Perfect/Excessive Attendance

The Perfect/Excessive Attendance report includes three Attendance Reports on one screen: the Perfect Attendance Report, the Excessive Absences Report, and the Skip Report.

Perfect Attendance

1. From the Attendance menu, select Perfect/Excessive Attendance.

2. The Perfect/Excessive screen defaults to the Perfect Attendance report via the Perfect Attendance tab.

3. The Perfect Attendance report identifies students with the best attendance records. This report also includes the Periods Tardy so that the school may consider tardies when determining perfect attendance.

4. Select a Threshold from the provided pull-down. To display students that have 0 absences, leave the defaulted selection. To change the data and display students that have 1-5 absences, select the corresponding number of absences.

The threshold represents daily absences, not period absences.

5. The Perfect Attendance report includes a Timeframe pull-down at the top of the report. Only Attendance data within this Timeframe will populate the report. You can select the entire School Year, the current marking period (Q3), Month to date, Last 30-90 days, or create a Custom timeframe.

a. Selecting Custom will display two additional text boxes where you can enter a beginning date and an end date for a Timeframe date range. You can enter a date into the provided text boxes or click the calendar icon to select a date.

6. To filter the report based on a period, select the applicable period from the Show Teacher pull-down. The options list each period in the school. If you select a period from the pull-down, a new column displays the teacher's name for the selected period.

7. You also have the option to Ignore Excused Absences by selecting the corresponding check box.

8. When all selections have been made, click Go to generate the report.

9. The Perfect Attendance report displays the name of the Student, the Student ID, the student's Grade level, the applicable period teacher (if a selection is made from the Show Teacher pull-down), Days Absent (if a Threshold is set), and Periods Tardy.

10. Click the Student name link to open the student's Absence Summary, as shown in the image below.

Notice that while the report is displayed, you can click Search Screen to conduct a student search. Click Simple List for the Focus report. You can also click Customized List which will display additional columns of student information selected from Columns in Student Lists via Preferences or by clicking the Customize Student List tab.

Excessive Absences

1. From the Attendance menu, select Perfect/Excessive Attendance.

2. The Perfect/Excessive screen defaults to the Perfect Attendance tab; click the Excessive Absences tab.

3. Select a Threshold from the provided pull-down. To change the data and display students that have 1-10 absences, select the corresponding number of absences.

The threshold represents daily absences, not period absences.

4. The Excessive Absences report includes a Timeframe pull-down at the top of the report. Only Attendance data within this Timeframe will populate the report. You can select the entire School Year, the current marking period (Q3), Month to date, Last 30-90 days, or create a Custom timeframe.

a. Selecting Custom will display two additional text boxes where you can enter a beginning date and an end date for a Timeframe date range. You can enter a date into the provided text boxes or click the calendar icon to select a date.

5. To filter the report based on a period, select the applicable period from the Show Teacher pull-down. The options list each period in the school. If you select a period from the pull-down, a new column displays the teacher's name for the selected period.

6. You also have the option to Ignore Excused Absences by selecting the corresponding check box.

7. When all selections have been made, click Go to generate the report.

8. The Excessive Absences report displays the name of the Student, the Student ID, the student's Grade level, the applicable period teacher (if a selection is made from the Show Teacher pull-down), and the number of Days Absent (the Threshold selected).

9. Click the Student name link to open the student's Absence Summary, as shown in the image below.

Notice that while the report is displayed, you can click Search Screen to conduct a student search. Click Simple List for the Focus report. You can also click Customized List which will display additional columns of student information selected from Columns in Student Lists via Preferences or by clicking the Customize Student List tab.

Skip Report

1. From the Attendance menu, select Perfect/Excessive Attendance.

2. The Perfect/Excessive screen defaults to the Perfect Attendance tab; click the Skip Report tab.

3. The Skip Report identifies students who were marked absent in at least 1 period and present in another period on the same day.

The Skip Report does not utilize the Threshold pull-down like the Perfect Attendance and the Excessive Absences report.

4. The Skip Report includes a Timeframe pull-down at the top of the report. Only Attendance data within this Timeframe will populate the report. You can select the entire School Year, the current marking period (Q3), Month to date, Last 30-90 days, or create a Custom timeframe.

a. Selecting Custom will display two additional text boxes where you can enter a beginning date and an end date for a Timeframe date range. You can enter a date into the provided text boxes or click the calendar icon to select a date.

5. To filter the report based on a period, select the applicable period from the Show Teacher pull-down. The options list each period in the school. If you select a period from the pull-down, a new column displays the teacher's name for the selected period.

6. You also have the option to Ignore Excused Absences by selecting the corresponding check box.

7. When all selections have been made, click Go to generate the report.

8. The Skip Report displays the name of the Student, the Student ID, the student's Grade level, the applicable period teacher (if a selection is made from the Show Teacher pull-down), Days Absent, and Skipped Days.

9. Click the Student name link to open the student's Absence Summary, as shown in the image below.

Notice that while the report is displayed, you can click Search Screen to conduct a student search. Click Simple List for the Focus report. You can also click Customized List which will display additional columns of student information selected from Columns in Student Lists via Preferences or by clicking the Customize Student List tab.

Additional Features

1. Click the floppy disk icon to export the students and attendance data to an Excel spreadsheet.

2. Click the Filter button to add Filter Rules to the report. Start by adding one rule, such as Grade Equal 12, as shown in the image. The first pull-down is the listed columns. The second pull-down is the rule, such as contains, equal, starts with, etc. Then enter the information you'd like to filter by in the text box.

a. Notice that you can also click the Add Rule link to add an additional filter; you can clear the filter by clicking the Clear Rules link. To remove just one rule/filter, click Remove next to each listed filter.

b. You can further customize the filters using the AND/OR pull-down.

3. If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.

4. To make the report full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

5. You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, Student was clicked twice; therefore, student last name starting with Z are listed first.