Government Codes

The Government Codes screen allows users to set up various government codes used throughout Focus mainly pertaining to Human Resources, such as EEO (Equal Employment Opportunity) codes, Contract Status types, termination and leave of absence codes (Separation Reason), Uniform Premiums, Workmans Compensation groups, Misc Rates for Poverty Amount and ACA percentage, and State Job Codes.

EEO

EEO (Equal Employment Opportunity) codes are a standard set of codes set by the Florida Department of Education.  These standard codes are part of the default system set up.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the EEO tab.

Government Codes

3. To add an equal employment opportunity code, use the bottom row and enter the Code, Title, and select the Status from the pull-down.

a. Press the Enter key to save the new code.

Government Codes

4. To edit a code, click the Code or Title text box or click the Status pull-down to edit the text or change the selection.

Changes save automatically.

Government Codes

5. To delete a code, click the delete button (red minus sign).

Government Codes
Contract Status

The Contract Status tab allows users to set up the contract types for the district.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the Contract Status tab.

Government Codes

3. To enter a new contract status, use the bottom row and start by entering the new Code in the provided text box.

Government Codes

4. Enter the Title and the State Code in the provided text boxes.

5. Select the Status of the contract status code from the pull-down.

6. Press the Enter key to save the contract status code.

Government Codes

7. To edit a code, click the Code, Title, or State Code text box or click the Status pull-down to edit the text or change the selection.

Changes save automatically.

Government Codes

8. To delete a code, click the delete button (red minus sign).

Government Codes
Separation Reason

The Separation Reason tab allows users to set up job termination and leave of absence codes.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the Separation Reason tab.

Government Codes

3. To enter a new separation reason, use the bottom row and start by entering the new Code in the provided text box.

Government Codes

4. Enter the Title in the provided text box.

5. Select the Classification code from the pull-down, which will be used for state reporting.

Select Extended Leave from the Classification pull-down, to alert Position Control that the job has ended, but should not be shown as an open or as an available position.

6. Select whether or not the separation reason applied to FMLA from the corresponding pull-down.

7. Select the No Show check box to allow users to select No Show as a Term Code via Human Resources > Employee > Jobs tab, which prevents the employee from being included on a pay run.

Government Codes

8. Select the Status of the separation reason from the pull-down.

9. Select the Generic check box to use the separation reason/code as the default Term Code via Human Resources > Employee > Jobs tab.

10. Press the Enter key to save the separation reason code.

11. To edit a code, click the Code or Title text box or click the Classification, FMLA, or Status pull-down to edit the text or change the selection. You can also select the No Show and Generic text boxes or clear selected check boxes.

Changes save automatically.

Government Codes

12. To delete a code, click the delete button (red minus sign).

Government Codes
Uniform Premiums

The Uniform Premium tab drives the table calculation for group term life insurance for over $50,000.  This is tied to the deductions and contributions.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the Uniform Premiums tab.

Government Codes

3. Edit the Non-taxable limit, as needed, which defaults to $50,000.00.

Government Codes

4. Select the Pay Frequency from the pull-down.

5. Enter the maximum age in the Under age text box.

6. Enter the Cost per $1,000 of protection for a one month period in the text box.

Government Codes

7. Press the Enter key to save the uniform premium.

Government Codes

8. To edit uniform premiums, click the applicable text boxes or click the Pay Frequency pull-down to edit the text or change the selection.

Changes save automatically.

Government Codes

9. To delete a uniform premium, click the delete button (red minus sign).

Government Codes
Workmans Comp

The Workmans Comp tab allows users to define workmen’s compensation groups.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the Workmans Comp tab.

Government Codes

3. To add a workmans compensation group, use the bottom row and enter the Code and Title in the provided text boxes.

Government Codes

4. Press the Enter key to save the group.

Government Codes

5. To edit a group, click the Code or Title text box to edit the text.

Changes save automatically.

Government Codes

6. To delete a code, click the delete button (red minus sign).

Government Codes
Misc Rates

The Misc Rates tab allows users to specify Poverty Amount and ACA percentage.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the Misc Rates tab.

Government Codes

3. Enter the Year in the provided text box.

4. Select the Type from the pull-down.

5. Enter the Limit/Amount in the text box.

6. Enter the Percentage Rates in the text box.

7. Press the Enter key to save the misc rate.

8. To edit a rate, click the Year, Limit/Amount, or Percentage Rates text boxes to change the text. Click the Type pull-down to change the selection.

Changes save automatically.

Government Codes

9. To delete a code, click the delete button (red minus sign).

State Job Codes

The State Job Codes tab allows users to set up state job codes for use in the Human Resources module.

1. From the Setup menu, click Government Codes.

Government Codes

2. Click the State Job Codes tab.

Government Codes

3. To add a new state job code, use the bottom row and start by entering the Job# in the text box.

Government Codes

4. Enter the state job code Title in the text box.

5. Select the applicable EEO (Employee Equal Opportunity) from the pull-down, which is used for state reporting.

6. Select the WC Group from the pull-down to assign an applicable group number of Workman's Comp Insurance (WCI) to the state job.

7. Select the applicable Bargaining Unit from the pull-down that applies to the state job.

8. Select the applicable IAN from the pull-down, which is the local equivalent of EEO and is used in building state files.

9. Select the Status of the job code from the pull-down to define whether the job is currently in use.

Government Codes

10. Press the Enter key to save the state job code.

Government Codes

11. To edit the state job code, click the Job# or Title text boxes to change the text. Click the EEO, WC Group, Bargaining Unit, IAN, or Status pull-down to change the selection.

Changes save automatically.

Government Codes

12. To delete a code, click the delete button (red minus sign).

Government Codes