Verification Reports are an integral tool in the state reporting process. Before submitting data to the state, use the Verification Reports to identify errors in data for correction and to view good data that is ready to be sent out for surveying.
1. From the Payroll menu, click Verification Reports.
On the Verification Reports screen, you will notice several tabs at the top. Use the following tabs to review data for specific areas, such as Staff Additional Job Assignments, Staff Benefits, Demographic Info, Staff Experience Info, Staff Fiscal Year Benefits, etc.
2. Select the the applicable School Year from the pull-down. The year defaults to the current school year but can be changed, as needed.
3. Select the correct Survey Period from the pull-down to pull data for the corresponding tab. Note: The period will default to the current survey; therefore, this will only need to be changed when you would like to look ahead or at past surveys.
4. Select whether the report should be Survey-Specific from the corresponding pull-down. Note: This pull-down is only applicable to the Demographic Info tab.
5. The Schools pull-down defaults to All Schools. To pull data for a specific school, select the school from the corresponding pull-down.
6. Click Run.
The first thing you notice on the screen is the errors scale or the data verification gauge. In the image shown, the gauge (black arrow) is in the green region indicating that the data in Staff Benefits is in good standing and practically completely error-free; it is 98% Error-Free as stated next to the gauge. If the gauge was in the yellow portion that would indicate around 50% of the data is error-free and around 50% of the data contain errors. The further the gauge gets to the red portion, the more errors have been found in your data.
As you scroll down the page, you see more information about the data and the errors. Data will be broken up into sections all starting with a gray arrow. The first column of information displays error numbers and percentages.
- If there are 0 errors, the font will be black, and the percentage of error-free data will be listed in parentheses as (100%) as shown in the image.
- If data for a section is 90% to 99% error-free, the font will be in blue.
- If a section is between 80% and 90% error-free, the font will be in yellow.
- If data for a section is less 80% error-free, the font will be in red.
The second column displayed next to the number of errors is a description of DOE rules and regulations. These descriptions will help explain what errors are being found in your data. As shown in the image, the first error explains that If the Highly Qualified Paraprofessional code is A, B, C, or D then the Job Code must begin with 51, 52, 53, 54, 55 or 59.
Click on the blue question marks at the end of each error description for a Query to generate the error report. When using run query for your district’s site, use the provided query to return a list of errors that need correcting. Note: The same data returned here is listed under errors as explained in the next step.
For a list of the errors to be addressed, click the gray arrow or the corresponding link.
To navigate back to the list of errors, click Go Back to Summary.
To edit the data and correct the error, click the Edit button in the first column of the list.
Clicking Edit opens a new window or tab to the employee. From the Employee screen, you can navigate to the tabs in which the incorrect information is housed, in this case, the code for Qualified Paraprofessional must be changed or the Job Code itself.
When the information in question has been changed, be sure to Save the data before closing the window/tab and returning to the Verification Reports.
Click Filters to organize the listed errors.
a. To add more than one filter to a column, click the green plus sign.
b. To delete an additional filter, click the red minus sign.
c. For additional filtering options, click the gray arrow for a filter pull-down.
For more information on how to use the Filters feature, see Filters.
Data can be organized by clicking on any of the headers, such as First Name or School; click once for ascending results; click twice for descending results.
If there are multiple pages of data, click the Prev and Next buttons to sift through pages. You can also enter a number in the Page text box to jump to a page.
