Course History

The Course History screen displays the Grade Summary and the Detailed Report, which both includes the student's grades, GPA (if applicable), teachers, credits, etc. in a selected marking period and/or school year. The columns in this report can be filtered for specific information.

Student Search

1. From the Students menu, click Course History.

Course History (Assignments)

This navigates to the Course History screen, where a Student Search module will display in addition to the More Search Options link.

For details on how to search for students, see Searching for Students.

2. If searching for specific students by name or student number, type the information into the Student text box.

To pull data for all students, leave the Student Search text box empty.

3. For a more advanced search and the ability to define a specific subset of students, click More Search Options. In the example shown, Grade 31 has been selected; therefore, data will be pulled for students in garde 31.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

Use the Check all visible and Clear selected links for quick selections. In the example shown, data will be pulled for students in all the selected courses.

4. If student groups have been set up by the district (Students > Student Groups), you can select to generate course history for a specific group of students using the Student Group pull-down.

5. Select the Search All Sections check box to search for students in all section sof the selected course.

6. Select the Search the Entire School check box to search for students in the entire school, not just students in a course or section.

7. Select the Include Inactive Students check box to include inactive and active students in your search.

8. When the Student Search and/or More Search Options has been defined, click Search. If needed, click Reset to clear everything on the page and start over.

The Course History Report

1. Clicking Search on the last screen navigates to a new Course History screen where you can view grades, GPAs, and more for the selected students defined in the Student Search module. When multiple students are pulled into the Course History report, the cumulative and weighted GPAs and credit information of every student will display on the screen, if applicable.

2. At the top of the screen are submenu options to view this breakdown by a selected marking period, such as Semester 1, or by full Course History. Course History is selected by default.

3. Based on your search on the previous screen, you will have a list of students displayed via the Simple List. You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.

The information/columns displays in the Customized List is set up via My Information > Preferences > Columns in Student Lists. This screen is also accessible by clicking the Customize Student List tab on the Course History screen.

4. Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

Course History

5. Click on any student’s name to navigate to the Grades section of the student record for more details.

Course History

6. Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.

7. To close out of the selected student and return to the main Course History screen, click the red X next to the open student’s name in the header.

Course History

Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of student based on your previous search, click the Back to Student List link at the bottom of the screen.

The Detailed Report

1. Click on any student’s name to navigate to the Grades section of the student record for more details.

2. The Grades section of the student record includes many features to track student performance, review course history, and complete multiple tasks from the same screen.

3. From this particular screen, since it is a part of the Student Info module, you have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.

Final Grades - Course History - Al Kaisi, Mohammad

4. Just beneath the Student Info tabs, are additional tabs used to identify specific semesters, or progress/marking periods, etc. Click on any one of these tabs to change the data to reflect the marking period selected. The option defaults to Course History.

When a new one is selected, it will move to the front of the listed periods/exams, as shown in the image.

5. When Course History is displayed, the student’s Cumulative GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed or Cumulative GPA, Cumulative Weighted GPA, and Weighted Local GPA depending on district settings. Note: The information displayed here is dependent upon district settings via Setup > System Preferences.

6. A program section in the upper right corner displays program and credit hour requirements, such as Program Code, Program Title, Earned CPC or OCP, Enrolled Hours, Attended Hours, Required Hours, Percentage Completed, and Basic Skills Exam status.

7. Click View Grades Summary to view the student's grade in a summary format. See The Grades Summary for more information.

8. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.

9. By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Report Card Comments, Conduct, Course History, Locked, Last Updated, Start Date, and End Date.

10. Click the Show [State] fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc. that pertain to the applicable state. In the example displayed, Show Florida fields is applicable.

Final Grades - Course History - Abel, Emmatte

To hide the additional fields, click the Hide [State] fields button. In the example shown, Hide Florida fields is applicable.

Final Grades - Course History - Al Kaisi, Mohammad

11. If one or more letters has been attached to the course history tab from the Print Letters & Send Email screen, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters. Click The Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.

You can print a Grade Report for the course history for inactive students/students without an enrollment record regardless of the year selected from the school year pull-down.

The Grades Summary

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades and attendance.

The student’s Cumulative GPA, Cumulative Weighted GPA, Extra Curricular GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen. The information displayed here is dependent on district settings set via Setup > System Preferences.

Grades

The student's EOC (End of Course) exams and Assessment requirements display in the top right corner of the screen, and indicate which requirements the student has met.

Grades

The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, Attended Hours, grades for applicable marking periods such as Q3, S2, FY, etc., and Credits.

2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.

Note: Only posted grades from the student's current school display.

3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.

Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.

4. Select the Show Exams check box to display exams taken per applicable marking periods, such as Semester 1 Exam. Click Update.

Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme via Setup  > Grade Posting Averaging.

5. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.

6. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.

The image displayed below displays the courses after Group By Course is applied.

7. Click Toggle Columns to customize the columns displayed in the Grades Summary.

Grades

From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.

Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.

8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.

9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Course History (Assignments) for more information.

10. If applicable, click the Course link to open the teacher's Web Page.

Grades

11. Click the Teacher names to compose an email and/or message, which opens in a Send a Message or a Send an Email pop-up window depending on your Messenger permissions and whether or not the teacher has an email entered in User Info.

Final Grades, GPA, & Class Rank

To send a message follow these steps:

a. Select the teacher from the Send to: pull-down. You can select as many applicable teachers as needed.

b. Enter your message in the provided text box and click Send.

c. Click Cancel to close the pop-up window without sending a message.

Final Grades, GPA, & Class Rank

To send an email follow these steps:

a. Enter Your Email address.

b. Select the teacher to whom the email is being sent from the Send to: pull-down. You can select as many applicable teachers as needed.

c. Enter any additional email addresses that should also receive a copy of the email in the CC text box.

d. Enter the message in the provided text box.

e. Select the Receive a personal copy check box if you want the email also sent to the email address entered as Your Email.

f. Click Send.

g. Click Cancel to close the pop-up window without sending an email.

Final Grades, GPA, & Class Rank

12. Click the Attended Hours to open the applicable attendance information on the Absence Summary screen.

13. Click a grade to open more information as it pertains to the grade given on the Course History (Assignments) screen.

Printing & Viewing Course History (Assignments)

1. If the Couse History screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

2. Click Print Assignment Grades to open the Course History (Assignments) screen, which displays all assignments for current courses.

The screen displays the course name, period/time, class days, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc., if applicable The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.

4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.

5. Click View Grades Summary to return to the Grades Summary screen.

Course History (Assignments)

6. Click Print at the bottom of the screen to print the grades and assignments.

Course History (Assignments)

Click the Print arrow for additional options, such as Print Preview.

Course History (Assignments)

Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.

When finished, click X to close the pop-up window.

Course History (Assignments) per Course

1. From the Course History screen, while on the Grades Summary screen, click the letter and/or percent grade link.

If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.

Final Grades - Course History - Abel, Emma

2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.

Course History (Assignments)

3. Click View Grades Summary to return to the corresponding screen.

Course History (Assignments)

The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

4. Click Print at the bottom of the screen to print the grades and assignments.

Course History (Assignments)

Click the Print arrow for additional options, such as Print Preview.

Course History (Assignments)

Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.

When finished, click X to close the pop-up window.

Additional Features

Click the floppy disk icon on select screens to export the listed data to an Excel spreadsheet.

Final Grades, GPA, & Class Rank (Assignments)

You can also export data to an Excel spreadsheet by clicking the Excel icon in the Export section.

Final Grades - Course History - Abel, Emmatte

To print data, click on the Printer icon in the Export section.

Final Grades - Course History - Abel, Emmatte

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

If the chart contains several pages of information, Page numbers will displays along with Prev and Next buttons. Utilize these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

Course History

To export data to an Excel spreadsheet, click on the Excel icon in the Export section.

Course History

To print data, click on the Printer icon in the Export section.

Course History

Click Filters to further breakdown data.

Course History

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

For more information, see Filters.

To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 50 records, the Page numbers disappear because all records are displayed on one page.