Course History
The Course History screen displays the Grade Summary and the Detailed Report, which both includes the student's grades, GPA (if applicable), teachers, credits, etc. in a selected marking period and/or school year. The columns in this report can be filtered for specific information.
1. Click the Students menu, then click Course History.
This navigates to the Course History screen, where a Student Search module displays in addition to More Search Options.
2. Enter the applicable search criteria, and click Search.
For details on how to search for students, see Searching for Students.
To pull data for all students, leave the Student Search text box empty.
1. Clicking Search on the last screen navigates to a new Course History screen where you can view grades, GPAs, and more for the selected students defined in the Student Search module. When multiple students are pulled into the Course History report, the cumulative and weighted GPAs and credit information of every student will display on the screen, if applicable.
2. At the top of the screen are submenu options to view this breakdown by a selected marking period, such as Semester 1, or by full Course History. Course History is selected by default.
3. Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.
4. Click on any student’s name to navigate to the Grades section of the student record for more details.
5. Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.
6. To close out of the selected student and return to the main Course History screen, click the red X next to the open student’s name in the header.
Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of students based on your previous search, click the Back to Search Results icon next to the student name.
1. Click on any student’s name to navigate to the Grades section of the student record for more details.
2. The Grades section of the student record includes many features to track student performance, review course history, and complete multiple tasks from the same screen.
3. From this particular screen, since it is a part of the Student Info module, you have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.
4. Just beneath the Student Info tabs, are additional tabs used to identify specific semesters, or progress/marking periods, etc. Click on any one of these tabs to change the data to reflect the marking period selected. The option defaults to Course History.
When a new one is selected, it will move to the front of the listed periods/exams, as shown in the image.
5. When Course History is displayed, the student’s Cumulative GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed or Cumulative GPA, Cumulative Weighted GPA, and Weighted Local GPA depending on district settings. Note: The information displayed here is dependent upon district settings via Setup > System Preferences.
6. A program section in the upper right corner displays program and credit hour requirements, such as Program Code, Program Title, Earned CPC or OCP, Enrolled Hours, Attended Hours, Required Hours, Percentage Completed, and Basic Skills Exam status.
7. Click View Grades Summary to view the student's grade in a summary format. See The Grades Summary for more information.
8. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.
9. By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Report Card Comments, Conduct, Course History, Locked, Last Updated, Start Date, and End Date.
10. Click the Show [State] fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc. that pertain to the applicable state. In the example displayed, Show Florida fields is applicable.
To hide the additional fields, click the Hide [State] fields button. In the example shown, Hide Florida fields is applicable.
11. If one or more letters has been attached to the course history tab from the Print Letters & Send Email screen, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters. Click The Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.
You can print a Grade Report for the course history for inactive students/students without an enrollment record regardless of the year selected from the school year pull-down.
1. If the Grades screen opens the Detailed Report, click View Grades Summary.
The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades and attendance.
The student’s Cumulative GPA, Cumulative Weighted GPA, Extra Curricular GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen. The information displayed here is dependent on district settings set via Setup > System Preferences.
The student's EOC (End of Course) exams and Assessment requirements display in the top right corner of the screen, and indicate which requirements the student has met.
The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, Attended Hours, grades for applicable marking periods such as Q3, S2, FY, etc., and Credits.
2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.
Note: Only posted grades from the student's current school display.
3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.
Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.
4. Select the Show Exams check box to display exams taken per applicable marking periods, such as Semester 1 Exam. Click Update.
Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme via Setup > Grade Posting Averaging.
5. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.
6. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.
The image displayed below displays the courses after Group By Course is applied.
7. Click Toggle Columns to customize the columns displayed in the Grades Summary.
From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.
Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.
8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.
9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Course History (Assignments) for more information.
10. If applicable, click the Course link to open the teacher's Web Page.
11. Click the Teacher name to send the teacher a message from the Communication screen.
Click the message bubble icon to message all current teachers at once. Clicking the icon navigates to the Communication screen where all teachers listed are selected from the recipients pull-down.
12. Click the Attended Hours to open the applicable attendance information on the Absence Summary screen.
13. Click a grade to open more information as it pertains to the grade given on the Course History (Assignments) screen.
1. If the Couse History screen opens the Detailed Report, click View Grades Summary.
2. Click Print Assignment Grades to open the Course History (Assignments) screen, which displays all assignments for current courses.
The screen displays the course name, period/time, class days, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc., if applicable The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.
3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.
4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.
5. Click View Grades Summary to return to the Grades Summary screen.
6. Click Print.
Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.
When finished, click X to close the pop-up window.
1. From the Course History screen, while on the Grades Summary screen, click the letter and/or percent grade link.
If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.
2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.
3. Click View Grades Summary to return to the corresponding screen.
The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.
Click the floppy disk icon on select screens to export the listed data to an Excel spreadsheet.
You can also export data to an Excel spreadsheet by clicking the Excel icon in the Export section.
To print data, click on the Printer icon in the Export section.
You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.
If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.
If the chart contains several pages of information, Page numbers will displays along with Prev and Next buttons. Utilize these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.
To export data to an Excel spreadsheet, click on the Excel icon in the Export section.
To print data, click on the Printer icon in the Export section.
Click Filters to further breakdown data.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for more filtering options.
For more information, see Filters.
To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 50 records, the Page numbers disappear because all records are displayed on one page.
