This chart provides documentation on how journal entries are created in the Focus ERP system. It describes the sources for each entry, and the system interface triggers for each source.
Journal Sources
Updated on
ERP Administrator Help
Budgeting/General Ledger 23
- Expenditure/Revenue Report
- Budget Maintenance
- Internal Account Budget Maintenance
- Board Packet Report
- Trial Balance
- Balancing Reports
- Bank Reconciliation
- Internal Account Bank Reconciliation
- Fund Interest Allocation
- Project Report
- Finance Costing Export
- Internal Accounts Activity Report
- FA 399 Report Extract
- Zero-Based Budget Report
- Fund Balance Report
- Balance Sheet
- Income Statement
- District Budget Planning
- Campus/Department Budget Planning
- Payroll Budget Planning
- Journal Report
- Manual Journals
- Internal Account Manual Journals
Purchasing/Accounts Payable 27
- Purchase Requests/Orders
- Internal Purchase Requests/Orders
- Receive Orders
- Release Orders
- Internal Receive Orders
- Internal Release Orders
- Bid Requests
- Invoices
- Internal Account Invoices
- Release Invoices
- Quick Check
- Internal Quick Check
- Checks
- Internal Account Checks
- Vendors/Customers
- Purchase Request/Order Report
- Invoice Report
- Check Report
- Vendor/Bid Report
- Print 1096
- Print 1099-MISC
- Print 1099-NEC
- Electronic 1099
- Electronic 1099
- 1099 Vendor Report
- New Vendor Report
- Pcard Transaction Upload
Accounts Receivable 25
- Invoices
- Internal Account Invoices
- Customer Statements
- Receipts
- Internal Account Receipts
- Point of Sale
- Payment Plans
- Deposits
- Internal Account Deposits
- Cashouts
- Print 1098-T's
- Customer Ledger
- Invoice Report
- Receipt Report
- Refund Report
- Deposit Report
- Cashout Report
- Receivables Report
- Funding Source Report
- 1098-T Report
- Cash Drawer Setup
- Funding Sources
- Product List
- Internal Account Product List
- Customer Credit Management
Fixed Assets 18
- Manage Assets
- Transfer Requests
- Release Transfer
- Receive Transfer
- Check Out
- Schedule Inventory
- Take Inventory
- Print Inventory Cards
- Fixed Assets Report
- Assigned User Report
- Room Report
- Inventory Report
- Inventory Transaction Report
- Balances By Category Report
- Depreciation By Function Report
- Maintenance
- Categories
- Asset Accessories
Transportation 4
Human Resources 34
- Employee
- Charter/Contracted Emp Info
- Add Employee
- Employment Agreement Maintenance
- Position Control
- Applicant Tracking
- Time & Attendance Approval
- Mass Add Log Records
- Position Control Changes
- Professional Development
- View ESS
- Employee Action Form
- Online Applications
- Employee Breakdown
- Benefits
- Print 1095C
- Leaves
- Leave Maintenance
- Leave History
- Leave Invoicing
- Staff Report
- Recommendations
- Supplement Report
- Employee Change Report
- Position Allocation Report
- Leave Report
- Board Packet
- Fingerprints
- Print Employee Information
- Advanced Report
- Print Avery Labels
- Job Posting Setup
- Employee Fields
- Time & Attendance Setup
Payroll 20
- Run Payroll
- Print Checks
- School/Department Payroll Entry
- Check Voids and Reallocations
- Pay History
- Employee Wages
- Transfer Job Balances
- Maintenance By Fiscal Year
- Maintenance By Calendar Year
- Deduction
- Rollover
- Retirement Adjustments
- Slot Change With Retro
- Change Step Employees to Min/Max
- W2 Reporting
- Verification Reports
- Payroll Reports
- Payroll Costing Export
- HSA Deduction/Contribution Export
- Time Distribution Certificate
Work Orders 3
Warehouse 17
Setup 31
- Settings
- Element Requests
- Clauses
- Government Codes
- Texas Codes
- Florida Codes
- District Codes
- Bank Accounts
- Close Accounts
- Commodity Codes
- Internal Accounts
- Accounting Strips
- Profiles
- Approval Flow
- Associated Users
- User Preference
- Applicant Tracking
- District Initial Account Balances
- Internal Initial Account Balances
- Budgets
- Purchase Orders
- Internal Purchase Orders
- AP Invoices
- Import Tools
- Export Tools
- Uploaded Files Report
- Audit Trail
- Error Log Report
- Check Form Setup
- DOE Crosswalk
- Regenerate Onboarding Images