1. Click the Reports menu, then click the Grades arrow.

a. In the Grades reports menu, click Report Cards.

This navigates to the Print Report Cards screen, where a Student Search module displays in addition to More Search Options.

2. Enter all the applicable search criteria.

3. Select the check box to Serach All Sections to pull all students in all of your sections not just the section selected in the header.

4. Select the Search the Entire School check box to generate report cards based on the search criteria for students in the entire school not just your section(s).

5. Select the Include Inactive check box to generate report cards for inactive students as well.

6. Select the Letterhead Template to be applied to the report cards from the provided pull-down. Letterhead Templates are set up by the district.

7. In the Include on Report Card section, select everything that needs to be included on the report card before generating.

8. Select how you’d like the marking periods displayed in the Display marking period names using pull-down. The options include Short Name (e.g. Q1, Q2) and Full Name (e.g. Quarter 1, Quarter 2) as defined in Marking Periods setup.

9. Select the Marking period from which to pull data from the corresponding pull-down. Options vary depending on the Marking Periods selected described below. You can also select the quarter, semester, and full year check boxes; changing data here will automatically change the Marking period from which to pull data pull-down. For example, if you selected, Q2 from the pull-down and selected the Q4 check boxes, the pull-down will update to Q4.

Note: Data is comments and conduct, not the grades per marking period.

10. Select the Use data from most recent term if there is no grade in the term selected check box to populate the report card with data (comments/conducts) from the most recent marking period for which data is present; that is if the student does not have a grade for the marking period selected.

Note: Report cards will still only print the grades for the marking periods selected.

For example, if it is the end of the semester and Q1, Q2, and S1 and selected to print, but not all of the students’ classes post semester grades, the classes that only contain Q1 and Q2 grades will post comments and conducts from Q2. All other classes that contain a S1 grade will post comments and conducts as normal.

Note: If Use data from most recent term if there is no grade in the term selected is not selected, the Q2 class will not post any comments because data is being pulled from S1 only.

11. Verify the correct marking period is selected. Selecting a marking period such as Q1 will print the posted grades for that marking period, which should be used for report cards. Selecting Q1 (Gradebook) will print Gradebook grades for that marking period, which should be used for progress reports.

12. You can choose how you want the report cards sorted during printing using the Sort Report Cards pull-down, such as Alphabetically by Student Name, Zip Code, Gradelevel, or by the teacher of specific periods.

a. The A, B, C or 1, 2, 3 pull-down appears for school utilizing rotation days. If sorting by period and teacher, you also have the option to select the rotation day.

b. If you select to sort by a specific period, you also have the option to Display this Teacher on Each Report Card.

13. Grade Row Grouping defaults to Course Number, but you can also select to group by the Teacher and/or Course Period.

14. Select the applicable check boxes to abbreviate specific columns/data such as marking periods, other columns, and teacher & course name.

15. Here you also have the option to Show Abbreviation Legend and to Hide percent symbol per letter grade by selecting the corresponding check boxes.

16. Set an Effective Date using the provided pull-downs for the month, day, and year or use the calendar icon. To pull data as it pertains to specific active schedule records as of a specific date, set an Effective Date here.

17. If set up, you can also choose to print Multilingual Report Cards by selecting the check box.

18. Select the Two-Sided Printing to print data from report card on both sides of the paper.

19. Select the Print Multiple Copies for Custodial Contacts at Separate Addresses check box to print a report card for all applicable guardians/parents at different addresses.

20. Click Continue.

Clicking Continue navigates to a new Print Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.

1. To print a report card for each student, select Print Report Card: For each student.

2. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

To print report cards for all students displayed, select the check box in the header.

3. Once the students have been selected, click Preview or Print. It is recommended to Print and review the gernerated report cards via the PDF print preview.

a1. If Preview is clicked, you can Preview report cards then click Return to Focus to go back to the Report Cards screen. Note: All report cards will look different depending on the template set up by the district.

a2. Clicking Print generates all of the selected students’ report cards in a print preview screen. Click the printer icon to print the report cards. Click the down arrow to download a copy of the report cards to your computer.

When finished, click Return to Focus to return to the Report Cards screen.

Clicking Continue navigates to a new Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.

1. To email report cards first select to whom you’d like to email them: To each student or To each Custodial Contact.

Selecting to email report cards will display additional emailing options as shown in the image.

2. The Email Subject is defaulted but can be edited.

3. Add a CC (an additional email) if desired. You also have the option to email yourself a copy.

4. The check box for Send a Copy to Myself (user email) defaults to selected; clear the selection here if you do not want to receive a copy.

5. In addition to emailing the report to the student or custodial contact, you can also attach other files to send with the report card, such as a school letter or memo. You can attach up to 5 files.

a. To select a file, click Choose File.

b. To delete an attachment, click remove.

c. To add another attachment/file, click Attach another file. You will be notified as to how many more files can be attached.

6. Select the students who should receive an emailed report card by selecting the corresponding check boxes.

To email report cards for all students displayed, select the check box in the header.

7. Once the students have been selected, click Preview to preview before emailing to be sure all required information has been included and that the correct letterhead template has been selected.

a. Preview report cards then click Return to Focus to go back to the Report Cards screen. Note: All report cards will look different depending on the template set up by the district.

8. Click Send Emails to send report cards to selected students or the students’ custodial contacts.

Once the email has been sent, you will receive a message saying Report cards have been emailed to the selected custodial contacts/students. You will also be taken back to the main Report Cards screen where you can conduct a new search, etc.

Shown is an example of an emailed report card.

Clicking Continue navigates to a new Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.

1. Select the Publish Report Card: To Parent Portal check box and/or the Publish Report Card: To Student Portal check box.

2. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

If you want to publish report cards for all students displayed, select the check box in the header.

3. Once the students have been selected, click Preview.

a. Preview report cards then click Return to Focus to go back to the Report Cards screen. Note: All report cards will look different depending on the template set up by the district.

4. Click Publish to publish report cards to the selected students portal or parent portal.

Once the report card has been published, you will receive a message saying Report cards have been published.

When a student or parent logs into the student/parent portal, the report card information appears on the Reports tab of the student block, as shown in the image.