Final Grades, GPA, & Class Rank

The Final Grades, GPA, & Class Rank screen displays a student’s final grades, GPA, and ranking earned in a selected marking period, exam, and/or school year. The columns in this report can be filtered for specific information. Administrators have the ability to update grades and report card comments as well as print transcripts with a selected letterhead directly from this screen.

Click here for information on the Course History module for post-secondary schools/students.

Setting the Search Criteria and Data for Final Grades, GPA, & Class Rank

1. From the Students menu, select Final Grades, GPA, & Class Rank.

Final Grades, GPA, & Class Rank

2. This navigates to the Final Grades, GPA, & Class Rank screen, where a Student Search module will display in addition to the More Search Options button.

For details on how to search for students and utilize the Student Search module, see the article titled, Searching for Students.

3. If searching for specific students by name or student number, you can simply type the information directly into the Student text box.

To pull data for all students, leave the Student Search text box empty.

4. For a more advanced search and the ability to define a specific subset of students, click the More Search Options link. In the example shown, Grade 09 has been selected; therefore, data will be pulled for students in 9th grade.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

Use the Check all visible and Clear selected links for quick selections. In the example shown, data will be pulled for students in all the selected courses.

5. If student groups have been set up (Students > Student Groups), you can select to print report cards for a specific group of students using the Student Group pull-down.

6. Select Search All Sections check box to search all sections in the course for applicable students.

7. Select Search the Entire School check box to search the entire school for applicable students.

8. Select Include Inactive Students check box to include inactive students and active students in your search.

9. When the Student Search and/or More Search Options has been defined, click Search to go on to the next page. If needed, you can Reset to clear everything on the page and start over.

The Final Grades, GPA, & Class Rank Report

The district has the ability to limit what columns (fields) are viewable/editable on the Final Grades, GPA, & Class Rank screen depending on your profile. Field limitations are based on the Use Individual Final Grades Field Permissions preference via Setup > System Preferences > Default School Preferences tab > Grading tab and permissions granted via the Final Grades Fields Permission Type via Users > Profiles.

1. Clicking Search will navigate to a new Final Grades, GPA, & Class Rank screen where you can view final grades, GPAs, and class ranks for the selected students defined in the Student Search module. When multiple students are pulled into the Final Grades, GPA, & Class Rank report, the weighted and unweighted GPAs and ranks of every student will display on the screen.

2. At the top of the screen are submenu options to view this breakdown by a selected marking period, such as the active 3rd 9 Weeks, or by full Course History. Course History is selected by default.

Final Grades, GPA, & Class Rank

3. Based on your search on the previous screen, you will have a list of students displayed via the Simple List.

4. You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.

The information/columns displays in the Customized List is set up via My Information > Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Final Grades, GPA, & Class Rank screen.

5. If the More Search Options feature was used in conducting a Student Search on the previous screen, the selection of data entered there will be displayed directly under the Search Screen tab. In the example shown, Grade 11 was selected. Also listed is the number of students as a result of your search.

Notice that you can also return to the Search Screen by clicking on the tab. In doing so, you will lose all data and sections entered originally.

6. Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

Final Grades, GPA, & Class Rank

7. Click on any student's name to navigate to the Grades section of the student record for more details.

Final Grades, GPA, & Class Rank

8. Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.

9. To close out of the selected student and return to the main Final Grades, GPA, & Class Rank screen, click the red X next to the open student’s name in the header.

Final Grades - Course History - Abel, Emmatte

Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of students based on your previous search, click the Back to Student List link at the bottom of the screen.

10. Hover over the student's name for more student information, and click the student's name to open Students > Student Info.

The Detailed Report

The reports and details displayed vary depending on your profile permissions enabled Users > Profiles > Permission Type: Menu.

The Detailed Report is only viewable to you if the Allow User to view Grade Details permission is enabled.

Profiles

1. Click on any student’s name to navigate to the Grades section of the student record for more details.

2. If clicking the student's name opens the Grades Summary, click View Detailed Report.

Final Grades, GPA, & Class Rank

3. The Detailed Report includes many features to track student performance, review course history, as well as update and add student grades.

4. From this particular screen, since it is a part of the Student Info module, you have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.

5. Just beneath the Student Info tabs, are additional tabs used to identify specific exams, semesters, or progress/marking periods. Click on any one of these tabs to change the data to reflect the marking period or exam period selected. The option defaults to Course History.

When a new tab is selected, it appear in blue and moves to the front of the listed periods/exams, as shown in the image.

6. When Course History is displayed, the student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Class Rank, and Cohort Rank display in the upper left corner of the screen. There is also the As of date, which lists the date information was last updated or affected. The student's Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed as well.

Final Grades - Course History - Abel, Emmatte

Depending on the marking period selected, different information will display on the screen. For example, the information explained about only shows when Course History is selected.

7. An assessment section in the upper right corner shows the EOC and Assessment requirements, and indicates which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements.

If an I, J, or Y is selected from the Online Course pull-down, the indicator for Met Online Course Req: will update to Met. If J is entered, a specific Course Number is required in order to meet online course requirement. Note: When the first seven digits of the course number are 0200985 and J is selected from the Online Course pull-down, the online course requirement is met. Show Florida fields must be selected for the listed fields to display; see step 11 for more information.

8. Beneath the student’s GPA information is the number of Grades entered for the student in Course History.

9. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.

Final Grades - Course History - Abel, Emmatte

By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Reason Code, Comments, Report Card Comments, Internal Notes, and Course History.

10. Select the Show [STATE] fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc.

The state specific fields button will differ for each state, such as Show Texas fields, Show Maryland fields, or Show New Jersey fields.

To hide the additional fields, select the Hide [STATE] fields button.

Final Grades, GPA, & Class Rank Fields Explained
General Fields
Field Explanation
Year Displays the school Year the course was taken.
Marking Period
Displays the school Marking Period the course was taken.
Course
Displays the Course name and number as defined in the Course Catalog.
Course Number
Displays the Course Number as defined in the Course Catalog.
Percent
Displays the percentage earned in the course.
Grade
Displayes the letter Grade earned in the course.
Grade Scale
Displays the type of grading scale appliciable, such as Regular, Honors, Advanced Placement, etc.
Cred. Attempted
Displays the number of credit attempted; i.e. the number of credits the student was able to earn for the course.
Cred. Earned
Displays the number of credits earned for the course.
GPA PTS
Displays the student’s GPA (grade point average) points calculated by quality points/cumulative points.
Weighted GPA
Displays the student’s weighted GPA, which take into account the difficulty of the student’s classes.
Affects GPA
Determines whether or not the course taken affects the student’s GPA. If this check box is left cleared, the course grade will affect the student’s GPA.
Teacher
Displays the name of the Teacher of the course.
Grad Subject
Displays the graduation subject of the course.
Comments
Displays Comments made when entered via Final Grades, GPA, & Class Rank.
Report Card Comments Displays Report Card Comments entered by teacher and administrators applicable to the course.
Internal Notes
Displays Internal Notes made when entered for other staff members.
Conduct
Displays comments selected for students via the Conduct pull-down configured by the disrict; this option may also appear as a text box, where conduct comments can be entered.
Course History
Determines whether or not the course will be included in the student’s Course History. If this check box is left cleared, the course will not display while viewing the Course History tab.
Florida Fields
Field
Explanation
Semester Content
Displays additional information peratining to semester courses, such as whether the course is a Course Term, S1 (Semester 1), or S2 (Semester 2), etc.
District
Displays the Distrcit number and name where the course was taken.
School Displays the School number and name where the course was taken.
Gradelevel
Displays the Gradelevel of the student when the course was taken.
Course Number, Substituted
If the student took a course as a substutute for another course, the course that is being substituted would be entered in the Course Number, Substituted.
Course Flag 1-4 Displays course flags applicable to specific courses, such as Gifted, Virtual, Honors, etc.
Distance Learning
Displays Distance Learning information that has been identified for the course, such as Web-based, Not Distance Learning, etc.
Online Course
Displays Online Course information that has been identified for the course, such as Y - Online Course, N - Not an Online Course, etc.
WDIS Instructional Hours
If the student is enrolled in technical education courses earning WDIS hours, entered hours displays here.
Industry Certification Identifier 1-3
If the student is enrolled in technical education courses and attempting to earn an industry certification, the entered identifier displays here.
Industry Certification Outcome 1-3
If the student is enrolled in technical education courses and attempting to earn an industry certification, the entered outcome displays here.
Dual Enrollment Institution Type
Displays information pertaining to dual enrollment. If the student is enrolled in another institution for college credits, it would be indicated here.
Course Assessment Status
Displays infromation pertaining to the student’s EOC exam status, such as A - Took and passed EOC, B - Took and failed EOC, etc.
Voc./Adult Gen. Program Code
Displays the student’s Voc./Adult Gen. Program Code, if applicable. This only pertains to student enrolled in adult or vocational (technical) programs.
Course Substituted, Subject Area
Displays the Subject Area of the course that is being substituted. I.e. If the student has taken a course in place of another one, the Subject Area for which that course stands in would be identified here.
Total Clock Hours Earned Toward Award
If the student is enrolled in vocational (technical) courses, the total clock hours earned towards completing the program requirement displays here. This is the number of hours the student has been awarded, which may vary from attended hours if the student completed the program.
EOC Exam Term
Displays the End of Course exam term, such as Full Year Exam, Semester 1 Exam, etc.
End of Course Achievement Level
The End of Course Achievement Level applies to virtual courses. The field displays achievement levels, such as Level 1-5, Not a virtual course, etc.
Credit By Assessment
Displays whether the student earned credits via an assessment. This check box should only be selected if the student is full-time and has never been enrolled in the corresponding course but has taken and passed the statewide standardized end-of-course assessment.
Location of Student
Displays information regarding the student’s location.
Texas Fields
Field
Explanation
Audit
Displays whether the course is linked to a specific Audit, such as FY, S1, S2, Summer, etc.
Special Explanation Code 1-3
Displays Special Explanation Code(s) entered that pertain to the course, such as Counts as PE Credit, Credit by Exam, etc.
Academic Achievement Record (AAR) Use
Displays the AAR subject for the course, such as Mathematics, Science, English Language Arts, etc.
District
Displays the Distrcit number and name where the course was taken.
School
Displays the School number and name where the course was taken.
No Credit
Displays the code, which indicates why the student did not earn credit for the course; for example, 04: Course was passed, but credit was not received due to excessive absences…See the following link for a complere list of codes: Pass/Fail Credit Indicator Code
Gradelevel
Displays the Gradelevel of the student when the course was taken.
Num Abs
Displays the number of absences recorded while enrolled in the listed course.
Dual Credit Indicator
Indicates whether the student was eligible to receive both high school and college credit for a college course.
ATC Indicator
Displays the ATC (Advanced Technical Credit) code indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide ATC program agreement.
Course Completion Indicator
Indicates whether or not the student finished the full sequence of instruction for a course. Note: 1 does not mean that the student met all of the requirements to receive credit or a grade for the course.
College Credit Hours
Displays the number of college hours a student earned for the completion of a dual credit course.
Pass/Fail Credit Indicator
Displays a pass or fail and credits awaraded indicator, such as Passed, But No Credit (other parts of the course have not been taken).
Absence Failure
Displays a check box indicating whether the course was failed due to poor attendance.
PEIMS Course Number
Displays the PEIMS (Public Education Information Management System) Course Number: Student taking end-of-course assessments are enrolled in a course being considered for STAAR Alternate 2 that contains a PEIMS course number indicating that the coursework is accessed through prerequisite skills.
PEIMS Short Title
Displays the PEIMS Short Title for the PEIMS Course.
Non-Campus Based Instruction
Displays the institution the course was taken, if the course was taken on a non-campus based location, such as College Campus Based Course, Credit By Exam, Texas Virtual School Network (TxVSN) Statewide Online Course Catalog, etc.
Semester Content
Displays additional information peratining to semester courses, such as whether the course is a Course Term, S1 (Semester 1), or S2 (Semester 2), etc.
Summer Dual Enrollment
Indicates if the course was a dual enrollment course (for college credit) taken over the summer.
OnRamps Dual Enrollment Indicator
Displays the OnRamps Dual Enrollment code, which indicates that the student has successfully completed an OnRamps dual enrollment course. Note: OnRamps is an innovative dual enrollment program coordinated by The University of Texas at Austin.
The Grades Summary

The details displayed vary depending on your profile permissions enabled Users > Profiles > Permission Type: Menu.

Profiles

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades and attendance.

The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.

Grades

The student's EOC (End of Course) exams and Assessment requirements display in the top right corner of the screen, and indicate which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements.

Grades

The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, course Flags, attendance information (Ex, Unx, and Tardy), and grades for applicable marking periods, such as Q1, Q2, S1, etc. and Credits earned for each course.

2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.

Note: Only posted grades from the student's current school display.

3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.

Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.

4. Select the Show Progress Periods check box to display progress report grades, if applicable. Click Update.

Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme via Setup > Grade Posting Averaging.

5. Select the Show Exams check box to display exam grades. Click Update.

6. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.

7. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.

The image displayed below displays the courses before Group By Course is applied.

The image displayed below displays the courses after Group By Course is applied.

Grades

The Grades Summary calculates grades when NULL (no grades) have been posted and the posting window is still open.

8. Click Toggle Columns to customize the columns displayed in the Grades Summary.

Grades

From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.

Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.

9. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.

Grades

10. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Final Grades, GPA, & Class Rank (Assignments) for more information.

11. If applicable, click the Course link to open the teacher's Web Page.

Grades

12. Click the Teacher names to open a new Messenger chat and send a message to the select teacher.

Final Grades, GPA, & Class Rank

13. Click the attendance codes to open the applicable attendance information on the Absence Summary screen.

14. Click a grade to open more information as it pertains to the grade given on the Final Grades, GPA, & Class Rank (Assignments) screen.

Printing & Viewing Final Grades, GPA, & Class Rank (Assignments)

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

Final Grades - Course History - Abel, Emma

2. Click Print Assignment Grades to open the Grades (Assignments) screen, which displays all assignments for current courses.

Grades

The screen displays the course name, period, section, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc. The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

If applicable, click Edit/Upload to edit uploaded files, download uploaded files, or upload new files.

Final Grades, GPA, & Class Rank (Assignments)

3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.

4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.

5. Click View Grades Summary to return to the Grades Summary screen.

6. Click Print at the bottom of the screen to print the grades and assignments.

Final Grades, GPA, & Class Rank (Assignments)

Click the Print arrow for additional options, such as Print Preview.

Final Grades, GPA, & Class Rank (Assignments)

The print preview displays. rom this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Bookmarks, Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

When finished, click X to close the pop-up window.

Final Grades, GPA, & Class Rank (Assignments) per Course

1. From the Grades screen, while on the Grades Summary screen, click the letter and/or percent grade link.

Grades

If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.

Final Grades - Course History - Abel, Emma

2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.

Final Grades, GPA, & Class Rank (Assignments)

3. Click View Grades Summary to return to the corresponding screen.

Grades (Assignments)

A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc. is displayed at the top of the screen, as well as the student's Current grade in class.

Grades (Assignments)

The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

4. Click Print at the bottom of the screen to print the grades and assignments.

Final Grades, GPA, & Class Rank (Assignments)

Click the Print arrow for additional options, such as Print Preview.

Final Grades, GPA, & Class Rank (Assignments)

The print preview displays. rom this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Bookmarks, Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

When finished, click X to close the pop-up window.

Additional Features

1. Click the floppy disk icon on select screens to export the listed data to an Excel spreadsheet.

Final Grades, GPA, & Class Rank (Assignments)

You can also export data to an Excel spreadsheet by clicking the Excel icon in the Export section.

Final Grades - Course History - Abel, Emmatte

2. To print data, click on the Printer icon in the Export section.

Final Grades - Course History - Abel, Emmatte

3. You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with Y.

4. To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

5. If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

6. If the Detailed Report contains several pages of information, Page numbers will display along with Prev and Next buttons. Click these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

Final Grades - Course History - Abel, Emmatte

7. Click Filters to further breakdown data.

Final Grades, GPA, & Class Rank

Once enabled, you can begin filtering data. To add more than one filter to a column, click on the green plus sign. To delete an added filter, click on the red minus sign. Select the gray arrow for more filtering options. For more information click on the following article: Filters.

8. The Toggle Columns features allows you to pick and choose which columns you want displayed on the Final Grades, GPA, & Class Rank screen. For a complete list of columns, be sure Show Florida fields is selected, then you can clear the selected check box to hide columns you don't want displayed in the report.

9. To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 100 records, the Page numbers disappear because all records are displayed on one page.

Final Grades - Course History - Abel, Emmatte

10. If looking at an individual student's Grades, you have the ability to navigate to the previous or the next student in the original resulting list of students. Click on the blue arrows displayed in the upper right corner of the screen to move to the previous student and the next student in the list.

Final Grades - Course History - Adler, Alexandria

If only one arrow is displayed thats means that you are either at the beginning or the end of the list. In the example, shown there is only the right arrow because the student selected is at the beginning of the list.

Final Grades - Course History - Abel, Emmatte