Documentation for Administrators

Hall Pass Trends

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The Hall Pass Trends report provides detailed insights into hall pass usage. This report helps track student activity by allowing users to drill down into specific data, aiding in monitoring the school environment.

Viewing the Students Tab

The Students tab in the Hall Pass Trends report provides a detailed view of student hall pass usage, searchable by date range, and defaults to the current school year.  At the top of the report, the Average Pass Time is displayed, which is calculated as the average number of minutes all students have spent out of class. The report is sorted to highlight students with the most time out of class at the top, ensuring easy identification and analysis of those who spend significant time away from the classroom.

1. In the Students menu, click Hall Pass Trends.

Hall Pass Trends

The Students tab is displayed by default.

Hall Pass Trends

2. The report date range defaults to the first day of school through the current date. Adjust the Start Date and End Date of the report, as needed, and click Search.

Hall Pass Trends

The report includes:

  • Student - Displays the student name and ID number.
  • Grade - Displays the student's current grade level.
  • Number of Passes - Displays the total number of active passes within the report date range.
  • Total Time - Displays the total amount of time the student has been out of class on hall passes within the report the date range.
  • Average Pass Time - Displays the total minutes of all of the student's passes divided by the number of passes within the date range.
  • Most Visited Location - Displays the location where the student was most active.

3. Click the student link to open the student hall pass report for the individual student. This report is also accessible by clicking the Hall Passes tab at the top of the screen when viewing a student's record in Student Info.

Hall Pass Trends

4. Click the link in the Number of Passes column to view a breakdown of the student's hall passes.

Hall Pass Trends

In the pop-up window, the Total Time Out of Class is indicated, as well as a list of the student's passes during the report date range. For each pass, the date, start time, pass time, minutes late, and location name are indicated. In the Details column, there are indicators if the student did not check in, did not check out, had late check in, had late check out, did not end their pass, or if the pass expired.

5. Click the X to return to the full report.

Hall Pass Trends
Viewing the Student to Student Tab

The Student to Student tab displays students who have been out on active hall passes at the same time and location, with their passes overlapping for at least one minute. You can search by date range, with the default setting being the current school year to current date. You can also set a threshold for the amount of overlapping passes and filter the report based on a specific location. This tab helps identify patterns and potential issues when multiple students frequently request passes at the same time.

1. In the Students menu, click Hall Pass Trends.

Hall Pass Trends

2. Click the Student to Student tab.

Hall Pass Trends

3. The report date range defaults to the first day of school through the current date. Adjust the Start Date and End Date of the report, as needed.

4. Enter the Threshold for the number of overlapping passes between two students.

5. If you would like to view one or multiple specific locations, select the Location. Leave blank to return all locations.

6. Click Search.

Hall Pass Trends

The report includes:

  • Student 1 - Displays the name and student ID of the first student
  • Student 2 - Displays the name and student ID of the second student
  • Overlapping Passes - Displays the number of overlapping passes within the date range that meet the defined treshold
Hall Pass Trends

7. Click a student link to open the student hall pass report for the individual student. This report is also accessible by clicking the Hall Passes tab at the top of the screen when viewing a student's record in Student Info.

Hall Pass Trends

8. Click the Overlapping Passes link to view the details of the overlapping passes.

Hall Pass Trends

In the pop-up window, the date, overlap time, pass time, minutes late, and location name of the overlapping passes are listed. In the Details column, there are indicators if the student did not check in, did not check out, had late check in, had late check out, did not end their pass, or if the pass expired.

9. Click the X to return to the full report.

Hall Pass Trends
Viewing the Staff Insights Tab

The Staff Insights tab displays hall pass activity by staff member. The report displays staff members, the number of passes they have initiated and approved, the total pass time out of class, the average pass time, and the most frequent pass location. With this report, schools can better monitor hall pass usage, identify trends, and support consistent practices across classrooms.

1. In the Students menu, click Hall Pass Trends.

Hall Pass Trends

2. Click the Staff Insights tab.

Hall Pass Trends

3. The report date range defaults to the start and end date of the school year. Adjust the Start Date and End Date of the report, as needed.

4. Click Search.

Hall Pass Trends

The report includes:

  • Staff Name: Displays the name of the staff member. The staff member who has initiated/approved the most number passes is displayed at the top of the report, and the staff member who has initiated/approved the least number of passes is displayed at the bottom.
  • Number of Passes: Displays the number of passes the staff member has initiated/approved during the specified date range
  • Total Time: Displays the total time of the staff member's initiated/approved passes during the specified date range
  • Average Pass Time: Displays the average pass time for hall passes the staff member initiated/approved during the specified date range
  • Most Frequent Pass Location: Displays the most frequent pass location for hall passes initiated/approved by the staff member during the specified date range

5. Click the Staff Name link to open the user's record in User Info in a new tab.

Hall Pass Trends

6. Click the Number of Passes link to view the pass details in a pop-up window.

Hall Pass Trends

The pop-up window includes the student, date, start time, pass time, minutes late, and location name. In the Details column, there are indicators if the student did not check in, did not check out, had late check in, had late check out, did not end their pass, or if the pass expired.

7. Click the X to return to the full report.

Hall Pass Trends
Additional Report Features

Expand View

Click the expand icon next to a row on a report to view the information for that row in a pop-up window.

Hall Pass Trends

If the report contains multiple pages, click the Prev and Next buttons to navigate through the pages. Enter a page number in the text box and press Enter to go directly to that page in the report.

Hall Pass Trends

Export and Print

To export the report to CSV/Excel, click the Excel icon. To print the report, click the Printer icon and follow your printer's prompts.

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Filter

To filter the report, click the Filter button so that it displays ON.

Hall Pass Trends

Enter the filter criteria in the text box above the desired column.

Hall Pass Trends

Click the down arrow to access additional filter options.

Hall Pass Trends

Click the green plus icon to add an additional filter field to the column. Click the red minus icon to remove the filter field for the column.

Hall Pass Trends

To turn off the filters, click the Filter button so that it displays OFF.

Hall Pass Trends

Page Size

To adjust how many records are included on each page of the report, modify the Page Size and press Enter.

Hall Pass Trends

Sort Columns

Click a column header to sort the report. Click once for ascending results; click again for descending.

Hall Pass Trends
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