This documentation provides information on how journal entries are created in the Focus ERP system. The sources for each entry and the system interface triggers for each source are explained.
| Manual Journal Entry | Source | Impact to Budget |
|---|---|---|
| GL Manual Committed |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Committed from the Source pull-down menu and submit your manual journal entry, the associated journal amount is committed to the budget. The General Ledger balance is unchanged. |
| GL Manual Uncommitted |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Uncommitted from the Source pull-down menu and submit your manual journal entry, the associated journal amount committed to the budget is subtracted from the total committed. The General Ledger balance is unchanged. |
| GL Manual Encumbered |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Encumbered from the Source pull-down menu and submit your manual journal entry, the associated journal amount committed to the budget is subtracted from the total committed and added to the total encumbered balance. |
| GL Manual Unencumbered |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Unencumbered from the Source pull-down menu and submit your manual journal entry, the associated journal amount is subtracted from the total encumbered balance. |
| GL Manual Expended |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Expended from the Source pull-down menu and submit your manual journal entry, the associated journal amount is added the total expended balance. The General Ledger balance is unchanged |
| GL Manual Unexpended |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL ManualUnexpended from the Source pull-down menu and submit your manual journal entry, the associated journal amount is subtracted from the total expended balance. The General Ledger balance is unchanged. |
| GL Manual |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
None |
| GL Manual Accrued |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Accrued from the Source pull-down menu and submit your manual journal entry, the associated journal amount is added to the total accrues receivable balance. |
| GL Manual Collected |
Budgeting/GL > Manual Journal Entries > Edit Draft Tab > Source Pull-Down/Submit Button |
When you select GL Manual Collected from the Source pull-down menu and submit your manual journal entry, the associated journal amount which will leave the total collected amount. |