Print Avery Labels

Printing Avery Labels

1. To print Avery mailing labels (size #5160), shipping labels (size #5163), and file folder labels (size #5366), click the Reports menu, then click Avery Labels.

Print Avery Labels

This navigates to the Print Avery Labels screen, where a Student Search module displays in addition to More Search Options.

Print Avery Labels

2. Enter all search criteria, then click Search.

For more detailed information about conducting a student search, see Searching for Students.

Clicking Search generates a list of students where you can choose to print Avery labels for selected contacts, students, parents per student.

Print Avery Labels

3. Select how you would like the labels addressed:

To all Contacts having Custody prints all contacts that have custody via Students > Student Info > Address & Contacts tab. The label is addressed to all logged custodial contacts for each selected student. If the student's custodial contacts reside at different addresses, the label will print for all addresses.

To each Student prints labels addressed to the student.

To Contacts & Students prints labels for the students' custodial contacts logged via Students > Student Info > Address & Contacts tab and the student.

To the Parents or Guardians displays on the label as "To the Parents or Guardians of  [Student Name]" on the labels and print for all custodial contacts logged via Students > Student Info > Address & Contacts tab.

One Per Family prints for  the student's custodial contact and/or contact with a Sort Order priority of 1. The Linked Students section in Students > Student Info > Address & Contacts tab is also used to determine which students are in the same family.

Custom Label allows you to customize the text displays on the label. See below for more information.

a. If you select Custom Label, an Edit button displays. Click Edit to create your own custom label. When finished, the new label will display in the text box as shown in the image.

b. Clicking Edit opens a word processing pop-up equipped with a full formatting palette; note that hovering your mouse over any tool in the formatting palette will display a short description of what that tool will do.

c. See the following section, Custom Label Editor, for more information. When the custom label has been created, click Continue to return the main Print Avery Labels screen to select students.

You also have the option to cancel by clicking the Cancel button or the blue X in the upper right corner of the editor.

Custom Label Editor

1. Save your work via the Save Template icon.

2. Click the Open Letter icon to open a created letter via Print Letters & Send Email.

3. You can also Bold selected text, use the Italics tool, Underline text, and Strikethrough text.

4. Use the X tools for Subscript and Superscript text as shown in the image.

5. Use the following tools to Insert/Remove Numbered List, Insert/Remove Bulleted List, Decrease Indent, and Increase Indent.

6. To change the size of the font, use the Font Size pull-down.

7. Use the following tools to Align Left, Center, Align Right, and create a Block Quote.

8. Select the Text Color button for a variety of text color options or the Background Color button to change the background color of the text.

9. Use this tool to Insert a Field from Focus. Depending on what is needed, select the correct header, such as Demographic, Enrollment, etc., then select the field. Multiple logging fields can be added to a custom label. Use the search options to access logging fields stored within each category. Selected fields will appear in the text editor, and will fill as student-specific information when the letters are printed.

You can add a Student ID Barcode, which would allows you to print barcodes that serve as student identification for scanning. To insert student barcodes, click Insert a Field when creating a Custom Label, then click the Student Demo tab, and select Student ID Barcode.

10. Click on the Source button for CSS/HTML embedding.

11. At the bottom of the word processing box, you will see a description of each entered section. Clicking on any of them will highlight the corresponding section. For example, if you click on body, all of the text entered will be selected. Or, clicking on h1, will select the heading entered.

4. Select the Starting row and the Starting column from the pull-downs to indicate where on the sheet of labels Focus should begin printing labels. This feature makes it easier when reusing a single sheet of labels. For a brand new sheet of labels, the Starting row and column would be 1.

Print Avery Labels

5. Before selecting the students and generating the labels, you must also select a Label Type from the provided pull-down. The options available include Avery 5160 (mailing labels), Avery 5163 (shipping labels), and Avery 5366 (file folder labels).

6. Select the students for whom you need labels by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

Print Avery Labels

If you want to print labels for all students displayed, select the check box in the header.

Print Avery Labels

If Protected students are listed, and you have permission to View Protected Students, you will not see any changes. If you do not have permission to View Protected Students, but you have permission to Edit Student Addresses and Edit Student Contacts, you will not see any changes. If you do not have permission to View Protected Students, and you do not have permission to Edit Student Addresses or Edit Student Contacts, you will not be able to select the student in order to print their information.

7. When all selections have been made, click Create Labels for Selected Students.

Print Avery Labels

Upon creating labels, a print preview will display so you can review the information and the layout of the labels before printing. In the image shown, the Starting row was set to 3; therefore, the first two rows are blank.

Print Avery Labels

a. Click the printer icon to print the labels. Click the down arrow to download the labels to your computer and save as a PDF.

b. When finished, click Return to Focus to return to the previous Print Avery Labels screen.

Additional Features

Click the floppy disk icon to export the listed data (in this case, students) to an Excel spreadsheet.

Print Avery Labels

Click any of the headers to sort data. Click once for ascending results; click twice for descending results.

Print Avery Labels

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

Print Avery Labels