Automatic Course Requests

The Automatic Course Requests screen allows the district and individual schools to automatically add course requests to a specific group of students. ACRs may be rolled over year-to-year.

Adding a District Course Request

The ability to add and edit district course requests is controlled by the Edit permission for "Allow District Access" under Automatic Course Requests in Users > Profiles.

1. In the Scheduling menu, click Automatic Course Requests.

Focus remembers the last tab you had open on the Automatic Course Requests screen and that tab is displayed by default.

2. Click the District Requests tab if not already opened.

3. Enter a Title for the course request in the blank row.

4. Click the Search Terms field.

5. In the pop-up window, enter search criteria to locate the students who will be given this course request. For example, if students enrolled in English 1 Honors last year will be given a course request for English 2 Honors, click the Scheduling category and select English 1 Honors in the Scheduled into Course(s) Last Year field.

6. Once the search terms are entered, click Set Search Terms.

The search terms entered are displayed in the Search Terms field.

7. Select the Courses to request. One or multiple courses can be selected.

Use the Filter field at the top of the pull-down to quickly locate the course(s) to add as requests. Begin typing the full or partial course name or number, and the list of courses will filter based on the entered criteria.

8. Enter a number for the Priority. When multiple course requests are run at the same time, the priority determines the order in which they are run. A request with a 1 will run before a request with a 2, and so on.

9. When finished entering the course request information, press Enter.

The course request is added to the table and is auto-saved. A new, blank row is displayed at the bottom of the table for adding additional course requests.

Adding a School Course Request

1. In the Scheduling menu, click Automatic Course Requests.

Focus remembers the last tab you had open on the Automatic Course Requests screen and that tab is displayed by default.

2. Click the School Requests tab if not already opened.

Depending on your profile permissions, you might only have access to the School Requests tab, in which case it will be displayed by default.

3. Enter a Title for the course request in the blank row.

4. Click the Search Terms field.

5 In the pop-up window, enter search criteria to locate the students who will be given this course request. For example, if students enrolled in Spanish 1 last year will be given a course request for Spanish 2, click the Scheduling category and select Spanish 1 in the Scheduled into Course(s) Last Year field.

6. Once the search terms are entered, click Set Search Terms.

The search terms entered are displayed in the Search Terms field.

7. Select the Courses to request. One or multiple courses can be selected.

Use the Filter field at the top of the pull-down to quickly locate the course(s) to add as requests. Begin typing the full or partial course name or number, and the list of courses will filter based on the entered criteria.

8. In the Run nightly for students without requests pull-down, select Yes to run this automatic course request nightly for students who do not have any course requests. Select No if you do not want to run this request nightly.

9. Enter a number for the Priority. When multiple course requests are run at the same time, the priority determines the order in which they are run. A request with a 1 will run before a request with a 2, and so on.

10. When finished entering the course request information, press Enter.

The course request is added to the table and is auto-saved. A new, blank row is displayed at the bottom of the table for adding additional course requests.

Running District Course Requests

The ability to run district course requests is controlled by the View permission for "Allow District Access" under Automatic Course Requests in Users > Profiles. This allows district or school users to run district course requests for the schools they have permissions to. The ability to run district course requests for all schools is controlled by the View permission for "Allow All Schools Request Access" under Automatic Course Requests in Users > Profiles.

1. In the Scheduling menu, click Automatic Course Requests.

2. In the District Reports tab, select the course requests you want to run by selecting the check box to the left of the request. One or multiple can be selected. To select all course requests in the list, select the check box in the column header.

3. Select Only run for students without requests if you only want to run course requests for students who do not have any course requests.

4. To run course requests for the current school only, click Run Course Requests for Current School. To run course requests for all schools in the district, click Run Course Requests for All Schools.

A pop-up window is displayed indicating the number of students who had requests entered for each course and the list of students. It will also indicate if the course does not exist for a school. The pop-up may contain a pull-down to select the specific course request that will be added to students for each applicable school.

5. To delete the requests for students, select the check box next to each student, or select the check box in the column header to select all students in the list.

6. Click Delete Selected Requests.

7. To select the specific course request that will be added for students at certain schools, select the course in the pull-down beneath the school name and click Complete when finished.

Running School Course Requests

1. In the Scheduling menu, click Automatic Course Requests.

2. Click the School Requests tab.

3. Select the course requests you want to run by selecting the check box to the left of the request. One or multiple can be selected. To select all course requests in the list, select the check box in the column header.

4. Select Only run for students without requests if you only want to run course requests for students who do not have any course requests.

5. Click Run Course Requests.

A pop-up window is displayed indicating the number of students who had requests entered for each course and the list of students.

6. To delete the requests for students, select the check box next to each student, or select the check box in the column header to select all students in the list.

7. Click Delete Selected Requests.