Create Assessments

The Create Assessments screen is used to set up assessments, or as it is also called on this screen, activities. An activity is a group of items that are presented to the student as a single assessment. Individual items set up on the Create Questions screen are added to the activity.

Overview of Creating a New Activity and Adding Existing Items to the Activity

A new activity (assessment) can be set up using the Default Item Bank, which contains items created by you and items created by other users that were shared with you. You can include a welcome and exit screen on the activity, and select the items that display on those screens.

Depending on your district's setup, you may have access to the Standards bank. The Standards bank contains thousands of items that have already been set up and are ready to use on assessments.

It is not recommended to create an activity with a mix of items from Default Item Bank and Standards bank.

1. In the Grades menu, click Create Assessments.

Create Assessments

This screen will be blank if you have not yet created any activities and no activities have been shared with you by other teachers and administrators.

If you have previously created activities or activities have been shared with you, those activities will be listed on this screen.

The search options along the top of the screen allow you to search for activities by title, reference, description, status, and tags. See Searching for an Activity for more information.

2. To create a new activity, click Create at the top-right corner of the screen.

On this screen, the activity will be set up. The activity will be given a title, items will be added to the activity, the activity can be previewed, and the player settings, details settings, tags, test options, sharing options, and print options can be set.

3. To start, enter a Title for the activity.

The Welcome screen and Exit screen options are automatically enabled. If you do not want to include a Welcome screen or Exit screen, deselect those options.

4. To customize the Welcome screen or Exit screen, click the customize link next to the option. On the next screen, you will select an existing item to use on the Welcome or Exit screen.

When the Welcome screen is enabled but not customized, the Welcome screen displays the default message "Please click Start when you are ready to begin the activity." When the Exit screen is enabled but not customized, the Exit screen displays the default message "Activity successfully submitted."

After clicking customize, the available items are listed. This includes items you have previously created on the Create Questions screen and items other teachers and administrators have shared with you.

See Searching for an Item from the Default Item Bank or Standards Bank for more information on using the search features to find items to add to the activity.  

5. To preview a item, click the Preview icon.

The item is expanded to display a preview.

6. Click the X to close the preview.

7. Click Select next to the item to add to the Welcome or Exit screen.

8. To reset the Welcome screen or Exit screen and remove the items added, click reset.

9. Next, items will be added to the main part of the activity. To add an existing item to the activity, click Find items.

See Creating a New Item to Add to an Activity for information on creating a new item to add to the activity.

The available items are listed, including items that you have created and items that were shared with you. If items were added to the Welcome and Exit screens, those items are automatically checked.

See Searching for an Item from the Default Item Bank or Standards Bank for more information on using the search features to find items to add to the activity.  

10. To preview a item, click the Preview icon.

The item is expanded to display a preview.

11. Click the X to close the preview.

12. Select the check box next to each item to add to the activity, or select the check box in the header to select all items in the list.

13. Click Add X Items to add the selected item(s) to the activity.

14. Click Save at the top of the screen.

After clicking Save, the Save button turns green.

15. Click Back at the top-left of the screen to return to the activity screen.

The items that were added to the activity are listed.

Searching for an Item from the Default Item Bank or Standards Bank

You can search for items created by you or items created by other users that were shared with you in the Default Item Bank.  

Depending on your district's setup, you may also have access to the Standards bank, which provides thousands of preconfigured items that can be added to activities (assessments).

You can search for items by title, reference number, content, question/feature type, tags, or standards.

1. On the Create Assessments screen, click the activity title if not already opened.

2. If adding an item to the Welcome or Exit screen, click the appropriate customize link. If adding items to the activity, click Find items.

3. In the Item Bank pull-down, select Default item bank or Standards.

4.  To search by item title, enter the full or partial item title in the Find by title box and click Search.

5. To search by title, reference, content, or question/feature type, click the down arrow on the Find by title search box.

6. Enter search criteria in the Title or Content field, or select the Question/Feature Type or Status. These search fields can be used together or separately.

7. Click the Search icon.

8. To search by tags, enter the full or partial tag title in the Find by tags search box.

Tag suggestions will pop-up.

9. Click the tag and click Search.

10. Click the down arrow on the Find by tags search box for more tag search options.

11. To find items that match all tags entered, select multiple tags in the Match all tags search box.

12. To find items that match at least one tag, select one or multiple tags in the Match at least one tag search box.

13. Click the Search icon.

14. To search by standards attached to an item, click Standards.

In the pop-up window, the standards for your assigned course(s) are listed. If you have more than one assigned course, click the course in the list at the left side of the window to view the standards for that course.

15. Begin entering the standard title or description in the Filter box to filter the list standards.

16. Click the standard to search by.

17. To remove a search criterion, click the X to the criterion.

18. To clear all the search criteria and return to the full list of items, click Clear.

When a search is conducted, items matching the search criteria are listed. Select the item(s) to add to the assessment.

Rearranging Items in an Activity

Items can be rearranged within an activity as needed.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click and drag an item using the icon to the left of the item.

3. Click Save at the top of the screen.

Previewing and Editing an Item in an Activity

Items included on the activity (assessment) can be previewed. If an item needs to be edited, edits can be made directly from this screen. Edits to an item will affect all activities it is included on. Edits cannot be made to items from the Standards bank.

To preview the entire assessment, see Previewing an Activity.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click the Preview icon next to the item to view.

The item is expanded to display the preview.

3. Click the X to close the preview.

4. To view the item on its own screen and make edits to the item, click the item title.

The item is displayed, with all the options to edit, delete, rearrange, change settings, add features, etc. See Create Questions for more information on using these options. Any changes made to the item will affect all activities it is included on.

5. After saving the changes to the item, click Back to return to the assessment.

Removing Items from an Activity

Items can be removed from the activity (assessment) as needed. It is not recommended to do this if the activity is already in use by students, as any changes will affect the activity.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Select the check box next to each item to remove, or select the check box in the header to select all items in the activity.

3. Click Remove.

4. Click Save at the top of the screen.

Creating a New Item in an Activity

A new item can be created for an activity (assessment) directly from the Create Assessments screen instead of returning to the Create Questions screen.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click Create Item.

The screen displays to add a new item. Once saved, this item will be automatically added to the activity. See Create Questions for more information on creating a new item.

3. After saving the item, click Back.

The item is added to the activity.

Setting the Player Options

The Player tab allows you to select the activity (assessment) layout, select options to include on the activity (including annotation tools), customize the title and subtitle of the activity that displays to students, set the activity and reading times, among other options.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click the Player tab.

3. Click a preconfigured template for the player, Standard, Long content, or Long content with sticky footer.

The selected template will display in blue font.

Create Assessments

Example of activity using the Standard template:

The Standard template lists the items in the activity along the right side of the screen. The student can click the item to jump to that item (or can click the Next and Previous buttons to navigate through items).

Example of activity using the Long content template:

The Long content template displays the item numbers along the bottom of the screen. The student can click the item to jump to that item (or can click the Next and Previous buttons).

The Long content with sticky footer template is the same as the Long content template, except students will have to scroll down to the bottom of the window to see the footer with the items numbers and Next/Previous buttons.

4. To select the options to include in the template, hover over the template and click Show options.

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5. Deselect any options you do not want to include on the activity.

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6. To include annotation tools, scroll down and select the Annotation tools check box.

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The annotation tools options become available.

7. Deselect the annotation options you do not want to include.

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8. When finished setting the template options, scroll up, hover over the template and click Hide options.

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9. To customize the labels of the buttons, icons, messages, and options that display on the activity, click Customize text labels.

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10. Click a category to view.

11. To customize a label for this activity, delete the text and replace it with your custom text.

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12. When finished, click Apply at the bottom of the screen.

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13. Enter the Title of the activity that will display to students. Leave blank to display the title that was given to the assessment.

14. Enter a Subtitle for the activity that will display to students, if desired.

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15. To limit the amount of time the student has to take the activity, enter the Hours and Minutes under Activity time.

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16. To require students to read through the activity before answering questions, enter the Hours and Minutes under Reading time.

During the reading time, students will be able to view all the items included in the activity but will not be able to answer any of the questions.

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17. To force the activity to submit after the activity time expires, select Force submit after time expires.

18. To display a warning to the student when 60 seconds remains of the activity time, select Warn on 60 seconds remaining.

19. To shuffle the items on the activity each time the activity is accessed, select Shuffle Items.

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20. Click Save at the top of the screen.

21. To preview the activity to review the player options you have set, click Preview at the top of the screen.

Setting the Details Options

The Details tab allows you to view the reference ID code for the activity (assessment), edit the activity title, set the status, and enter a description of the activity.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click the Details tab.

The Reference is automatically generated, and is a unique identifying code for the activity. Do not edit this code.

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3. Edit the Title, if needed.

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4. Select the Status for the activity.

Published means the activity is available for use.

Unpublished means the activity is not available for use.

Archived means a soft delete. The activity will still exist but will no longer be present in the activity list or in any searches unless archived activities have been searched for. There is no way to remove an activity completely.

If a shared activity is archived by a user, it becomes archived for all users.

5. If desired, enter a brief Description of the activity. This is useful when sharing the activity with other users.

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6. Click Save at the top of the screen.

Tagging an Activity

The Tags tab allows you to tag the activity (assessment) for cognitive complexity, difficulty, and depth of knowledge. This helps when searching for activities.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click the Tags tab.

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3. Begin typing the name of the tag. Tags that are currently supported are cognitive complexity, difficulty, and depth of knowledge.

Tag suggestions will display.

4. Click the tag to add.

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5. Continue adding additional tags as needed.

6. To remove a tag, click the X.

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7. Click Save at the top of the screen.

Viewing the Source

The Source tab displays the JSON from the player template.

This tab is for use by technical users. The source should not be edited as it will affect the activity.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click the Source tab.

The JSON from the player template is displayed.

3. If you make any changes to the JSON, click Apply at the bottom of the screen.

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Setting Test Options

The Test Options allow you set the retake options for the assessment, assign a password that students must enter to access the assessment, and enable a lockdown browser to prevent students from accessing the web or other programs when taking the assessment.

1. On the Create Assessments screen, click the activity title if not already opened.

2. At the bottom of the screen, click Test Options, and then scroll down to view the option.

3. To allow retakes, select Allow retakes of the activity.

4. Select whether to Insert Highest Activity Score into Gradebook or Average Activity Scores into Gradebook, or select None.

5. Enter the Retake Interval, in minutes. This is the number of minutes that must elapse between retakes. Entering the Retake Interval is required when "Allow retakes of the activity" is selected.

6. If desired, enter a Password for the assessment.

When a password is set on an assessment, share the password with the appropriate students who need to access the assessment.

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7. To prevent students from accessing the web or other programs when taking the assessment, select Lockdown Browser.

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8. Click Save at the top of the screen.

Setting Sharing Options

You can share an activity (assessment) you have created with other teachers, administrators, and specific users at your school.

When an activity is shared, any user who has access to the activity can make changes to that activity. These changes will affect the activity for all users.

1. On the Create Assessments screen, click the activity title if not already opened.

2. At the bottom of the screen, click Sharing Options, and then scroll down to view the options.

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3. Select All Admins to share the activity with all administrators at your school. Select All Teachers to share the activity with all teachers at your school.

4. To only share the item with specific users, select Custom. Then, in the pull-down, select the user(s).

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5. Click Save at the top of the screen.

Setting Print Options

The Print Options allow you to print a paper version of the activity (assessment).

1. On the Create Assessments screen, click the activity title if not already opened.

2. At the bottom of the screen, click Print Options, and then scroll down to view the Print button.

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3. Click Print and follow your printer's prompts to print the activity.

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4. Click Return to Focus to return to the activity.

Previewing an Activity

Previewing an activity (assessment) allows you to view the activity how students will experience it.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click Preview at the top-right corner of the screen.

The Player tab is opened. This displays the activity using the player template that was selected.

3. Click Start to begin the activity. Review the items and player template options.

4. Click the List tab to view the list of all items included in the activity, instead of viewing the items one at a time in the Player.

5. Click Edit at the top-right corner of the screen to return to the edit mode.

Searching for an Activity

You can search for activities (assessments) created by you or activities created by other users that were shared with you. You can search for activities by title, reference ID, description, status, or tags.

1. At the top of the Create Assessments screen, enter a full or partial activity title, reference ID, or description in the Find by content search box and click Search.

2. To search by status, click the down arrow next to the Find by content search box.

3. Select a Status and click the search icon.

You can also use the Status pull-down in conjunction with the Title/Reference/Description search box.

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4. To search by tags, enter the full or partial tag title in the Find by tags search box.

Tag suggestions will pop up.

5. Click the tag and click Search.

6. Click the down arrow on the Find by tags search box for more tag search options.

7. To find items that match all tags entered, select multiple tags in the Match all tags search box.

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8. To find items that match at least one tag, select one or multiple tags in the Match at least one tag search box.

9. Click the Search icon.

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10. To remove a search criterion, click the X to the criterion.

11. To clear all the search criteria and return to the full list of items, click Clear.

When a search is conducted, activities matching the search criteria are listed. Click the desired activity to view the activity.

Duplicating an Activity

An activity can be duplicated. The new activity can then be edited as needed.

1. On the Create Assessments screen, click the activity title if not already opened.

2. Click the down arrow at the top-right corner of the screen and click Duplicate activity.

3. Click Duplicate to confirm.

The new activity is displayed. The duplicated activity will have the same title. Edit the activity as needed by updating the title, settings, and adding, moving, or removing items.

Adding an Assessment to an Assignment in the Gradebook

An assessment can be added to an assignment in the Gradebook. An existing assessment can be added, or a new assessment can be created. Once the assessment is added and the assignment is saved, students can access the assessment via a link on the Student Portal as of the publish date/time of the assignment.

1. In the Grades menu, click Gradebook.

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2. Click the + to add a new assignment.

3. In the Assessment area of the window, click Import Assessment to select an existing assessment.

4. In the pop-up window, click the title of the activity to add to the assignment. Use the search features to find the activity if needed.

The selected activity is displayed in the Assessment area of the screen.

5. Alternately, to create a new assessment to add to the assignment, click New Assessment.

6. In the pop-up window, follow the above procedures for adding items to the activity, setting the player options, setting the details options, tagging the activity, etc.

7. Click Save to save the new assessment, and then click the X to close the pop-up window.

8. Back on the Assignment screen, click Import Assessment.

9. In the pop-up window, click the title of the new activity you just created to add it to the assignment.

The selected activity is displayed in the Assessment area of the screen.

After importing the assessment, the Title, Points, and Questions fields are auto-populated based on the activity selected.

Focus populates the Questions field based on the number of items included on the assessment. If more than one question was included on an item, this field may not be populated correctly. Adjust the number in the Questions field as needed.

To remove the assessment from the assignment, click the X next to the assessment title.

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10. Fill out any other assignment details, including the Category, Assigned Date, Due Date, Publish Date, Marking Period, and Linked Sections.

11. To enable the Text to Speech feature for the assessment, click the Options tab.

The Text to Speech feature allows questions to be read aloud to students who need this accommodation.

12. Select Use Text to Speech.

13. In the Students who need Text To Speech pull-down, keep All Students selected to allow all students who are assigned this activity to use the text to speech feature, or select the specific student(s) in the list.

14. Click Save to save the assignment.

Once saved, the link to the assessment will display to students in the Portal Alerts block on the Student Portal on the publish date/time.

Portal
Evaluating the Results of an Assessment

Once a student submits the assessment, the score will display in the Gradebook, as well as on the Parent and Student Portals, if the assessment contained all auto-graded items. If the assessment contained at least one item that must be manually graded, such as an essay question, the score displays as NG until the item(s) are graded.

From the Gradebook, you can evaluate the results of the assessment, score any ungraded questions, update the score on questions, and add comments. Once you have submitted your scores and comments, the student's score is updated in the Gradebook and the Parent and Student Portals.

Students cannot review the assessment and see the correct and incorrect answers until you submit the assessment for an individual student or all students.

1. In the Grades menu, click Gradebook.

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2. Locate the assignment containing the activity (assessment).

The paper icon in the assignment header indicates the assignment contains an assessment.

A blue student score indicates the student has submitted the assessment. In this example, the assessment contains an essay question that was not auto-graded, therefore the student's score is NG until you score that item. If all items in the assessment were auto-graded, then the student's score will display.

3. Click the student's score to view their assessment.

In the pop-up window, the student's scores for each item are listed down the left side of the screen. Any items that could not be auto-graded are blank. In this example, item 3 is an essay question, and therefore it was not auto-graded.

At the top of the window, the student's score from auto-graded items is displayed.

For each item, a colored dot is displayed. Gray indicates the item was not answered. Green indicates the answer was correct. Yellow indicates the answer was partially correct. Red indicates the answer was incorrect.

4. Hover over a colored dot to view the item's score and how long it took the student to answer that item.

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For each item, the question and answers are listed, with space below to enter a comment.

5. Enter a Comment for each item, if desired.

6. For ungraded items, enter a score on the left side of the window.

7. If needed, adjust any of the auto-graded item scores.

8. Click Submit when finished.

Once you click Submit, the "View Test" link is available on the assignment in the Student Portal for the student to review the test and their correct and incorrect answers. The comments you have entered will also display.

The window refreshes and displays the student's updated scores.

9. Click the X to close the window.

If you made changes to the student's scores, the score in the Gradebook is updated, as well as the score on the Parent and Student Portals.

10. To allow all students to review the assessment, click the Assessment icon in the assignment header.

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11. In the pop-up window, click Submit All.

The "View Test" link is now available on the assignment in the Student Portal for all students to review the test and their correct and incorrect answers. The comments you have entered will also display.

Viewing Assessment Reports

There are several assessment reports available to review student performance. Some reports are by item (question), and some reports are by individual student.

The Reports tab will only display in the Assignment window if there is an assessment attached to the assignment and at least one student has submitted the assessment.

1. In the Grades menu, click Gradebook.

Gradebook

2. Locate the assignment containing the activity (assessment).

The paper icon in the assignment header indicates the assignment contains an assessment.

3. Click the i icon to view the assignment.

4. Click the Reports tab.

The available reports are listed down the left side of the screen.

4. For the Classroom Reports, click a report title to view that report.

5. For the Individual Reports, select a student in the pull-down, and then click the report to view.

Reports Overview
Last Score by Item by User

The Last Score by Item by User report displays how each student responded to each item on their most recent attempt of the activity. The report displays each student's overall score for the activity, and their score for each item.

The dots in each item column indicate whether the student's response was correct. Gray indicates the item was not answered. Green indicates the answer was correct. Yellow indicates the answer was partially correct. Red indicates the answer was incorrect.

Hover over a colored dot to view the student's score for that item and the time spent on that item.

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Last Score by Activity by User

The Last Score by Activity by User report displays each student's score for the overall activity for their most recent attempt of the activity, with a bar graphic indicating percentage of items correct, incorrect, or unattempted. The date the activity was submitted is also displayed.

Hover over a bar to view the percentage of correct responses, incorrect responses, and unattempted items, and breakdowns on time spent on correct responses, incorrect responses, and unattempted items.

Response Analysis by Item

The Response Analysis report provides detailed analysis by item.

The report displays a column for the Total score, as well as a column for each item on the activity.

1. Click the arrow in a column header to sort the report in ascending or descending order by that column.

2. Hover over an item header to view the question type and amount of points earned by a correct answer.

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3. Hover over a check mark or number of points in an item column to view the points earned by the student and points possible.

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4. Click an item column header to view the item details.

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The item details display on the right side of the screen. The number of students who selected each answer option is indicated.

5. Click on an answer option to highlight which students selected that option.

The question text and answer options are also displayed, and the correct answer is indicated by a check mark.

For essay questions, click each student to view their response.

6. Click All to go back to the full report.

Live Activity Status by User

The Live Activity Status by User report displays each student's live status for the assessment. This report is useful to review during the period of time students are taking the assessment. You can pause and resume the assessment for one or multiple students, which is useful for a situation such as a fire drill that interrupts the assessment. You can also extend time for one or multiple students, force students to go to a certain item on the assessment, or force the assessment to be saved and exited, discarded and exited, or submitted and exited.

The Status column displays a colored dot to indicate the status of the assessment for the student. Gray indicates the assessment has not been started. Yellow indicates the assessment is in progress. Green indicates the assessment has been submitted.

The Active column displays a green check mark if the student is actively viewing the assessment window and a red X if the student is not actively viewing the assessment window. A hyphen means the assessment has not yet been started.

The Current Item number column indicates the item number the student is viewing. A hyphen means the assessment has not yet been started.

1. To apply an action to one or multiple students, select the check box next to the student(s). To apply an action to all students in the list, select the check box in the column header.

2. Click Actions and click an action from the list.

Click Pause to pause the assessment for the student. Click Confirm to confirm the action. The student's answers will be saved but the student will not be able to continue until you resume the test.

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The student will see the following message on their screen until you resume the assessment:

The student's status will update to display a pause icon.

Click Resume and then Confirm to allow the student to resume the assessment.

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Click Extend time to extend the amount of time the student has to take the assessment. Enter the number of hour(s) and/or minute(s) and click Continue.

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Click Confirm to confirm the action.

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Click Go to to force the student's screen to go to a certain item on the assessment. Select by item number in the assessment or by item reference, enter the value, and click Continue.

Click Confirm to confirm the action.

Click Save & exit to save the student's answers and exit the student from the assessment. Click Discard & exit to discard the student's answers and exit the student from the assessment. Click Submit & exit to submit the student's answers and exit the student from the assessment. Click Confirm to confirm the action.

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When "Save & exit" is selected, the student's status will update to blue (meaning suspended). When "Discard & exit" is selected, the student's status will updated to red (meaning discarded). When "Submit & exit" is selected, the student's status will update to green (meaning submitted).

Students who have their assessment saved, discarded, or submitted will see the following message with a countdown before their assessment is closed:

When "Save & exit" or "Discard & exit" is selected, the student can click the assessment link on their Portal to resume the assessment. When "Submit & exit" is selected, the assessment is submitted and therefore the assessment link will be removed if there are no retakes allowed for the assessment.

Session Summary

The Session Summary report displays a bar graphic indicating the number of items answered correctly, incorrectly, or that were unattempted by the selected student for one or multiple sessions (if there was more than one attempt). It also displays this information in a table format.

Hover over the bar graphic to view a tool-tip with percentage of items answered correctly.

Sessions List

The Sessions List report displays a bar graphic indicating the number of items answered correctly, incorrectly, or that were unattempted by the selected student and the date the activity was submitted for one or multiple sessions (if there was more than one attempt).

Hover over the bar graphic to view a tool-tip with the percentage of the score that was answered correctly.

Example of two sessions:

Sessions List by Item

The Sessions List by Item report displays a colored dot for each item on the activity, which indicates whether the item was answered correctly, incorrectly, partially correct, or unattempted by the selected student for one or multiple sessions (if there was more than one attempt). The date the activity was submitted is also displayed.

Hover over a colored dot to view the student's score for that item. Gray indicates the item was not answered. Green indicates the answer was correct. Yellow indicates the answer was partially correct. Red indicates the answer was incorrect.

Example of two sessions:

Last Score by Activity

The Last Score by Activity report displays the student's score and date submitted for the most recent attempt of the activity.

Hover over the bar graphic to view the percentage of correct, incorrect, and unattempted responses, as well as time spent for correct, incorrect, and unattempted responses.

Session Detail by Item

The Session Detail by Item report displays the student's response and score for each item of the activity for one or multiple sessions (if there was more than one attempt).