1. In the Grades menu, click Final Grades, GPA, & Class Rank.

This navigates to the Final Grades, GPA, & Class Rank screen, where a Student Search displays.

2. Enter all applicable search criteria, and click Search.

Clicking Search navigates to a new Final Grades, GPA, & Class Rank screen where you can view final grades, GPAs, and class ranks for the selected students defined in the Student Search module. When multiple students are pulled into the Final Grades, GPA, & Class Rank report, the weighted and unweighted GPAs and ranks of every student will display on the screen.

1. At the top of the screen click the submenu options to view a breakdown by a selected marking period, such as the active 3rd 9 Weeks, or by full Course History. Course History is selected by default.

2. Click on any student's name to navigate to the Grades section of the student record for more details.

Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.

3. To close out of the selected student and return to the main Final Grades, GPA, & Class Rank screen, click the red X next to the open student’s name in the header.

a. Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of students based on your previous search, click Back to Search Results.

4. Hover over the student's name for more student information, and click the student's name to open Students > Student Info.

1. Click on any student’s name to navigate to the Grades section of the student record for more details.

2. If clicking the student's name opens the Grades Summary, click View Detailed Report.

The Detailed Report includes many features to track student performance, review course history, as well as update and add student grades.

3. Just beneath the Student Info tabs, are additional tabs used to identify specific exams, semesters, or progress/marking periods. Click on any one of these tabs to change the data to reflect the marking period or exam period selected. The option defaults to Course History.

When a new tab is selected, it appear in blue and moves to the front of the listed periods/exams, as shown in the image.

When Course History is displayed, the student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Class Rank, and Cohort Rank display in the upper left corner of the screen. There is also the As of date, which lists the date information was last updated or affected. The student's Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed as well. Note: This information varies depending on district settings.

An assessment section in the upper right corner shows the EOC and Assessment requirements, and indicates which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements. Note: The information that displays here varies depending on district settings.

Beneath the student’s GPA information is the number of Grades entered for the student in Course History.

4. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.

5. You have the option to print transcripts from this screen. Select the kind of transcript you’d like to generate for printing from the pull-down, and then select Print.

a. Clicking Print Transcript will generate a print preview screen. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign).

b. When finished, click Return to Focus to return to the Final Grades, GPA, & Class Rank screen.

By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Reason Code, Comments, Report Card Comments, Internal Notes, and Course History and Locked.

6. Click the Show [STATE] fields to display additional columns and display more information, such as School, Gradelevel, course flags, etc.

7. To hide the additional fields, select the Hide [STATE] fields button.

8. Click the modal icon to view individual records from a data table in a pop-up modal to alleviate having to scroll horizontally on large tables. 

a. To close the modal, click Close, press Esc, or click the dimmed background.

If the modal is opened on a non-insert row, blue arrow buttons are displayed, allowing cycling through the other records without having to close the modal.

If the modal is opened on an insert row, a Create button is displayed next to the Close button on the modal, allowing a record to be created.

1. To add a new row of data, use the blank top line. Select the Year, Marking Period, and Course from the pull-downs.

When the Course is selected, the Course Number, Grade Scale, and Cred. Attempted will automatically populate.

2. Enter the Percent, then press Tab or click out of the field. Upon entering a percentage, the letter Grade, Cred. Earned, GPA PTS, and Weighted GPA fields automatically populate.

Note: You can also enter a Grade letter and press Tab, which will populate the Percent field automatically. Note: If a Percent is entered, press Tab to populate the Grade field. If the district doesn't use Percent, just enter the Grade letter.

3. You can then select a Teacher and a Grad Subject (pulls from Course Catalog).

4. Enter a Reason Code (if the system preference, Enable reason code for grade change is enabled), Comments, Report Card Comments, and Internal Notes as needed.

5. To commit the line of data, click any of the fields, then press Enter. The new line of data will turn yellow.

6. Click Save. The line will then turn blue and the delete button (red minus sign) will display.

7. If any of the student’s grades or data is added or edited, the field turns yellow and the Save button activates (turn red). Be sure to save all changed or added data before navigating away from the screen.

8. Depending on your profile permissions you may have the option to delete data from the Final Grades, GPA, & Class Rank screen. To delete a record click the delete button (red minus sign).

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades and attendance. Note: The information displayed here is defined by the district, which varies between districts.

The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.

The student's EOC (End of Course) exams and Assessment requirements display in the top right corner of the screen, and indicate which requirements the student has met; for post-secondary students, this module displays program and credit hour requirements. Note: The fields displayed here are defined by the district, which varies between districts.

The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, course Flags, attendance information (Ex, Unx, and Tardy), and grades for applicable marking periods, such as Q1, Q2, S1, etc. and Credits earned for each course.

2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.

Note: Only posted grades from the student's current school display.

3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.

Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.

4. Select the Show Progress Periods check box to display progress report grades, if applicable; progress periods must first be set up via Setup > Marking Periods. Click Update.

5. Select the Show Exams check box to display exam grades, such as S1 Exam. Click Update.

6. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.

7. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.

The image displayed below displays the courses before Group By Course is applied.

The image displayed below displays the courses after Group By Course is applied.

8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.

9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Grades (Assignments) for more information.

10. Click Print Transcripts in order to print a transcript of the grades summary.

a. Select from the Template(s) available to you from the pull-down.

b. Click Print.

c. Clicking Print will generate a print preview screen. To print, click the Print (printer icon). To download the file, click Download (down arrow icon). When finished, click Return to Focus to return to the Grades screen.

11. If applicable, click the Course link to open the teacher's Web Page.

12. Click the Teacher names to compose an email and/or message, which opens in a Send a Message or a Send an Email pop-up window depending on your Messenger permissions and whether or not the teacher has an email entered in User Info.

To send a message follow these steps:

a. Select the teacher from the Send to: pull-down. You can select as many applicable teachers as needed.

b. Enter your message in the provided text box and click Send.

c. Click Cancel to close the pop-up window without sending a message.

To send an email follow these steps:

a. Enter Your Email address.

b. Select the teacher to whom the email is being sent from the Send to: pull-down. You can select as many applicable teachers as needed.

c. Enter any additional email addresses that should also receive a copy of the email in the CC text box.

d. Enter the message in the provided text box.

e. Select the Receive a personal copy check box if you want the email also sent to the email address entered as Your Email.

f. Click Send.

g. Click Cancel to close the pop-up window without sending an email.

13. Click the attendance codes to open the applicable attendance information on the Absence Summary screen.

14. Click a grade to open more information as it pertains to the grade given on the Final Grades, GPA, & Class Rank (Assignments) screen.

1. If the Grades screen opens the Detailed Report, click View Grades Summary.

2. Click Print Assignment Grades to open the Grades (Assignments) screen, which displays all assignments for current courses.

The screen displays the course name, period, section, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc. The assignments display the Assignment name, Points possible / points earned, Percent. Grade, Comment, Assigned date and time, Due date, Last Modified, Category, Last Upload Date, and Student Files uploaded.

If the teacher/school is using the Proficiency Gradebook, grades will be broken down by proficiency standard, as shown in the image below. For more information about standard grades, see Proficiency Grades.

3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.

4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.

5. Click View Grades Summary to return to the Grades Summary screen.

6. Click View Detailed Report if viewing the Grades Summary.

7. Select the template from the pull-down, and click Print. Note: Templates must first be set up via Letterhead Templates.

8. Click the Printer icon to print. Additional features are available to download, zoom, rotate, etc. Click Return To Focus when finished.

1. From the Grades screen, while on the Grades Summary screen, click the letter and/or percent grade link.

2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.

3. Click View Grades Summary to return to the corresponding screen.

A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc. is displayed at the top of the screen, as well as the student's Current grade in class.

The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.

1. From the Grades screen, while on the Grades Summary screen, click the progress bar, letter and/or percent grade link.

2. The course name, period, section, and teacher's name are displayed in a pull-down. Click the pull-down to select another active course.

3. Click View Grades Summary to navigate to the corresponding screen. See The Grades Summary for more information.

The student's current grade displays along the top of the screen along with the colored grade bar, and any notes added by the teacher.

The progress indicator code bar displays red for 2 or lower, yellow for 3 or lower, green for 3 and above. I.e. 50% or lower is red, 51%-75% is yellow and 75% or higher is green.

4. Student grades are displayed by proficiency Standard. Click the + (plus sign) to expand the standard and view assignments and grades.

Click the -- (minus sign) to collapse the standard and hide the linked assignments and grades.

5. Click + Expand All to expand all standards in order to view all linked assignments and grades.

Click -- Collapse All to collapse all standards and hide linked assignments and grades.

6. Click the assignment title to view assignment details.

The assignment information displays including Details, Resources, Standards, possible Points, Assigned Date, Due Date, Questions, Description, and more.

a. From the Details tab, you can review assignment information, view uploaded assignments, and add comments (if enabled by the teacher).

i. Click Comment to add a comment.

ii. Type you comment, and click Comment.

b. Click the Resources tab to view and open attached resources, such as links, files, folders, etc.

i. Click the resource to open it.

c. Click the Standards tab to view the proficiency standards linked to the assignment that determine whether the student has met the criteria for the assignment.

d. Click Back to Assignment List to return to the previous Grades screen.

You can view grades on the Grades Summary without the View Gradebook Assignments & Grades profile permission set via Users > Profiles > Grades tab; however, you will not be able to drill down via this report to view the individual gradebook grades without the permission.

If an I, J, or Y is selected from the Online Course pull-down, the indicator for Met Online Course Req: will update to Met. If J is entered, a specific Course Number is required in order to meet online course requirement. Note: When the first seven digits of the course number are 0200985 and J is selected from the Online Course pull-down, the online course requirement is met. Show Florida fields must be selected for the listed fields to display.

Only applicable for Florida State Reporting customers. The Met Online Course Req value is displayed on the Student's Final Grades, Test History, and Graduation Requirement Report screens.

If there is a course value in the state's course code directory with a value of 05 or 10, Focus uses it; otherwise the customer's Master Course total credit will be leveraged. This allows users to include dual enrollment and other courses not present in the state's CCD to the calculation.

Courses marked as Active as well as Inactive in Course Catalog are included.

Courses that are populated with course numbers greater than 7 characters are considered, as well.

If the student has been flagged as a Protected Student, a warning message displays on the Final Grades, GPA, & Class Rank screen: DO NOT RELEASE STUDENT INFO. The warning message displays for all users. For more information about how to set up a Protected Student, see Student Fields: Protected Student.

To view the listed students in a Customized List, click the corresponding tab.

The information/columns displays in the Customized List is set up via Users > My Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Final Grades, GPA, & Class Rank screen.

Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

You can also export data to an Excel spreadsheet by clicking the Excel icon in the Export section.

To print data, click on the Printer icon in the Export section.

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

Click the floppy disk icon to export the listed data to an Excel spreadsheet.

If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

If the tables contain several pages of information, Page numbers will display along with Prev and Next buttons. Click these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.

Click Filters to further breakdown data.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

Click Toggle Columns to customize the columns displayed on the Final Grades, GPA, & Class Rank screen. Note: While viewing the Detailed Report, be sure Show Florida fields is selected for a complete list of columns, then you can clear the selected check box to hide columns you don't want displayed in the report.

To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 100 records, the Page numbers disappear because all records are displayed on one page.

From the Final Grades, GPA, & Class Rank screen, you have the ability to navigate to other sections of student information clicking the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.