Proficiency Gradebook

The Proficiency Gradebook offers teachers with various ways to enter grades, configure the gradebook, add and edit assignment categories, add and edit assignments (customized details, resources, standards, and additional settings), as well as generate gradebook reports, all broken down by proficiency standards.

In order to use the Proficiency Gradebook, your district must first enable the preference to Use Proficiency Gradebook via Setup > System Preferences > Default School Preferences/School Preferences > Grading.

Gradebook Navigation

From the Grades menu, click Gradebook.

Gradebook

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

In the top left, there are several tabs, which can be clicked to determine what information is displayed on the screen. All displays all assignments, categories (if set up), and standards for all students. See Viewing Assignments in the Gradebook for more information.

Gradebook

Assignments are broken down by assigned proficiency standards.

Gradebook

Click the Category tab to display all categories in a left panel which contains the ability to edit, add, and import categories. See the following sections for more information: Adding Categories, Editing Categories, Importing Categories, and Deleting Categories.

Gradebook

Click the Assignment tab to display Assignments in the selected Category, as well as all assignment Details, Grades, Resources, Standards, and Options. Here you also have the ability to edit assignments, add new assignments to a category, import assignments to a category, and import grades to an assignment. See the following sections for more information: Adding Assignments, Editing Assignments, Deleting Assignments, and Importing Assignments.

Gradebook

Click the plus sign (+) to add an assignment to the gradebook for a selected category. See Adding Assignments for more information.

Gradebook

Click the Hide/Show arrow to open the Assignments panel.

Gradebook

While viewing the Assignments panel, click the student icon to view a list of students in the course. Click the student to view grades by student. See Viewing Grades by Student for more information.

Gradebook

Click the Assignments icon to close the student list and view the Assignments panel again.

Gradebook

To close the Assignments panel, click the Hide/Show arrow.

Gradebook

The Place Invalid Assignments link and pop-up window display when there are assignments without a category present in the Gradebook. See Assignments Unlinked From Categories for more information.

Gradebook

Enter Grades By displays a pull-down of options so you can determine in what method grades are to be entered, such as Points, Perecent, Letter Grade, etc. See Entering Grades and/or Viewing and Entering Grades by Assignment for more information.

Gradebook

Click Reports to display reports containing various grade data. See Gradebook Reports for more information.

Gradebook

Click Settings to view and enabled additional options, configure the gradebook, create custom grades, create gradebook groups, select grade colors, and enable Third Party Systems (i.e. Google Classroom). See Gradebook Options and Configuration for more information.

Gradebook

If enabled by the district, you can click the clipboard icon to enter notes for individual students. The notes will display on the Student/Parent Portal if enabled on the note. See Adding Student Notes for more information.

Gradebook

The Grade displays the running gradebook average which is the average of the most recent score for each standard (up to 1 decimal place). The letter grade is also displayed for the class average. The students grades are determined by average of standards, the standard grades are determined by the grade for the most recent assignment. For example: The average of all most recent scores for all standards is 3.385, so the Grade displays as 3.3 B.

The progress indicator code bar displays red for 2 or lower, yellow for 3 or lower, green for 3 and above. I.e. 50%  or lower is red, 51%-75% is yellow and 75% or higher is green.

Gradebook

The Student ID column displays the student ID, unless this option is turned off in Preferences.

The Assignment Header displays data for the assignment. Hover over the i symbol to display additional assignment information including: Title, Points, date Assigned, date Due, Category, Average, Range, and Description. Click the i symbol to edit the assignment. See Editing Assignments for more information.

Cursor

If additional features are enabled for this assignment, they will be indicated in the bottom right of the assignment header. A paper icon indicates an Assessment has been added to the assignment (available to districts using the Create Assessments module). An upload icon indicates students may upload documents to the assignment. See Adding Assignments for information on adding assessment to assignments and for information on how to enable student uploads.

Gradebook

An “A” displays on the assignment under the Click to edit “i” when a Learnosity Assessment is linked to an assignment from the Details tab. Note: Learnosity can be enabled by the district’s Account Executive. For more information, see Create Assessments.

Assignments from third parties display with the associated icon in the header or display with a generic icon (if applicable).

A down arrow indicator displays in the assignment header for assignments that have been flagged as “Exclude from Average” on the Options tab of assignments.

Cursor

Click the modal icon to open the applicable data, in this instance, student's grades in all categories, in a new pop-up window. Here you can view and edit applicable fields just as you can in the Gradebook but from a different point of view.

Gradebook

Click the left and right arrows to navigate to the previous or next student. Click Close to close the pop-up modal. Note: If one of the arrows appears to be inactive it's because you at the beginning or the end of the list and can't go any further.

Gradebook

Click the Student name to open Student Info. Note: If you click a student's Alert Icon, Student Info will open in a new browser tab to the applicable tab/category that houses the Alert Icon.

Gradebook

Click the student icon and down arrow to view and navigate to additional student screens including Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

Cursor
Gradebook Categories & Assignments
Adding Categories

In order to create assignments, you must first create at least one Gradebook Category. If your district doesn't use categories, you can create one category titled "All Assignments" or "Assignments."

The Proficiency Gradebook does not support the Percent of Final Grade feature for weighted categories, which is normally enabled via Gradebook Configuration.

The Proficiency Gradebook does not support the Automatically Drop Lowest Grades feature.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. Click the Category tab.

Gradebook

3. Click + New Category.

4. Enter a Title for the category.

Gradebook Assignments

5. Click the Color radio button to display the color options and to select the color for the Category. This color will show in the column header.

Gradebook

6. From the Linked Sections pull-down, select the sections that should be assigned to this category. Note: If you are planning to add assignments to more than one section, the category will need to be added to those sections as well.

Gradebook

The marking period short name displays when the section is not full year.

(Inactive) displays at the end of the section name when the marking period selected is not within the current quarter / semester / year.

(Not Graded) displays at the end of the section name when the section is not graded.

Select the sections from the Linked Sections pull-down to share a category among all applicable sections, as opposed to creating a category for each section, especially when the same assignments will be assigned to multiple sections.

Hover over the question mark (?) icon for additional information about select settings.

Gradebook Assignments

7. From the Linked Marking Period pull-down, select the periods that should be assigned to this category.  Note: The current marking period and future marking periods default to selected (the current marking period cannot be cleared). Marking periods can be added or removed from the pull-down.

Gradebook

8. Click Save to create the category. Click Cancel to close the pop-up window without adding the category.

Gradebook Assignments

Click the X at any point to close the pop-up window. Note: Data will not be saved.

Once the category is created, it displays in the Assignments panel with options to edit the category, add assignments, and import assignments. See the following sections for more information: Editing Categories, Adding Assignments, Importing Assignments.

Gradebook
Editing Categories

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

Gradebook

3. Click the category in the Assignments panel that needs to be edited.

Gradebook

4. Click Edit.

Gradebook

5. Make all necessary edits and click Save.

Gradebook

6. Depending on the edits made, you may have to select the periods and marking periods to which changes should be applied. Note: The current/selected period and marking period are grayed out/inactive because they cannot be cleared. Changes apply here because it is where the changes were made.

Click Save to apply changes. Click Cancel to return to the Edit Category pop-up window.

Gradebook

When editing a category, changing the title or marking periods fields will not automatically effect all periods. You will get a prompt when saving to select the sections that should be impacted in addition to the marking periods. Note: The marking periods reflected in the pull-down now reflect the marking periods selected for the current section group, which can be different from the marking periods for other section groups.

Gradebook

For detailed information about each setting, see Adding Categories.

Importing Categories

The Import a Category feature allows teachers to import and use a Category already created for another section, previous marking period, or previous school year in Focus.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

Gradebook

3. Click Import Category.

Gradebook Assignments

4. Select the school Year from the first pull-down.

Gradebook

5. Select the Section from which you'd like to import the category.

6. Select the marking period from the Quarter pull-down.

7. Select the categorie(s) that you want to import from the Category pull-down.

Gradebook

8. Select Additional Linked Sections from the provided pull-down to import the category to other sections as well.

Gradebook

9. Click Import to import the category and category information. Click Cancel to close the pop-up window without importing the category.

Click the X to close the pop-up window at any time. Note: If you click the X, the window will close without saving/importing data.

Gradebook

Once imported, you will see the Category and attached assignments display in the Assignments panel.

Gradebook

The Assignments linked to the category imported are automatically updated for the current school year; therefore, the Assigned Date, Due Date, and Publish Date are automatically updated based on the date of importation.

Deleting Categories

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

Gradebook

3. Click the category in the Assignments panel that needs to be edited.

Gradebook

4. Click Edit.

Gradebook

5. Click Delete.

Gradebook

When you click the Delete button on a category, the category is checked for assignments, instead of grades. If the category currently has an assignment in the current section, a message displays telling you to remove the assignments first.

When a category does not have any assignments in the current section, a delete confirmation pop-up displays all section groups linked to the category. Any section groups that contain assignments will show the amount of assignments, which cannot be selected for deletion.

Gradebook

Deleting a category allows you to delete from the current section/marking period (or receive an error if you cannot due to an existing assignment), but you can choose specific marking periods within each section from which to delete the category. Select the applicable sections/marking periods by selecting the check boxes. Then, click Delete.

Gradebook

6. All linked sections are selected by default when deleting a category. However, you can clear the check boxes for specific sections if you do not want to delet the category from all sections.

Gradebook Assignments

7. Click Delete to remove the category from select sections. Click Cancel to keep the category in all sections.

Adding Assignments

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click + (blue plus sign) to add an assignment.

Gradebook

You can also add assignments directly to categories. Click the Category tab.

Gradebook

Click the applicable category, then click + New Assignment.

Gradebook

At any point, while adding, viewing, or editing an assignment, you can click the slider (left arrow) to collapse the Assignments panel displayed. Click the slider (right arrow) to display the panel.

Gradebook

If you try to create an assignment but haven't created any categories, upon trying to add a new assignment, you will be prompted to create a category first.

Gradebook
Adding Details

1. The assignment screen defaults to the Details tab.

Gradebook

2. Click the pencil icon to add an assignment image.

Cursor

You can select from the existing System Images. upload an image, or take a photo with your webcam. Click Choose a file or drag it it here to browse for an image on your computer. You can also drag and drop the image into the Your Images section. Click Take Photo to take a photo using your computer's webcam.

Finder

3. Enter the Assignment Title in the text box.

4. Enter the number of Questions in the text box.  This is not required and is typically used when entering scores based upon questions correct/incorrect.

5. Select the assignment Category from the pull-down.

6. Enter an Assigned Date to determine the date the assignment will be assigned to students.

a. Select the Time check box next to the Assigned Date to determine the exact time the assignment will be assigned on the entered date. If a time isn't entered, the assignment will be assigned at midnight of the assigned date entered.

7. Enter the Due Date to determine when the assignment is due by the students.

a. Select the Time check box next to the Due Date to determine the exact time the assignment is due on the entered date. If a time isn't entered, the assignment will be due at midnight of the due date entered.

If both settings, Allow Student Uploads and Don't Allow Late Submissions, are enabled from the Options tab, students will not be able to upload documents after the Due Date and Time.

If your district is using the Create Assessments module, and an Assessment is attached to the assignment, the Assessment will not be available on the Student Portal after the Due Date and Time.

8. Enter a Publish Date to determine when the assignment is visible to parents and students in the Parent/Student Portal. Note: The assignment will not be visible to parents/students until the Publish Date has passed. The Publish Date also determines when links for attached assessments displays.

The Publish Date for assignments can pre-date the Due Date.

A crossed out eye icon displays in the assignment header on the All tab to indicate that Parents and students cannot see this assignment until [Publish Date].

Cursor

a. Select the Time check box next to the Publish Date to determine the exact time the assignment will be published on the entered date. If a time isn't entered, the assignment will be published at midnight of the publish date entered.

Gradebook Assignments

9. Select the Marking Period for which the assignment will take place.

If you are using block scheduling, the marking period pull-down displays with the progress periods instead of the parent quarters.

If the assignment dates are outside of the progress period, there is a pop-up that displays alerting you that you cannot add the assignment with the set dates and progress period combination.

If you are using normal quarter setup and the assignments dates are outside of the marking period selected, a pop-up warning displays alerting you that the dates are not in the selected marking period. You can click Confirm to continue or click Cancel to edit the assignment dates.

10. To add the assignment to additional sections, select the sections from the Linked Sections pull-down.

Gradebook

The marking period short name displays when the section is not full year.

(Inactive) displays at the end of the section name when the marking period selected is not within the current quarter / semester / year.

(Not Graded) displays at the end of the section name when the section is not graded.

If Add All Assignments to Each Section of Your Course by Default is selected via Settings >  Gradebook Configuration, sections with the same course number are automatically selected, as long as the Category has been created in the other sections.

If a student is enrolled in multiple section taught by you, and you add an assignment across those sections, the student will have a single grade for the assignment.

Hover over the question mark (?) icon for more information.

Cursor

11. To Autofill a grade for all students, select the type of grade that should be auto-filled from the pull-down, such as Points, Percent, Letter Grade, etc. Then enter the applicable information, such as points, or letter grade in the Autofill text box.

Gradebook

12. Click + New Assessment to create a test or assignment within Focus. 

13. Click Import Assessment to import an existing assessment created via Create Assessments (assessments created by the district or teachers can be imported with the applicable permissions).

Assignments can have only one of the following: Learnosity assessment, FAS test, or the Allow Student Uploads setting enabled (Options tab). You will be prevented from allowing student uploads if an assessment or test are linked to the assignment, and prevents adding an FAS test if an assessment is present, preventing more than one of these from being selected (attaching Learnosity unlinks any existing tests, and prevents student uploads).

Learnosity, FAS, and the ability to create assessments are additional features that may not be available to you, depending on your district settings.

14. If Google Classroom is enabled, select the Google Classroom Assignment from the pull-down to sync/add the assignment with Google Classroom.

Gradebook

15. If tests have been created via Grades > Create Tests, you can link those tests to the assignment from the Assign Test pull-down.

a. If a test is assigned, you can enter a Test Login PIN that students will need to enter in order to access the test.

16. Enter a Description of the assignment (optional), which will be available when viewing assignment details, such as hovering over the informative i on assignment headers.

Gradebook

The Description text box allows users to bold, italicize, underline, and strikethrough text, as well change the font type and size, format in bullets, add background color, add a table of information, add a link, picture, video, and more.

Cursor

17. Click + New Post to add a post to the assignment to provide additional information on the assignment viewable by students/parents on the Grades (Assignments) screen.

Gradebook

a. Enter a Post Title in the provided text box.

Gradebook Assignments

b. Enter Post Content in the provided text box.

c. If you want to specify profiles that should have access to the assignment post, select the appropriate profiles from the Visible To pull-down.

d. Select the Send Notifications check box to send a notification to the Community App if your district us using the mobile app (when adding a post).

e. Click Post to post the content to the assignment. Click Cancel to remove the post.

Once posted, posts are viewable by students/parents on the Grades (Assignments) screen.

Grades (Assignments)

f. Once posted, click Edit to open the post and edit content as needed.

Gradebook

g. Click + New Post to add another post.

h. If students or other users have added a comment on your post, click the [1] Comments link to view them.

Gradebook

Students and other users can add comments if you enable comments on the Options tab of the assignment.

1. Click Comment to add your own comment.

2. Click Reply to reply to the comment made by the student/user.

3. Select the Hidden check box to hide the comment from other students. Clear the selected check box, to make the comment visible to others.

4. Click Hide Comments to hide the comments made from the Details tab.

Gradebook

18. When all data has been entered, click the Save button to officially add the assignment.

Gradebook

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

Proficiency standards must be added before assignments can be saved. See Adding Proficiency Standards for more information.

Adding Proficiency Standards

1. Click the Standards tab.

Gradebook

The section selected must have at least one standard linked to its course for this tab to be available in assignments. Standards are assigned to courses by the district from Assessment > Assign Standards to Courses.

All attached standards display at the top of the screen.

Gradebook

All Available Course Standards display at the bottom.

Gradebook Assignments

2. Click + Add to attach a standard to the assignment.

Gradebook Assignments

3. To filter for specific standards, enter key words in the Filter field.

Gradebook Assignments

a. Click the X to remove the Filter.

Gradebook Assignments

4. Once added, click Remove to remove a standard from the assignment, if applicable.

Gradebook Assignments

5. When all data has been entered, click the Save button to officially add the assignment.

Gradebook

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

Adding Resources

1. Click the Resources tab to add different resources to the assignment, such as documents, links, calendar events, and more.

Gradebook

2. Click Create Resource.

3. In the resource pop-up, enter a Title in the provided text box.

Gradebook Assignments

4. Select whether the resource provided is a Link, Folder, File, or Calendar Event from the pull-down.

5. Depending on the type of resource selected, the follow steps will vary. See the appropriate step for each type of resource. See Adding a Calendar Event as a Resource for more information on calendar events.

Gradebook Assignments

a. If you selected Link, enter the Web Address in the provided text box.

b. If you selected Folder, you will upload multiple resources to the Folder, such as a file or link; therefore, nothing will be uploaded here.

i. Click on the created Folder to add resources.

Gradebook Assignments

ii. Click Create Resource to add links, files, calendar events, or additional folders to the folder.

Gradebook Assignments

c. If you selected File, click No File to browse your computer and select the document to be uploaded as a resource.

Gradebook Assignments

i. Once the file is uploaded, the file displays along with two additional icons. Click the cloud to download the file. Click the red X to delete the file and upload a new one.

Gradebook Assignments

6. You have the option to share uploaded Resources with other teachers by selecting the Shareable to other teachers check box. Selecting the check box allows other teachers to search for and share the same resource on their web pages via My Information > Resource Browser. The same is accessible for administrative profiles via Grades > Resource Browser.

Gradebook Assignments

If you do not have permission to access the Resource Browser enabled by the district via Users > Profiles, the Shareable to other teachers option does not display.

7. To display an image for the resource link, folder, or file, click Select Image.

Gradebook Assignments

a. You can select from the existing System Images or upload an image. Click Choose a file or drag it it here to browse for an image on your computer. You can also drag and drop the image into the Your Images section.

Gradebook Assignments

8. Once all selections have been made, click the Save button to post the resource to the assignment. Click Cancel to return to the Resource tab without adding a resource.

Gradebook Assignments

9. Click the resource to open the link, file, or folder. To edit the resource, click the blue pencil located in the lower right corner of each resource.

Gradebook Assignments

10. You can also click the four arrowed icon in the right corner of each resource to rearrange the order of the icons. For example, if you wanted the Essay Outline Folder resource first, click the four arrowed icon and drag the icon to the left.

Google Chrome

11. To add more resources, click Create Resource.

Resources added display for students and parents on the Grades (Assignments) screen on the Resources tab.

Grades (Assignments)
Adding a Calendar Event as a Resource

Adding a calendar event will be available to you if your district integrates with Google Classroom and/or you have the Show Google Classroom permission enabled by the district via Users > Profiles.

1. Click the Resources tab.

Gradebook

2. Click Create Resource.

3. In the resource pop-up, enter a Title in the provided text box.

4. Select Calendar Event from the pull-down.

Focus

5. Click Sign in with Google Classroom to link the Calendar Event in your web page to a calendar event in your Google Calendar.

6. Follow the prompts in order to sign in to your Google account. Once signed in, your email address displays next to Google Account. Click the unlink button to sign out of the account.

Focus

7. Your Google Calendar(s) associated with your Google Classroom now display in the Calendar pull-down. Select the applicable Calendar from the pull-down.

Focus

If the assignment has linked sections, and any of those sections are linked to a Google Classroom class, Focus will automatically select the calendar for that Google Classroom class.

See the following links for information on enabling Google Classroom: Focus & Google Classroom, Preferences, Google Classroom, and/or Google Classroom for Teachers.

8. Select the days the event should repeat from the Repeat every pull-down.

Focus

If the assignment has linked sections, Focus will auto-fill the scheduling fields based on the superset of the section schedules. For example, if the web page is linked to Section A, which meets on Monday from 10:00am to 11:00am, and Section B, which meets on Tuesday from 12:00pm to 1:00pm, then the event will be repeated weekly on Monday and Tuesday from 10:00am to 1:00pm.

9. Enter or edit the dates and times the event should be active in the corresponding text boxes.

10. Select the Link directly to Google Hangouts check box so the event gets created with a Google Hangouts meeting. If the check box is left cleared, the calendar event will be saved in the associated calendar without going to Google Hangouts.

Focus

You can select Link from the resource type pull-down and enter the Google Hangouts meeting URL, which will navigate directly to Google Hangouts, as opposed to creating an Event Calendar resource. For more information on creating different types of resources, see Adding Resources.

Focus

11. To display an image for the resource link, folder, or file, click Select Image.

Focus

a. You can select from the existing System Images or upload an image. Click Choose a file or drag it it here to browse for an image on your computer. You can also drag and drop the image into the Your Images section.

12. Once all selections have been made, click the Save button to post the resource to your web page. Click Cancel to return to the Resource tab without saving data.

Focus

13. Click the created resource to open the event in the Google Calendar or with Google Hangouts.

Gradebook

If the resource has been linked to Google Hangouts, when clicked, Google Hangouts will automatically open for the meeting.

Hangouts Video Call

If the resource hasn't been linked to Google Hangouts, when clicked, Google Calendar opens and the event is displayed.

Google Calendar - Week of April 5, 2020
Adding Options

1. Click the Options tab.

Gradebook

Hover over the question mark (?) icon to display additional information about the setting.

Gradebook Assignments

2. Select the Assign to Individual Students Only check box to select the students who should be assigned the assignment in the selected section(s). Selecting the check box activates the Assigned Students pull-down for a more specified selection of students. If the Assign to Individual Students Only check box is left cleared, the assignment will be assigned to all students in the section and linked sections (determined from the Details tab).

Gradebook

a. Select the Assigned Students from the pull-down to determine the students for whom the assignment should be assigned. You can select the applicable students in addition to or in place of Assigned Groups.

b. Click the Assign Groups icon to select the group of students to which the assignment should be assigned. The groups displayed here are created via Settings > Groups tab. Students can then be assigned from the gradebook using the Group pull-down. Note: The Group column only displays when first enabled via Settings > View Options > Optional Columns: Gradebook Group.

Gradebook

i. Select the check box(es) to assign the assignment to the aplicable group(s). Then, click Add. Click Cancel to close the Assign Groups window without adding a student group.

Gradebook

ii. Once the students from the selected group have been added, their names display in the Assigned Students pull-down. From here, you can edit the selections made, if needed.

Gradebook

When students of a custom group are updated, you must re-assign the group to ensure all students in that group are assigned the assignment.

If students have not been assigned an assignment, the grade field displays as grayed out and is inactive, which prohibits you from entering grades and comments.

3. Select the Use Text To Speech check box to enable the text to speech feature for assessments where questions will be read aloud to students.

Gradebook

a. When the Use Text To Speech check box is selected, you must then select the Students who need Text To Speech from the corresponding pull-down. The pull-down defaults to All Students but select students can be selected as needed.

These options display if Learnosity is enabled on your site and a Assessment has been linked from the Details tab.

4. Select an assignment from the Requires Completion of pull-down if students must complete a particular assignment prior to completing the assignment.  Students will not be able to upload a document until the assignment selected in this pull-down has been given a grade, if allowing students to upload a document to this assignment. Note: This pull-down will not appear until there is at least one assignment in the gradebook per marking period.

Gradebook

5. Select the check box to Allow Student Uploads for students. Once enabled, students can upload a word document, PDF, or PowerPoint directly to the gradebook for assignments due.

Gradebook

The district's Account Executive must first enable Student Uploads; therefore, if this setting does not display, your district has not elected to enable the Allow Student Uploads setting via Setup > Site Administration.

Assignments can have only one of the following: Learnosity assessment, FAS test, or the Allow Student Uploads setting enabled. You will be prevented from allowing student uploads if an assessment or test are linked to the assignment, and prevents adding an FAS test if an assessment is present, preventing more than one of these from being selected (attaching Learnosity unlinks any existing tests, and prevents student uploads).

6. If you select the Allow Student Uploads check box, you can select the Don't Allow Late Submissions check box to ensure students are not able to upload files for an assignment after the Due Date and Time (if applicable) has passed.

7. Select the Exclude from Average check box to ensure the assignment doesn't count for or against the students averages, such as a practice test.

Gradebook

A down arrow indicator displays in the assignment header in the Gradebook for assignments that have been flagged as Exclude from Average.

Cursor

8. Select the Hide from Excluded check box to create an exclusive assignment for a student or group of students. Students with an asterisk (*) will not see the assignment on the student or parent portal. This is helpful when a transfer student comes into the class or make-up work has been assigned.

Gradebook

Hide From Excluded is only needed when you want to hide the assignment from students that have an excluded grade. Note: You do not need to Hide From Excluded if the option to Assign to Individual Students Only option is enabled and the assignment has been assigned to applicable students only because the assignment will be hidden from all students not selected from the Assigned Students pull-down.

9. Select the Allow Comments check box to allow students to post comments on assignments. If enabled, students and staff may add their own comments to posts. Staff may view all comments, and their comments will be immediately viewable by all.

Gradebook

Students and other users can post comments if a Post has been published by you first from the Details tab. If a post has not been added, comments cannot be added by other students or users.

10. Select the Comments Require Moderation check box to view comments made by students before making the comments viewable. Note: This option will only appear if Allow Comments is selected. If enabled, student comments are not visible to other students, until moderated by a staff member. Staff may view all comments, and their comments will be immediately viewable by all.

11. Select the Students can reply to other students check box to allow students to reply to student comments.  If not selected, students will only be allowed to reply to staff comments. Note: This option will only display if Allow Comments is selected.

12. Click Save to apply the settings to the assignment.

Gradebook

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

Editing Assignments

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. From the All tab, click the i for the assignment that needs to be edited.

Cursor

Hover over the i symbol to display additional assignment information including: Title, Points, date Assigned, date Due, Category, Average, Range, and Description.

Gradebook

You can also access an assignment using the following steps: Click the Category tab, then click the applicable category in the Assignments panel. Next, click the assignment title in the category to view and edit the assignment.

Gradebook

3. Make all necessary edits using the corresponding tab: Details, Resources, Standards, and Options.

Gradebook

4. Once all edits have been performed, click Save to apply changes.

Gradebook

When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entering information is not lost.

Deleting Assignments

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. From the All tab, click the i for the assignment that needs to be edited.

Cursor

Hover over the i symbol to display additional assignment information including: Title, Points, date Assigned, date Due, Category, Average, Range, and Description.

Gradebook

You can also access an assignment using the following steps: Click the Category tab, then click the applicable category in the Assignments panel. Next, click the assignment title in the category to view and edit the assignment.

Gradebook

The assignment screen defaults to the Details tab. If you need to edit the assignment Resources, Standards, or Options, click the corresponding tabs.

Gradebook

3. To delete the assignment, click Delete located in the upper right corner of the screen.

Gradebook

4a. If you try to delete an assignment that contains student grades, a pop-up displays altering you that the assignments has been graded. Select the check boxes to delete the assignment from the section regardless of the grades.

Gradebook

4b. If the assignment is linked to multiple sections, the assignment will be deleted from all listed sections unless the check box for the section is cleared.

Gradebook

5. Click Delete to remove the assignment from the selected sections/periods. Click Cancel to close the window without deleting the assignment.

If you need to restore an assignment that has been deleted, go to Gradebook Reports > Deleted Assignments.

Importing Assignments

The Import an Assignment feature allows teachers to import and use an assignment already created for another section, previous marking period, or previous school year in Focus.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

2. Click the Category tab.

Gradebook

3. Click the category from the Assignments panel to which assignments are to be imported.

Gradebook Assignments

4. Click Import Assignment.

5. Select the school Year from the first pull-down.

Gradebook

6. Select the Section from which you'd like to import the category.

Gradebook

7. Select the marking period from the Quarter pull-down.

8. Select the Assignment(s) from the pull-down.

Gradebook

9. Select Additional Linked Sections from the provided pull-down to import the assignment to other sections as well.

Gradebook

10. Click Import to import the assignment(s). Click Cancel to close the pop-up window without importing assignment(s).

Click the X to close the pop-up window at any time. Note: If you click the X, the window will close without saving/importing data.

Gradebook

Once imported, you will see the assignment(s) display in the left panel in the selected category of the selected section(s).

Gradebook

The Due Date, Publish Date and Assigned Date copy from each assignment. The dates are copied, but the year is adjusted to either the first or second calendar year of the current school year. Publish Date defaults to tomorrow. When a section uses weighted progress periods, the initial Due Date used will always be within the top right progress period or the last progress period of the top right quarter.

Assignments Unlinked From Categories

The unlinked assignments pop-up window displays assignments that haven’t been linked to a category or assignments that were linked to a category that has been deleted. From the pop-up window, you can select the correct category in which to place the assignment. Upon saving the changes, the pop-up window closes and opens the Gradebook as usual.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. If there are unlinked assignments in your Gradebook, the unlinked assignments pop-up window displays automatically.

Gradebook

While the pop-up window displays automatically, unlinked assignments can also be accessed by clicking the Place Invalid Assignments link. The link displays until assignments have been placed into a category or deleted.

3. To place an unlinked assignment, select the correct Category from the corresponding pull-down.

Gradebook

4. To place the unlinked assignment(s) in a new category, click + Add a New Category.

Gradebook

a. Follow the steps described in Adding Categories.

Gradebook

b. Select the newly added category from the Category pull-down for the applicable assignments.

Gradebook

5. You also have the option to delete unlinked assignments. Click the delete button (red minus sign) to delete the assignment from the Gradebook instead of placing the assignment in a category.

Gradebook

a. Click Confirm to delete the assignment.

index.php (1915×992)

6. Click Save.

Gradebook
Entering Grades

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. Along the top of the screen, select how you want grades to be entered from the Enter Grades By pull-down. Options include Points, Percent, Questions Correct, Questions Incorrect, or Letter Grade.

Gradebook

a. If you select Points, enter the number of points the student earned. Since the student earned 3.4 points, enter 3.4 in the points text box. The letter grade and percentage (if applicable) are automatically calculated.

Cursor

You can enter points (out of 4), which supports decimal points. You can determine the number of Questions that make up an assignment, but the number of Points is determined by the district using the preference, Maximum points per standard (Proficiency Gradebooks), which defaults to 4 points. This preference is enabled via Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for administrators.

b. If you select Percent, enter the percentage earned by the student or the percentage of questions answered correctly. Since the student answered 80% of the questions correctly, enter 80 in the points text box. The number of points is automatically calculated, as shown in the second image.

Gradebook

If your district has enabled the Minimum Percentage for Gradebook Grades setting via Setup > System Preferences > School Preferences/Default School Preferences > Grading tab, a gradebook grade percentage minimum, such as 50 percent will limit the percentages factored into students grades. If enabled, you can enter grades below the minimum percentage which will be visible to all users; however, the minimum percentage set by the district, in this case 50%, will be applied to students' overall grade average, as indicated by the green up arrow and information bubble.

Gradebook

c. If you select Questions Correct, enter the number of questions the student answered correctly. Since the student correctly answered nine questions out of 10 questions, enter 9 in the points text box. The 9 automatically calculates to a percentage out of 100 and the number of points is calculated as well.

Cursor

Entering the number of Questions Correct or Questions Incorrect will translate to the correct number of points if the assignment is set up with a specified number of Questions entered on the Details tab of an assignment.

d. If you select Questions Incorrect, enter the number of questions the student answered incorrectly. Since the student missed one question, enter 1 in the points text box. The correct points and percentage are automatically calculated.

Cursor

e. If you select Letter Grade, enter the letter grade. Since the student received an 75, enter the letter C. Note: Depending on the set up of letter grades and the corresponding percentages, the percentage calculated may vary. In the example shown, 75 is the corresponding percentage to the letter C.

Cursor

A = 100

B-D = Average value, such as 85 for B.

F = 58 or 59.

Note: These numbers depend on grading scales set up by the district via Grades > Grading Scales & Comments.

3. Start entering grades by entering the percent, letter grade, etc. into the provided grade text box.

If starting at the top and working your way through down through the entire list of students, you can press the down arrow key to move to the next student and continue entering grades. To navigate through the gradebook, you can also use the Enter key, the up, left, down, and right arrow keys.

4. Once grades are entered, click Save. When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entered information is not lost.

Gradebook

The ability to click Save is dependent upon the Automatically save all changes to student grades setting via Settings > Configuration. If this setting is enabled, you will not have to Save data. Data will save automatically.

5. Click the four arrow modal icon for an expanded view of assignments for the selected student.

Gradebook

a. Enter all applicable grades. Then, click Close.

b. Once back on the main screen, click Save to apply changes made in the expanded pop-up window.

Click the blue arrows to navigate to the previous or next student in the course. If only one arrow is available that's because you are either at the beginning or the end of the list of students.

Gradebook
Viewing Grades by Student

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. In order to view grades one student at a time, click the Student name to open assignments and grades for the student.

Gradebook

You can also access students from the left panel. Click the Hide/Show arrow to display the Assignments panel, then click the student icon.

Gradebook

From the Students panel, click the applicable student.

Gradebook

Click the Hide/Show arrow again to close the Students panel.

Gradebook

The student's current grade in the class is displayed underneath the student's name along with any notes added (Adding Student Notes).

Gradebook

3. Student grades are displayed by Standard. Click the + (plus sign) to expand the standard and view assignments.

Gradebook

Click the -- (minus sign) to collapse the standard and hide the linked assignments.

Gradebook

4. Click + Expand All to expand all standards in order to view all linked assignments.

Gradebook

Click -- Collapse All to collapse all standards and hide linked assignments.

Gradebook

5. Click the assignment title to view assignment details.

Gradebook
Viewing Assignments in the Gradebook

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. Click the All tab to display all proficiency standards and assignments in all categories for all students.

Gradebook

3. Click the Category tab to view assignments by category, which are broken down by assigned proficiency standards.

Gradebook

a. The Assignments panel opens and displays all categories. The first category is selected and displays all linked assignments. To display assignments from a different category, click the category in the panel.

Gradebook

The number in parentheses for the selected category displays the number of assignments in the category. For example, the Classwork (1) category contains one assignment.

b. The screen displays all students and all assignments linked to the selected category. The category displays all assignments in the Assignments panel and in separate columns where grades can be entered on the main screen.

Gradebook

The number in parentheses next to the assignment title displays the number of points. For example, Favorite Historical Event (4) is worth 4 points.

c. Click the blue arrows to navigate to the previous or next category. You can click the category in the Assignments panel.

Gradebook
Viewing and Entering Grades by Assignment

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. Click the Category or Assignment tab, then click the correct category displayed in the panel (if the category is not already selected).

Gradebook

The number in parentheses for the selected category displays the number of assignments in the category. For example, the Homework (3) category contains three assignments.

3. Click the assignment displayed under the category.

Gradebook

You can also click the i on the assignment while on the All tab to display assignment details.

Gradebook

4. Click the Grades tab.

Gradebook

5. Select how you want grades to be entered from the Enter Grades By pull-down. Options include Points, Percent, Questions Correct, Questions Incorrect, or Letter Grade.

Gradebook

6. Enter a grade in the assignment title column. Note: 89 is entered as a grade because the Enter Grades By is set to Percent.

Gradebook

7. When all grades have been entered, click Save. When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entered information is not lost.

The ability to click Save is dependent upon the Automatically save all changes to student grades setting via Settings > Configuration. If this setting is enabled, you will not have to Save data. Data will save automatically.

9. Click the four arrow modal icon for an expanded view of the row.

Gradebook

a. Enter the grades for the applicable standards. Then, click Close.

b. Once back on the main screen, click Save to apply changes made in the expanded pop-up window.

Click the blue arrows to navigate to the previous or next student in the course. If only one arrow is available that's because you are either at the beginning or the end of the list of students.

Gradebook
Importing Grades

Scores can be imported into the gradebook using a CSV file. First, create the assignment. Then, prepare a CSV file that includes a column for Student IDs (student_id) or Local IDs (custom_53) and the corresponding columns for student scores/grades for each attached standard. The scores can be entered as points or as percentages.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. To import grades directly from the gardebook, click on the i in the right corner of the listed assignment.

Cursor

Hover over the i for assignment information, such as Title, total Points, Assigned date, etc., as shown in the image below.

Cursor

Clicking the i opens the assignment where you can edit or enter new assignment information. The Details tab displays by default. For information about the additional tabs, see Grades, Resources, Standards, and Options.

Gradebook

3. Click Import Grades to upload and import grades.

Gradebook

Importing grades must be done by section; importing cannot take place for multiple sections at once.

4. In the pop-up window, search for and select the CSV file. Click Open.

5. Select the type of score values included in the file from the Grading Method pull-down, such as Points, Percent, etc.

Gradebook

6. Select which column in the file contains the student IDs by selecting Student ID from the pull-down in the applicable column. The student IDs must match what is in Focus or the import will not work.

7. Select the applicable standard, such as Shows Efforts, for the applicable column in order to import grades for all attached assignment standards.

8. If there is a header in the file which contains column names or other data, select the Header check box to ensure that Focus doesn't import the information located in the header.

9. Click Submit to import the grades. Click Cancel to close the pop-up window without importing grades.

10. Once uploaded, the scores are imported to the Gradebook and will be listed for the selected assignment. Click the Grades tab to view the imported grades.

Gradebook
Adding Student Notes

Your district must Enable Gradebook Student Notes via Setup > System Preferences in order for this feature to be available.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. Click the clipboard icon to enter notes for individual students.

Gradebook

3. Enter the note in the provided text box. Then, select the Visible to Students and Parents check box to display the note on the Grades (Assignments) screen of the Student/Parent Portal.

If you want to add comments student by student, click the blue arrows to navigate through the list of students. Click the left arrow to navigate towards the beginning of the list; click the right arrow to navigate towards the end of the list.

4. Click anywhere on the screen to exit the notes pop-up window.

5. When all student notes have been added, click Save. When Unsaved Changes is displayed, you must click Save before navigating away from the screen to ensure entered information is not lost.

Gradebook

The ability to click Save is dependent upon the Automatically save all changes to student grades setting via Settings > Configuration. If this setting is enabled, you will not have to Save data. Data will save automatically.

6. Once the note is added, the clipboard icon displays with writing. Click the icon again to review and/or edit the student note.

Gradebook
Gradebook Options and Configuration

The settings displays on the various tabs will vary for each district and maybe even school since administrative users can disable select settings for teachers.

1. From the Grades menu, click Gradebook.

Selecting Gradebook navigates to the main Gradebook screen where there are various options available.

Gradebook

2. Click Settings to open the following tabs and enable settings or configure the gradebook: View Options, Configuration, Custom Grades, Groups, Grade Colors, and Google Classroom.

Gradebook

3. Once settings have been created/enabled, click Apply to apply the changes made to the gradebook.

Gradebook

If you try to navigate away from the Settings window without applying changes, a pop-up window displays giving your the option to Apply unsaved settings changes. Click Apply to apply changes or click Close to close the pop-up window without saving changes.

Cursor

4. Click Close if changes have been applied or no changes have been made and you'd like to close the Settings window.

Gradebook
View Options

The View Options tab allows teachers to customize the view of the gradebook in deciding what columns and options are displayed, such as Gradebook Group, Grading Legend, Grading Cells, and more.

1. Click the View Options tab.

Gradebook

2. Select the Include Inactive Students check box to display inactive students along with active students. This option is helpful if needing to input grades for students who have already been withdrawal from your class.

Gradebook

Hover over the icon with the mouse to display the following message “This student isn’t actively scheduled in this class” indicating the student is inactive. Note: The row for inactive students is also dimmed as an added indicator. Grades and comments can still be entered, as needed.

3. Select the Alert Icons check box to display Alert Icons assigned to students, such as 504, ELL, Immigrant Student, etc.

4. Select the Grading Legend check box to display a Grade Legend on the gradebook. Once enabled, hover over Grade Legend to display more information about each grade.

Gradebook

5. Select the Grading Cells check boxes for Points, Percentage, and Letter to determine which columns display on the gradebook for grades.

Gradebook

Hover over the question mark (?) icons for helpful information about each setting.

Gradebook

Select the check boxes in the Optional Columns section to determine which additional columns display in the gradebook.

6. Select the Grade Level check box to display students' grade levels on the gradebook.

Gradebook

7. Select the Gradebook Average check box to display the Grade column in the Gradebook and display the running Gradebook grade on the Parent/Student portal. If the Gradebook Average setting is not enabled, the Grade column will not display in the teacher gradebook nor will it display for students and parents.

Gradebook

If your district has opted to hide the running average from the Gradebook upon setting up Grading Scales & Comments, the Gradebook Average setting will not display.

8. Select the Semester Average check box to display a column that displays a semester average grade.

Gradebook

9. Select the Full Year Average check box to to display a column that displays a full year average grade.

Gradebook

10. Select the Student Number check box to add a column where you can enter a special number/code for each student. This helps when printing the grades to post since students can identify their grade using the special assigned codes as opposed to using their names.

Gradebook

11. Select the Gradebook Group check box to display the Group column where students can be assigned to created Groups. Gradebook groups are created on the Groups tab of Settings.

Gradebook

12. Select the check boxes in the Assignment Column Headings section to determine what information displays in the header for each assignment, such as Due Date, Assigned Date, and the Assignment Icon (image added to the assignment from the Details tab).

Gradebook

13. Click Apply to apply changes made to View Options.

Gradebook
Gradebook Configuration

The Configurations tab enables teachers to customize the settings of the Gradebook, such as Default Due Date, Score Rounding, Assignment Sorting, and more. Note: Some of the configuration settings displayed may be disabled for teachers due to permissions set by the district.

When you enable Configure Gradebooks separately for each section via My Information > Preferences > Display Options tab, settings applied on the Configuration tab will only affect the current section.

All Gradebook Configuration settings are school year specific, and will roll over, except when Gradebooks are configured separately for each section. If you configure Gradebooks separately for each section, the district or school’s default Gradebook Configuration settings will be applied to any new course for which you are scheduled; at which point, you can update the configuration settings.

When you change a Gradebook Configuration setting, the setting will only be changed for that school year and not all years.

1. Click the Configuration tab.

Gradebook

2. In creating a new assignment, select the Default Due Date of Today or Tomorrow. Note: The selection made here will populate in the Due Date field of assignments, but the date can be edited for any assignment as needed.

If a set Due Date is set outside of calendar days, a warning pop-up will display. However, the assignment and due date can be saved regardless.

3. Select how scores containing decimals should be rounded in the Score Rounding section. Scores can be rounded Up, Down, or rounded Normally.

Hover over the question mark (?) icons for helpful information about each setting.

Cursor

4. Select a Gradebook Method from the following options:

Default: Select Default to have a separate Gradebook for each marking period (e.g. quarter 1, quarter 2, quarter 3, quarter 4).

Full Year: Select Full Year to have one running Gradebook for the full year. This is often used if students are allowed to turn in assignments at their own pace over the course of the year, such as in adult education.

Semester: Select Semester to have one running Gradebook for each semester. Quarter 1 grades will factor into the Quarter 2 average.

If you are using a default quarter gradebook, students see assignments from the marking period selected. If you are using a full year or semester gradebook, students will also see assignments from other quarters in the current semester or year upon viewing the Grades (Assignments) screen.

5. Select the Automatically save all changes to student grades check box to ensure that you do not have to click Save upon entering and saving grades. If you do not want grades automatically saved upon being entered, clear the selected check box. When this setting is enabled, the Save button no longer displays because changes save automatically.

Gradebook

If the internet connection is lost while entering grades and changes are supposed to save automatically when this setting is enabled, a warning message displays altering you that grades cannot be saved.

Gradebook

6. Select the Add assignments to all sections of your course by default check box if you would like to automatically add new assignments to all sections of the same course. You also have the option to set this manually upon creating each assignment. You should also select the check box if you want a new category created for all other section groups in the same course automatically.

7. Select the Hide assigned and due date on student portal check box to ensure assigned dates and due dates for assignments do not display on the Student/Parent Portals.

8. Select the Show all assignments on student portal (Remove publish date) check box to ensure students/parents can see all gradebook assignments in the Portal regardless of publish date, including those where the publish date is null.

9. Select the Show gradebook average to three decimal places on student detail to display the “Current Grade in Class” as the average rounded by gradebook setting and the average rounded to three decimal places in parentheses, such as “93% A (92.500%)" in the student view of the Gradebook.

10. Click Apply to apply changes made to the gradebook.

Gradebook
Custom Grades

Custom Grades can be created for excluded grade or zero grading systems.

When you save a custom excluded grade on an extra credit assignment [ex. X or *], the grade  displays as "-1.” Note: Assignments can be set up as extra credit from the Details tab when zero is entered in the Points text box or when the Points field is left blank.

You can add custom grades that are also on a grading scale provided the grade is not marked incomplete on the grading scale, the grade has no associated GPA value, and the grade is not attached to any sections.

1. Click the Custom Grades tab.

Gradebook

2. To create a new Custom Grade, use the last line in the table. The blank text boxes indicate where new information can be entered.

3. Enter the Grade, a Display Name, and select a Type from the pull-down. Once all information has been entered, press Enter to save the grade.

Gradebook

4. Click Apply to officially save the custom grade.

Gradebook

Custom Grades created cannot be an existing grade defined in Grading Scales & Comments.

Click the delete button (red minus sign) to remove a custom grade. Click Apply to apply changes.

Gradebook

Click the text boxes to edit the text of existing custom grades and click the pull-down to change the selection when applicable. Click Apply to apply changes.

Gradebook

Custom Grades should not be the same letter grades as the letter grades used in the Grading Scale Setup by administrative users, which you would use as letter grades in the Gradebook.

Gradebook Groups

When custom groups are defined, students can be broken into the selected groups, and the gradebook can be filtered to pull a specific group of students.

1. Click the Groups tab.

Gradebook

2. In the last row, enter the Name of the group in the provided text box. When complete, press Enter to save the data.

Gradebook

3. Click Apply to save the group.

Gradebook

4. Click the View Options tab and select the Gradebook Group check box to display the Group on the gradebook.

Gradebook

The group names can be edited at any time by clicking on the underlined Name.

Cursor

Click the delete button (red minus sign) to delete a student group. Click Apply to save changes.

Gradebook
Grade Colors

The Grade Colors tab allows teachers to assign colors to grades to quickly ascertain entered grades.

1. Click the Grade Colors tab.

Gradebook

2. Click a color for the grade to assign a color to a grade. For example, to make all grade letter Fs stand out, you can select the color red.

Cursor

3. Click Apply to apply grade colors to the gradebook.

All F grades now display in red.

Gradebook
Google Classroom

If your district has enabled Google Classroom, you can link your Google account to Google Classroom via Focus in order to organize classes, classwork, and hangouts (virtual classes).

1. Click the Google Classroom tab.

Gradebook

2. To link a new account, click Sign in with Google Classroom to link the account.

Teachers must create a Google Classroom course prior to attempting to link the Focus Gradebook with a Google Classroom course or an error message will display and no available courses can be selected.

3. Follow the prompts to sign in to your Google account.

Sign in - Google Accounts

Grant all applicable permissions by clicking Allow.

Sign in - Google Accounts

Confirm your choice by reviewing all permissions, then click Allow.

Sign in - Google Accounts

Once an account is linked, click the unlink icon to sign out of the Google account and unlink the account.

Gradebook

If the section selected in the course pull-down at the top of the screen will be synced to a Google Classroom course, begin with Selecting Google Classroom Class from the pull-down explained with more in Sync a Google Classroom Course to the Gradebook in Focus. If the section selected in the course pull-down will not be linked to a Google Classroom course, then close the pop-up window by clicking the X in the top corner and follow the steps below from the beginning.

Only the marking period or progress period selected from the pull-down in the top right is synced.

4. Select the Google Course from the pull-down to link a google course to the section, which will be synced with the Focus gradebook. Note that only Google Classroom courses that have been previously set up with your email address will display in the pull-down.

Gradebook

5. Click Apply to apply Google Classroom.

Gradebook Reports

1. From the Grades menu, click Gradebook.

2. From the Gradebook screen, click Reports.

Gradebook

3. From the reports pop-up window, click the report name to generate the report.

Gradebook

For detailed information about each report, see Gradebook Reports.

4. Click the X to close the Report pop-up window.

Gradebook