Time & Attendance Approval

The Time & Attendance Approval screen allows users to review and approve or deny timecard requested changes submitted by employees from the Punch In/Out Portal block or Employee Self Service > View/Edit Timecards. Once processed, employees can view the status of their requests on the View/Edit Timecards screen.

Reviewing Requests

1. From the Human Resources menu, click Time & Attendance Approval.

Time & Attendance Approval

2. The Time & Attendance Approval screen defaults to the Requests tab.

Time & Attendance Approval

3. Select the applicable Fiscal Year from the pull-down in which requests are housed.

Time & Attendance Approval

4. Select the applicable Week(s) from the pull-down to view requests for the selected weeks only.

5. To view requests linked to specific pay types, selected those types from the Pay Type pull-down.

6. To view requests for select employees, select said employees from the Employee pull-down.

7. Select the Exempt Status from the pull-down to determine if employees exempt from overtime or non-exempt, or all employees should be included in the requests report.

8. Click Run.

Time & Attendance Approval

All applicable Timecards are displays including the following information: Fiscal Year, Week index, Week range, Employee name, Pay Type, Position, Exempt From Overtime, and Hour(s).

Time & Attendance Approval

9. Click View All Timecards & Approve change requests to view the timecard change request.

Time & Attendance Approval

All Timecards are displayed. To review timecard changes, look for the light blue buttons as indicated by the Legend.

Time & Attendance Approval

The Timecard Change Request details display in the pop-up window including the employee's name and ID, assigned Schedule, Start Time, End Time, Break length (in hours), Automatic Breaks indicator, the Type, the Date, the Facility, the Hour(s), Original Clock In, Original Clock Out, Grade Period Clock In, Grace Period Clock Out, Requested Clock In, Requested Clock Out, Travel Notes, and Files & Comments.

Time & Attendance Approval

See the Legend for information on the records and colors displayed. Green records indicate time that is paid. Pink indicates time denied that is not paid.

Time & Attendance Approval

a. Click the red X to deny the request.

i. Enter the Reason why you are denying the request in the text box.

ii. Click Deny.

Once denied, the record displays in pink indicating that it is time denied and will not be paid.

Time & Attendance Approval

iii. Click Undeny to reverse the denial and reactive the record.

b. Click the Requested Clock In or Request Clock Out to approve the request.

Time & Attendance Approval

i. Once approved, the time turns green indicating approval.

Time & Attendance Approval

c. Click Files & Comments to view attached documents and comments or to add your own files and comments.

Time & Attendance Approval

d. Click the white X to close the pop-up window.

Time & Attendance Approval

10. To approve multiple employees' records at once, select the applicable check boxes.

Time & Attendance Approval

a. Click Select All to select all records at once.

11. Click Approve Selected to approve the selected records.

Once processed, all approved or denied requests can be viewed on the Approval History tab.

Approval History

1. From the Human Resources menu, click Time & Attendance Approval.

Time & Attendance Approval

2. Click the Approval History tab.

Time & Attendance Approval

The Approval History tab displays the Status, Fiscal Year, Week index, Week range, Employee, Pay Type, Position, Excempt From Overtime, Hour(s), and Details.

Time & Attendance Approval

3. Click View All Timecards & Approve change requests to view the timecard change request details.

Time & Attendance Approval

The Timecard Change Request details display in the pop-up window including the employee's name and ID, assigned Schedule, Start Time, End Time, Break length (in hours), Automatic Breaks indicator, the Type, the Date, the Facility, the Hour(s), Original Clock In, Original Clock Out, Grade Period Clock In, Grace Period Clock Out, Requested Clock In, Requested Clock Out, Travel Notes, and Files & Comments.

4. Click Files & Comments to view attached documents and comments.

Time & Attendance Approval
Additional Features

To navigate through the listed pages, click the Prev and Next buttons. To jump to a specific numbered page, type the number in the page text box and press Enter.

Time & Attendance Approval

To export data to an Excel spreadsheet, click on the Excel icon in the Export section.

Click the Printer icon in the Export section as shown in the image above. Depending on browser settings, this will generate a print preview where you will have the ability to change the layout, print two-sided, etc.

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

Time & Attendance Approval

Click the Filters button to filter data and apply filter rules.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for additional filtering rules.

Time & Attendance Approval

The columns displayed are included in the report; however, if you find specific columns unnecessary, you can remove columns by clicking Toggle Columns. To hide a column from the report, clear the selected check box. To include the column, select the check box.

Time & Attendance Approval

If a column has been hidden from the report, upon navigating away from the screen, the column will remain hidden until the check box is selected via Toggle Columns.