Leave History

The Leave History screen allows users to review leave balances, earned leave, pending leave, leave history, and more.

Creating a New Leave Request

If your district allows employee to submit leave requests, you can submit new leave requests via Leave History.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. From the Leave History screen, while on any tab, click New Leave Request.

Leave History

Clicking New Leave Requests navigates to the Employee Requests > Leave request.

Employee Requests
Leave Balance

The Balance tab allows users to review their leave history, such as sick and personal time, etc.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. Click the Balance tab to review leave balances for all leave buckets, such as Sick, Vacation, Personal, etc.

Leave History

The Balance tab display the Leave Bucket, the amount of time Earned, requested and Unapproved leave, Pending leave, Adjusted leave, Used leave, the Total Hours (leave balance), and Total Days (leave balance hours translated into days). Note: The Total Days balance is calculated using your primary position group.

4. Click the Show Details button to display more information.

The detailed leave history report displays the Leave Bucket, the amount of leave Carried Over (Initial) from the previous fiscal year, the Initial Hours, Adjusted leave (Initial), the amount of Hours Earned, Adjusted leave (Earned), Unapproved Hours (pending or denied leave requests), Available hours transfered, Credited hours transfered, the amount of leave Awarded (Bank), Contributed (Bank), Recovered (Bank), the amount of hours Sent as Donation(s) and Received, the number of Hours Taken and Adjusted, as well as the Balance of hours Pending, Docked Hours (Pending), Total Hours (remaining Balance), and the Total Days (Balance). Note: The Total Days balance is calculated using your primary position group.

Earned Leave

The Earned tab allows users to review their earned leave, such as earned sick time.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. Click the Earned tab.

Leave History

The Earned tab displays how leave was earned starting with you Pay Type, the Leave Bucket, Type (such as Accrued, Carried Forward), Period, the number of Hours, and Notes (if applicable).

Columns that are grayed out indicate that the grayed columns stem from the previously listed data. For example, all earned leave displayed comes from the same Pay Type and the first two listed apply to the Vacation Leave Bucket.

Pending Leave

The Pending tab allows users to view their approved leave that has not been processed in a payroll run.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. Click the Pending tab.

The Pending tab displays approved leave that has not been processed in a payroll run.

The Pending tab displays the applicable Facility, your Job, your Pay Type, the Bucket Group, the Begin and End date of leave, the Hours/Day requested, the Days requested, the Hours requested, and the Approval status.

Adjusted Leave

The Adjusted tab allows users to review any adjustment made to leave time balance.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. Click the Adjusted tab.

The Adjusted tab displays any adjustment made to leave time balance. In the example displayed, hours for the Paid Day Off Leave Bucket have been manually added.

The Adjusted tab displays the Pay Type, the Status, the Check Date, the Leave Bucket, Type, Origin, and the number of Hours adjusted.

Owed Leave

The Owed tab allows users to review owed monetary values in exchange for leave.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. Click the Owed tab.

If you are owed a monetary value in exchange for leave, you can review check information via the Owed tab.

The Owed tab displays the Reference (Run ID) number from which the check is issued, the Check Date, the amount Owed, and the amount Recovered, and the Balance (if applicable).

Unapproved Leave

The Unapproved tab allows users to review leave requests that have not been approved/pending approval.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

3. Click the Unapproved tab.

The Unapproved tab displays leave requests that have not been approved/pending approval.

The Unapproved tab displays the Date Request, the Status of the request, the Request(s) information: the Leave Bucket and the date(s) requested, and the Hours requested.

Leave History

The History tab allows users to review all leave previously taken.

1. From the Employee Self Service menu, click Leave History.

Leave History

2. The year pull-down defaults to the current year. To change it, click the year pull-down and select the year desired.

Leave History

3. Click the History tab.

Leave History

The History tab displays all leave previously taken.

Leave History

The History tab displays the applicable Facility, your Job, your Pay Type, the Leave Bucket, Leave Type, the Begin and End dates of leave, the number of Days used, Docked Hours (when pay is docked from your paycheck for leave taken), the number of used hours per day (Hours/Day), and the Approval status.