Course History

The Course History screen displays the Grade Summary and the Detailed Report, which both includes the student's grades, GPA, grades, etc. in a selected marking period and/or school year. The columns in this report can be filtered for specific information.

Setting the Search Criteria and Data for Course History

1. From the Students menu, select Course History.

Course History (Assignments)

2. This navigates to the Course History screen, where a Student Search module will display in addition to the More Search Options link.

For details on how to search for students and utilize the Student Search module, see the article titled, Searching for Students.

3. If searching for specific students by name or student number, you can simply type the information directly into the Student text box.

To pull data for all students, leave the Student Search text box empty.

4. For a more advanced search and the ability to define a specific subset of students, click the More Search Options link. In the example shown, Grade 31 has been selected; therefore, data will be pulled for students in garde 31.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

Use the Check all visible and Clear selected links for quick selections. In the example shown, data will be pulled for students in all the selected courses.

5. If student groups have been set up (Students > Student Groups), you can select to generate course history for a specific group of students using the Student Group pull-down.

6. Select the Search All Sections check box to search for students in all section sof the selected course.

7. Select the Search the Entire School check box to search for students in the entire school, not just students in a course or section.

8. Select the Include Inactive Students check box to include inactive and active students in your search.

9. When the Student Search and/or More Search Options has been defined, click Search to go on to the next page. If needed, you can Reset to clear everything on the page and start over.

The Course History Report

1. Clicking Search on the last screen will navigate to a new Course History screen where you can view grades, GPAs, and more for the selected students defined in the Student Search module. When multiple students are pulled into the Course History report, the cumulative and weighted GPAs and credit information of every student will display on the screen.

2. At the top of the screen are submenu options to view this breakdown by a selected marking period, such as Semester 1, or by full Course History. Course History is selected by default.

3. Based on your search on the previous screen, you will have a list of students displayed via the Simple List.

4. You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.

The information/columns displays in the Customized List is set up via My Information > Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Course History screen.

5. If the More Search Options feature was used in conducting a Student Search on the previous screen, the selection of data entered there will be displayed directly under the Search Screen tab. In the example shown, Grade 31 was selected. Also listed is the number of students as a result of your search.

Notice that you can also return to the Search Screen by clicking on the tab. In doing so, you will lose all data and sections entered originally.

6. The report displays for course history data; however, you can click any of the listed marking periods along the top.

Course History

7. Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

Course History

8. Click on any student’s name to navigate to the Grades section of the student record for more details.

9. Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.

10. To close out of the selected student and return to the main Course History screen, click the red X next to the open student’s name in the header.

Course History

Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of student based on your previous search, click the Back to Student List link at the bottom of the screen.

The Detailed Report

1. Click on any student’s name to navigate to the Grades section of the student record for more details.

2. The Grades section of the student record includes many features to track student performance, review course history, and complete multiple tasks from the same screen.

3. From this particular screen, since it is a part of the Student Info module, you have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.

4. Just beneath the Student Info tabs, are additional tabs used to identify specific semesters, or progress/marking periods, etc. Click on any one of these tabs to change the data to reflect the marking period selected. The option defaults to Course History.

When a new one is selected, it will move to the front of the listed periods/exams, as shown in the image.

5. When Course History is displayed, the student’s Cumulative GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed or Cumulative GPA, Cumulative Weighted GPA, and Weighted Local GPA depending on district settings.

Depending on the marking period selected, different information will display on the screen. For example, the information explained about only shows when Course History is selected.

6. A program section in the upper right corner displays program and credit hour requirements, such as Program Code, Program Title, Earned CPC, Enrolled Hours, Attended Hours, Required Hours, Percentage Completed, and Basic Skills Exam status.

7. Beneath the student’s GPA information is the number of Grades entered for the student in Course History.

8. Click View Grades Summary to view the student's grade in a summary format. See The Grades Summary for more information.

Final Grades - Course History - Abel, Emmatte

9. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.

10. By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Internal Notes, Course History, Start Date, and End Date.

11. Click the Show Florida fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc.

Final Grades - Course History - Abel, Emmatte

To hide the additional fields, click the Hide Florida fields button.

Final Grades - Course History - Abel, Emmatte

12. If one or more letters has been attached to the course history tab from the Print Letters & Send Email screen, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters. Click The Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.

You can print a Grade Report for the course history for inactive students/students without an enrollment record regardless of the year selected from the school year pull-down.

The Grades Summary

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades and attendance.

The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.

Grades

The student's EOC (End of Course) exams and Assessment requirements display in the top right corner of the screen, and indicate which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements.

Grades

The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, course Flags, attendance information (Ex, Unx, and Tardy), and grades for applicable marking periods, such as Q1, Q2, S1, etc. and Credits earned for each course.

2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.

Note: Only posted grades from the student's current school display.

3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.

Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.

4. Select the Show Progress Periods check box to display progress report grades, if applicable. Click Update.

Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme via Setup > Grade Posting Averaging.

5. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.

6. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.

The image displayed below displays the courses before Group By Course is applied.

The image displayed below displays the courses after Group By Course is applied.

Grades

7. Click Toggle Columns to customize the columns displayed in the Grades Summary.

Grades

From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.

Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.

8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.

Grades

9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Course History (Assignments) for more information.

10. If applicable, click the Course link to open the teacher's Web Page.

Grades

11. Click the Teacher names to open a new Messenger chat and send a message to the select teacher.

12. Click the attendance codes to open the applicable attendance information on the Absence Summary screen.

13. Click a grade to open more information as it pertains to the grade given on the Course History (Assignments) screen.

Printing & Viewing Course History (Assignments)

1. If the Couse History screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

2. Click Print Assignment Grades to open the Course History (Assignments) screen, which displays all assignments for current courses.

Grades

The screen displays the course name, period, section, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc. The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.

Course History (Assignments)

4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.

5. Click View Grades Summary to return to the Grades Summary screen.

6. Click Print at the bottom of the screen to print the grades and assignments.

Grades (Assignments)

Click the Print arrow for additional options, such as Print Preview.

Course History (Assignments)

The print preview displays. rom this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Bookmarks, Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

When finished, click X to close the pop-up window.

Course History (Assignments) per Course

1. From the Course History screen, while on the Grades Summary screen, click the letter and/or percent grade link.

Course History

If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.

Final Grades - Course History - Abel, Emma

2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.

Course History (Assignments)

3. Click View Grades Summary to return to the corresponding screen.

Course History (Assignments)

A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc. is displayed at the top of the screen, as well as the student's Current grade in class.

Grades (Assignments)

The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

4. Click Print at the bottom of the screen to print the grades and assignments.

Grades (Assignments)

Click the Print arrow for additional options, such as Print Preview.

Course History (Assignments)

The print preview displays. rom this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Bookmarks, Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

When finished, click X to close the pop-up window.

Additional Features

1. Click the floppy disk icon on select screens to export the listed data to an Excel spreadsheet.

Final Grades, GPA, & Class Rank (Assignments)

You can also export data to an Excel spreadsheet by clicking the Excel icon in the Export section.

Final Grades - Course History - Abel, Emmatte

2. To print data, click on the Printer icon in the Export section.

Final Grades - Course History - Abel, Emmatte

3. You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with Y.

4. To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

5. If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

6. If the Detailed Report contains several pages of information, Page numbers will display along with Prev and Next buttons. Click these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

Final Grades - Course History - Abel, Emmatte

7. Click Filters to further breakdown data.

Final Grades, GPA, & Class Rank

Once enabled, you can begin filtering data. To add more than one filter to a column, click on the green plus sign. To delete an added filter, click on the red minus sign. Select the gray arrow for more filtering options. For more information click on the following article: Filters.

8. The Toggle Columns features allows you to pick and choose which columns you want displayed on the Final Grades, GPA, & Class Rank screen. For a complete list of columns, be sure Show Florida fields is selected, then you can clear the selected check box to hide columns you don't want displayed in the report.

9. To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 100 records, the Page numbers disappear because all records are displayed on one page.

Final Grades - Course History - Abel, Emmatte

10. If looking at an individual student's Grades, you have the ability to navigate to the previous or the next student in the original resulting list of students. Click on the blue arrows displayed in the upper right corner of the screen to move to the previous student and the next student in the list.

Final Grades - Course History - Adler, Alexandria

If only one arrow is displayed thats means that you are either at the beginning or the end of the list. In the example, shown there is only the right arrow because the student selected is at the beginning of the list.

Final Grades - Course History - Abel, Emmatte