In the example, shown there is only the right arrow because the student selected is at the beginning of the list.