Post Final Grades

The Post Final Grades module allows teachers to post final grades for exams, quarters, semesters, or years, as required per marking period. Grades can be entered manually, be imported via a CSV file, or pulled from the Gradebook.

Posting Quarter Grades

If your district is using local posting fields specific to your district, while they may not be seen below, they will display on your screen. For clarification on these fields, refer to your administrator.

1. Select the correct course section from the course pull-down.

2. From the Grades menu, select Post Final Grades.

You also have the option to click the Portal alert. Clicking the Portal alert will open the posting window for the selected course. Note: Once grades are posted, the alert will disappear; however, grades can continue to be updated during the marking period window as needed when accessed via the Grades menu.

3. Click the correct exam from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

If the marking period timeframe has ended, the posting period will not be available and a variation of the following message will display: "You can't currently post final grades for Quarter X. Grade posting for this marking period is already closed."

4. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference.

5. The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, Grade Level, and all quarter, semester, year, and exam grades posted. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

6. There are several ways grades can be posted for students; the first option includes clicking the Use Gradebook link, which will pull all gradebook grades for all students in the section automatically.

Post Final Grades

If there are ungraded assignments in the gradebook, and the Use Gradebook Grades link (for all students) is clicked, the system will respond with an error message stating that all gradebook grades need to be entered before grade posting can take place. This does not apply to Interim posting. If needed, you can then utilize the Missing Grades Report by clicking the corresponding link to enter missing grades. Here you also have the option to navigate to the Gradebook or Return to Grade Posting via the corresponding links.

a. Once the Use Gradebook link is clicked, a confirmation message displays. Select OK to proceed and post final grades. You can click Cancel to return to the Post Final Grades screen without pulling gradebook grades.

Reposting grades can be performed at any point during the grade posting timeframe.

7. The second option for posting exam grades, includes clicking the Use Gradebook link for each individual student. This allows you to decide whether you want to pull in the gradebook grade for select students while entering other students' grade manually. Upon clicking the link, the Percent & Grade letter fields are automatically populated, as shown in the image below.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

8. The last option is to manually enter the grades. To manually enter a final grade, enter a numeric percent or select a letter grade from the pull-down--both fields are located in the Percent & Grade column.

a. If a grade is enter manually and differs from the grade currently documented in the gradebook, an explanation for the grade may be required. Enter an explanation and click OK to proceed. Otherwise, click the Use gradebook value button to revert to the gradebook grade.

9. Once grades are entered or pulled from the gradebook, you have the option to post comments. Select the desired comment from the Report Card Comments pull-down for each student. Note: You can also post Report Card Comments via Grades > Report Card Comments.

Comment options are defined by your district and may include pull-down comments, short comments, or longer comments per course or student.

To quickly find a specific comment code, you can begin typing the number of text in the Filter text box.

You can also click the Check all visible link to select all comment codes to be posted. Click Clear selected to clear any selections made.

10. For the legend of comment codes and letter grades, click the Letter Grades & Comment Codes link.

11. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

12. While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Final Grade or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Exam Grades

If your district is using local posting fields specific to your district, while they may not be seen below, they will display on your screen. For clarification on these fields, refer to your administrator.

1. Select the correct course section from the course pull-down.

2. From the Grades menu, select Post Final Grades.

3. Click the correct marking period from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

If the exam timeframe has ended, the posting period will not be available and a variation of the following message will display: "You can't currently post final grades for Semester 1 Exam. You can post final grades for this marking period between Dec 12, 2019 & Jan 24, 2020 at 5:00PM."

4. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference.

5. The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, and Grade Level. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

6. There are a couple of ways grades can be posted for students; the first option includes importing grades by clicking the Import CSV button. This feature is useful if you have exam grades already recorded in an Excel spreadsheet.

The file uploaded must be in CSV format; otherwise, the file will not upload correctly.

a. Upon clicking the Import CSV button, browse via the pop-up window and select the file to upload. Once a selection has been made, you will need to complete the Column Setup via the pop-up window. If the first line displayed is the Header, select the corresponding check box. Next, select what type of information is displayed in each column from the pull-down. If the system recognizes the column information, it will automatically set it for you, as shown in the image below. Since the Grade Level does not need to be imported, you can leave the pull-down blank.

b. Once all columns are set, click the Submit button to import the grades. You can also click Cancel if you want to upload a different file or enter grades manually. Clicking Submit will populate the Percent & Grade column.

Reposting grades can be performed at any point during the grade posting timeframe.

7. The second option for posting grades is to manually enter the grades. To manually enter an exam grade, enter a numeric percent and select a letter grade from the pull-down--both fields are located in the Percent & Grade column.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

8. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

9. While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Final Grade or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Semester Grades

Quarter and Exam grades must be posted before the posting of Semester or Full Year grades; otherwise, the average will not calculate properly. However, based on your district's system preferences, all parent marking period grades may be recalculated when you (teachers) post a final grade for a child marking period; i.e. if a quarter final grade is changed, the semester and full year final grades will be recalculated. All parent marking periods that have grades will update according to their grade posting schemes. The recalculation process works with both letter and percent grades.

1. Select the correct course section from the course pull-down.

2. From the Grades menu, select Post Final Grades.

You also have the option to click the Portal alert. Clicking the Portal alert will open the posting window for the selected course.

If you do not see an option to post semester grades, semester grades do not apply to the selected section or grades are pulled and posted at the administrative level.

3. Click the correct semester from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

If the marking period timeframe has ended, the posting period will not be available and a variation of the following message will display: "You can't currently post final grades for Semester 1. You can post final grades for this marking period between Dec 12, 2019 & Jan 24, 2020 at 5:00PM."

4. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference.

5. The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, and Grade Level. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

6. There are several ways grades can be posted for students; the first option includes clicking the Use Weighted Average of Quater and Semester Exam Grades link, which will calculate and post the Semester grade based on the system Preferences set up by the district. The various options are shown in the image below. Note: This option is varies depending on the Grade Posting Averaging scheme set up by the district.

Post Final Grades

a. Once the Use Weighted Average of Quarter and Semester Exam Grades link is clicked, a confirmation message displays. Select OK to proceed and post semester grades. You can click Cancel to return to the Post Final Grades screen without averaging a semester grade.

Reposting grades can be performed at any point during the grade posting timeframe.

7. The second option for posting grades, includes clicking the Use Weighted Average of Quarter and Semester Exam Grades link for each individual student. This allows you to decide whether you want to average the grade for select students while entering other students' grade manually. Upon clicking the link, the S2 Percent & Grade letter fields are automatically populated, as shown in the image below.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

8. The last option is to manually enter the grades. To manually enter a final grade, enter a numeric percent and select a letter grade from the pull-down--both fields are located in the S2 Percent & Grade column.

9. Once grades are entered or averaged, you have the option to post comments. Select the desired comment from the Report Card Comments pull-down for each student. Note: You can also post Report Card Comments via Grades > Report Card Comments. Note: Based on your district's preferences, comment may only be required when posting quater grades.

To quickly find a specific comment code, you can begin typing the number of text in the Filter text box.

You can also click the Check all visible link to select all comment codes to be posted. Click Clear selected to clear any selections made.

10. For the legend of comment codes and letter grades, click the Letter Grades & Comment Codes link.

11. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

12. While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Final Grade or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Full Year Grades

Quarter and Exam grades must be posted before the posting of Semester or Full Year grades; otherwise, the average will not calculate properly. However, based on your district's system preferences, all parent marking period grades may be recalculated when you (teachers) post a final grade for a child marking period; i.e. if a quarter final grade is changed, the semester and full year final grades will be recalculated. All parent marking periods that have grades will update according to their grade posting schemes. The recalculation process works with both letter and percent grades.

1. Select the correct course section from the course pull-down.

2. From the Grades menu, select Post Final Grades.

You also have the option to click the Portal alert. Clicking the Portal alert will open the posting window for the selected course.

3. Click the correct marking period from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

If the marking period timeframe has ended, the posting period will not be available and a variation of the following message will display: "You can't currently post final grades for Full Year. You can post final grades for this marking period between May 22, 2020 & Jun 7, 2020 at 5:00 PM."

4. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference.

5. The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, and Grade Level. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

6. The values for each of the marking periods will auto-populate, as shown in the image below.

7. Click the Use Average of Quarter Grades link to to post grades automatically for all students in the course. You also have the option to click the link for an individual student if you do not want the link to apply to all students. The link displays as Use Weighted Average of Quarter and Semester Exam Grades if an exam is included in the Grade Posting Averaging scheme set up by the district.

Reposting grades can be performed at any point during the grade posting timeframe.

8. Upon clicking the link, the FY Percent & Grade letter fields are automatically populated, as shown in the image below.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

9. The last option is to manually enter the grades. To manually enter a final grade, enter a numeric percent and select a letter grade from the pull-down--both fields are located in the FY Percent & Grade column.

10. Once grades are entered, you have the option to post comments. Select the desired comment from the Report Card Comments pull-down for each student. Note: You can also post Report Card Comments via Grades > Report Card Comments. Note: Based on your district's preferences, comment may only be required when posting quater grades.

To quickly find a specific comment code, you can begin typing the number of text in the Filter text box.

You can also click the Check all visible link to select all comment codes to be posted. Click Clear selected to clear any selections made.

11. For the legend of comment codes and letter grades, click the Letter Grades & Comment Codes link.

12. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

13. While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Final Grade or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Comments

Your district has the option to Hide Comments, Conduct and local posting fields for all marking period not setup as quarters. All marking periods not housed in the school_quartes table, which when enabled allows administrative users to select the types of posting options that should be restricted to quarters via the Hide Options pull-down.

1. Once grades are entered, you have the option to post comments. To use previous comments from the previous marking period, click the Copy Comments from Previous Quarter button.

You may have the option of posting comments without posting grades--this settings must first be enabled by your district.

2. Select the desired comment from the Report Card Comments pull-down for each student. Note: You can also post Report Card Comments via Grades > Report Card Comments.

If the district has not set up built in comments, this field may be a text field where you can enter any comments necessary.

You can select up to six comments from the applicable pull-down (Report Card Comments pull-down or Comments pull-down); if you try to select more than six comments at a time, the pull-down turns red and data cannot be saved.

3. You also have the option of using the Longer Comments text boxes, if applicable.

4. To enter Longer Comments for the course en masse, type the comment in the Mass assign longer course comments text box. Once the comment has been entered, click Replace to replace everything in all comment boxes with the entered text.

If adding additional comments, click Append to place the comment after the existing comment(s) or click Prepend to place the comment before the existing comment(s).

To remove all existing comments, clear the Mass assign longer course comments text box and click Replace.

5. If the district has enabled Conduct comments, you can select the applicable conduct from the pull-down. If the district enabled the system preference but did not have conduct comments configured by Focus, you will see a text box where you can enter data.

6. Click the Longer Comments icon to open a Report Card Comments pop-up window for lengthly comments (1121 characters max). When your comment has been entered, click Save.

You can also click the Click to copy comments from the previous quarter button to pull in the previous comment made to be used again.

Once saved, the Longer Comments icon displays with a green check mark indicating that a comment has been made.

7. Click the Mass Update button to update the Comments, Conduct, and/or Report Card Comments columns en masse.

Select the comment column to be mass updated from the pull-down.

Enter the comment in the text box or select the comment from the pull-down.

Click Run Mass Update to apply the comment to all students.

8. While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Final Grade or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Additional Features

1. Above the listed students you will see a floppy disk icon; clicking the icon allows you to export the listed data to an Excel spreadsheet.

2. The listed data can be sorted by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with V.

3. To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

4. If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

5. Click the Filters button to filter data and apply filter rules. To add more than one filter to a column, click on the green plus sign. To delete an added filter, click on the red minus sign. Select the gray arrow for additional filtering rules.

For more information on how to use the Filters feature, see the Filters document.