The Course History screen displays the Grade Summary and the Detailed Report, which both includes the student's grades, GPA (if applicable), teachers, courses, credits, etc. in a selected marking period and/or school year. The columns in this report can be filtered for specific information. Administrators have the ability to update grades as well as print transcripts with a selected letterhead directly from this screen. Note: The Course History screen only displays for post-secondary schools.
1. In the Grades menu, click Course History.
This navigates to the Course History screen where a Student Search displays.
2. Enter the applicable search criteria, and click Search.
See Searching for Students for more information on conducting a student search.
To pull data for all students, leave the Student Search text box empty.
Clicking Search on the last screen will navigate to a new Course History screen where you can view grades, GPAs, and more for the selected students defined in the Student Search module. When multiple students are pulled into the Course History report, the cumulative and weighted GPAs and credit information of every student will display on the screen.
1. At the top of the screen click the submenu options to view a breakdown by a selected marking period, such as Quater 4, Semester 2, Full Year, or by Course History. Course History is selected by default.
2. Click on any student’s name to navigate to the Grades section of the student record for more details.
Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.
3. To close out of the selected student and return to the main Course History screen, click the red X next to the open student’s name in the header.
a. Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of students based on your previous search, click the Back to Search Results link at the bottom of the screen.
1. Click on any student’s name to navigate to the Grades section of the student record for more details.
If the screen defaults to the Grades Summary, click View Detailed Report.
The Grades section of the student record includes many features to track student performance, review course history, and complete multiple tasks from the same screen.
2. Just beneath the Student Info tabs, are additional tabs used to identify specific semesters, or progress/marking periods, etc. Click on any one of these tabs to change the data to reflect the marking period selected. The option defaults to Course History.
When a new one is selected, it will move to the front of the listed periods/exams, as shown in the image.
When Course History is displayed, additional information displays which varies by district depending on the settings enabled via Setup > System Preferences. In the example shown, Cumulative GPA, Cumulative Weighted GPA, Extra Curricular GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed.
Depending on the marking period selected, different information will display on the screen. For example, the information explained about only shows when Course History is selected.
Program sections display in the upper right corner containing the Program Code, Program Title, Earned CPC or OCP, Enrolled Hours, Attended Hours, Required Hours, Percentage Completed, and Basic Skills Exam status. Note: The information displayed here also varies depending on the settings enabled via Setup > System Preferences.
3. Click View Grades Summary to view the student's grade in a summary format. See The Grades Summary for more information.
4. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.
5. You have the option to print transcripts from this screen. Select the kind of transcript you’d like to generate for printing from the pull-down, and then select Print.
Clicking Print will generate a print preview screen. From this screen you have several options Print (printer icon) and Download (down arrow). When finished, click Return to Focus to return to the Course History screen.
By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Report Card Comments, Internal Notes, Course History, Locked, Start Date, and End Date.
The Locked column displays when the following steps have taken place:
- The district must first enable Use Individual Final Grades Field Permissions via Setup > System Preferences > Default School Preferences > Grading tab.
- Then, the district can view and enable the Final Grades Fields from the Permission Type pull-down via Users > Profiles.
- Select the View and Edit check boxes for the Locked field to allow the selected profile to view or view and edit the Locked feature.
When the setting "Use Credit Hours" is enabled via Setup > System Preferences > Scheduling, the Credit Hours Attempted and Credit Hours Earned columns display.
6. Click the Show [State} fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc. In the example shown, Show Florida fields is displayed.
7. To hide the additional fields, click the Hide [State] fields button. In the example shown, Hide Florida fields is displayed.
8. If one or more letters has been attached to the course history tab from the Print Letters & Send Email screen, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters.
Click the Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.
You can print a Grade Report for the course history for inactive students/students without an enrollment record regardless of the year selected from the school year pull-down.
For more information on how to set up the Grade Report, see Generating the Grade Report (Attach to Tab: Course History Record).
9. Click the modal icon to view individual records from a data table in a pop-up modal to alleviate having to scroll horizontally on large tables.
a. To close the modal, click Close, press Esc, or click the dimmed background.
If the modal is opened on a non-insert row, blue arrow buttons are displayed, allowing cycling through the other records without having to close the modal.
If the modal is opened on an insert row, a Create button is displayed next to the Close button on the modal, allowing a record to be created.
Your ability to create and delete records is driven by the Permission Type: Final Grades Fields > Final Grades Record > Create and Delete enabled via Users > Profiles. Note: Your district must also have the setting Use Individual Final Grades Field Permissions must be enabled via Setup > System Preferences > Default School Preferences > Grading tab in order to edit Final Grades Fields permissions.
1. To add a new row of data, use the blank top line. Select the Year, Marking Period, and Course from the pull-downs.
When the Course is selected, the Course Number, Grade Scale, and Cred. Attempted will automatically populate.
2. When the setting "Use Credit Hours" is enabled via Setup > System Preferences > Scheduling, the Credit Hours Attempted and Credit Hours Earned columns display. Enter or edit the credit hours, as needed.
3. Enter the Percent, then press Tab or click out of the field. Upon entering a percentage, the letter Grade, Cred. Earned, and GPA PTS fields automatically populate.
You must enter a letter Grade to save the record.
4. You can then select whether the grade Affects GPA by selecting the check box, if applicable.
5. You can select a Teacher, a Grad Subject and enter Comments and Internal Notes as needed.
6. Select the Course History check box to indicate that the grade and corresponding data should appear on the student's Course History.
7. Select the Locked check box to lock the marking period's grade and prevent automatic recalculation upon a grade change being performed. Note: Automatic recalculation is dependent on the setting, “Recalculate parent marking period grades and GPAs when a teacher posts grades or a grade change request is approved” enabled via Setup > System Preferences > School Preferences / Default School Preferences > Grading.
8. To commit the line of data, click any of the fields, then press Enter. The new line of data will turn yellow.
9. To save the information, click Save.
10. If any of the student’s grades or data is added or edited, the field will turn yellow and the Save button will enable (turn red). Be sure to save all changed or added data before navigating away from the screen.
11. Depending on your profile permissions you may have the option to delete data from the Course History screen. To delete a record click the delete button (red minus sign).
For a better view while entering data, click the modal icon. Select the applicable options from each pull-down and enter the necessary text. Click Create once complete.
Field | Explanation |
---|---|
Year | Displays the school Year the course was taken. |
Marking Period |
Displays the school Marking Period the course was taken. |
Course |
Displays the Course name and number as defined in the Course Catalog. |
Course Number |
Displays the Course Number as defined in the Course Catalog (if applicable). |
Percent |
Displays the percentage earned in the course. |
Grade |
Displayes the letter Grade earned in the course. |
Grade Scale |
Displays the type of grading scale appliciable, such as Regular, Honors, Advanced Placement, etc. |
Credit Hours Attempted |
Displays the number of credit hours attempted; i.e. the number of credits the student was able to earn for the course. |
Credit Hours Earned |
Displays the number of credit hours earned for the course. |
Cred. Attempted | Displays the number of credits attempted; i.e. the number of credits the student was able to earn for the course. |
Cred. Earned | Displays the number of credits earned for the course. |
GPA PTS |
Displays the student’s GPA (grade point average) points calculated by quality points/cumulative points. GPA points are associated with the letter grade and are not adjusted by the credits attempted or earned. |
Weighted GPA |
Displays the student’s weighted GPA, which take into account the difficulty of the student’s classes. |
Affects GPA |
Determines whether or not the course taken affects the student’s GPA. If this check box is left cleared, the course grade will not impact the student’s GPA. |
Teacher |
Displays the name of the Teacher of the course. |
Grad Subject |
Displays the graduation subject of the course. |
Comments |
Displays Comments made when entered via Course History. |
Course Comments | Displays course comments entered by teacher and administrators applicable to the course. |
Internal Notes |
Displays Internal Notes made when entered for other staff members. |
Conduct |
Displays comments selected for students via the Conduct pull-down configured by the disrict; this option may also appear as a text box, where conduct comments can be entered. |
Course History |
Determines whether or not the course will be included in the student’s Course History. If this check box is left cleared, the course will not display while viewing the Course History tab. |
Locked | Select the Locked check box to lock the marking period's grade and prevent automatic recalculation upon a grade change being performed. Note: Automatic recalculation is dependent on the setting, “Recalculate parent marking period grades and GPAs when a teacher posts grades or a grade change request is approved” enabled via Setup > System Preferences > School Preferences / Default School Preferences > Grading. |
Field |
Explanation |
---|---|
Semester Content |
Displays additional information pertaining to semester courses, such as whether the course is a Course Term, S1 (Semester 1), or S2 (Semester 2), etc. |
District |
Displays the District number and name where the course was taken. |
School | Displays the School number and name where the course was taken. |
Gradelevel |
Displays the Gradelevel of the student when the course was taken. |
Course Number, Substituted |
If the student took a course as a substitute for another course, the course that is being substituted would be entered in the Course Number, Substituted. |
Course Flag 1-4 | Displays course flags applicable to specific courses, such as Gifted, Virtual, Honors, etc. |
Distance Learning |
Displays Distance Learning information that has been identified for the course, such as Web-based, Not Distance Learning, etc. |
Online Course |
Displays Online Course information that has been identified for the course, such as Y - Online Course, N - Not an Online Course, etc. |
Instructional Hours |
If the student is enrolled in technical education courses earning WDIS hours, entered hours displays here. |
Industry Certification Identifier 1-3 |
If the student is enrolled in technical education courses and attempting to earn an industry certification, the entered identifier displays here. |
Industry Certification Outcome 1-3 |
If the student is enrolled in technical education courses and attempting to earn an industry certification, the entered outcome displays here. |
Industry Certification Date 1-3 | If the student is enrolled in technical education courses and has earned an industry certification, the date the certification was attempted or earned displays here. |
Dual Enrollment Institution Type |
Displays information pertaining to dual enrollment. If the student is enrolled in another institution for college credits, it would be indicated here. |
Course Assessment Status |
Displays information pertaining to the student’s EOC exam status, such as A - Took and passed EOC, B - Took and failed EOC, etc. |
Voc./Adult Gen. Program Code |
Displays the student’s Voc./Adult Gen. Program Code, if applicable. This only pertains to student enrolled in adult or vocational (technical) programs. |
IET Program Number | Displays the IET (Integrated Education and Training) Program, if applicable. |
Course Substituted, Subject Area |
Displays the Subject Area of the course that is being substituted. I.e. If the student has taken a course in place of another one, the Subject Area for which that course stands in would be identified here. |
Total Clock Hours Earned Toward Award |
If the student is enrolled in vocational (technical) courses, the total clock hours earned towards completing the program requirement displays here. This is the number of hours the student has been awarded, which may vary from attended hours if the student completed the program. |
EOC Exam Term |
Displays the End of Course exam term, such as Full Year Exam, Semester 1 Exam, etc. |
End of Course Achievement Level |
The End of Course Achievement Level applies to virtual courses. The field displays achievement levels, such as Level 1-5, Not a virtual course, etc. |
Credit By Assessment |
Displays whether the student earned credits via an assessment. This check box should only be selected if the student is full-time and has never been enrolled in the corresponding course but has taken and passed the statewide standardized end-of-course assessment. |
Location of Student |
Displays information regarding the student’s location. |
Completion Point Code 1-6 |
Displays OCPs (technical programs) and LCPs (adult education programs) earned by the student. |
Completion Point Code Date 1-6 |
Displays the dates the student earned OCPs (technical programs) and LCPs (adult education programs). |
Modified Completion Point Code |
Display the student’s modified occupational completion point (MOCP) during the year selected. |
Voc. C Points Mod Date |
Displays the student’s modified occupational completion point (MOCP) date during the year selected. |
Virtual, Date of Completion | Displays the student’s date of completion when attending the course virtually. |
Attended Hours |
Displays the student’s Attended Hours in an enrolled vocational program. |
Course Completion Code | Displays the student’s course completion code defined by the district and FLDOE course directory. |
Start Date | Displays the date the student started the course. |
End Date | Displays the date the student completed the course. |
Field |
Explanation |
---|---|
Audit |
Displays whether the course is linked to a specific Audit, such as FY, S1, S2, Summer, etc. |
Special Explanation Code 1-3 |
Displays Special Explanation Code(s) entered that pertain to the course, such as Counts as PE Credit, Credit by Exam, etc. |
Academic Achievement Record (AAR) Use |
Displays the AAR subject for the course, such as Mathematics, Science, English Language Arts, etc. |
District |
Displays the Distrcit number and name where the course was taken. |
School |
Displays the School number and name where the course was taken. |
No Credit |
Displays the code, which indicates why the student did not earn credit for the course; for example, 04: Course was passed, but credit was not received due to excessive absences…See the following link for a complere list of codes: Pass/Fail Credit Indicator Code |
Gradelevel |
Displays the Gradelevel of the student when the course was taken. |
Num Abs |
Displays the number of absences recorded while enrolled in the listed course. |
Dual Credit Indicator |
Indicates whether the student was eligible to receive both high school and college credit for a college course. |
ATC Indicator |
Displays the ATC (Advanced Technical Credit) code indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide ATC program agreement. |
Course Completion Indicator |
Indicates whether or not the student finished the full sequence of instruction for a course. Note: 1 does not mean that the student met all of the requirements to receive credit or a grade for the course. |
College Credit Hours |
Displays the number of college hours a student earned for the completion of a dual credit course. |
Pass/Fail Credit Indicator |
Displays a pass or fail and credits awarded indicator, such as Passed, But No Credit (other parts of the course have not been taken). |
Absence Failure |
Displays a check box indicating whether the course was failed due to poor attendance. |
PEIMS Course Number |
Displays the PEIMS (Public Education Information Management System) Course Number: Student taking end-of-course assessments are enrolled in a course being considered for STAAR Alternate 2 that contains a PEIMS course number indicating that the coursework is accessed through prerequisite skills. |
PEIMS Short Title |
Displays the PEIMS Short Title for the PEIMS Course. |
Non-Campus Based Instruction |
Displays the institution the course was taken, if the course was taken on a non-campus based location, such as College Campus Based Course, Credit By Exam, Texas Virtual School Network (TxVSN) Statewide Online Course Catalog, etc. |
Semester Content |
Displays additional information pertaining to semester courses, such as whether the course is a Course Term, S1 (Semester 1), or S2 (Semester 2), etc. |
Summer Dual Enrollment |
Indicates if the course was a dual enrollment course (for college credit) taken over the summer. |
OnRamps Dual Enrollment Indicator |
Displays the OnRamps Dual Enrollment code, which indicates that the student has successfully completed an OnRamps dual enrollment course. Note: OnRamps is an innovative dual enrollment program coordinated by The University of Texas at Austin. |
1. If the Grades screen opens the Detailed Report, click View Grades Summary.
The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades.
The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Class Rank, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.
The information displayed in the top right corner contains possible EOCs, Online Course Requirements, etc.
The information displayed here may not be applicable to the school. The fields displayed here depend on the settings enabled via Setup > System Preferences.
The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, Attended Hours (if applicable), grades for applicable marking periods, such as Q4, S2, etc. and Credits earned for each course.
2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.
Note: Only posted grades from the student's current school display.
3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.
Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.
4. Select the Show Exams check box to display exams taken per applicable marking periods, such as Semester 1 Exam. Click Update.
Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme via Setup > Grade Posting Averaging.
5. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.
6. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.
The image displayed below displays the courses before Group By Course is applied.
The image displayed below displays the courses after Group By Course is applied.
7. Click Toggle Columns to customize the columns displayed in the Grades Summary.
From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.
Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.
8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.
9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Course History (Assignments) for more information.
10. If applicable, click the Course link to open the teacher's Web Page.
11. Click the Teacher names to compose a message via Communication.
12. Click the Attended Hours to open the applicable attendance information on the Absence Summary screen.
13. Click a grade to open more information as it pertains to the grade given on the Course History (Assignments) screen.
1. If the Couse History screen opens the Detailed Report, click View Grades Summary.
2. Click Print Assignment Grades to open the Course History (Assignments) screen, which displays all assignments for current courses.
The screen displays the course name, period/time, class days, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc., if applicable The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.
3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.
4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.
5. Click View Grades Summary to return to the Grades Summary screen.
6. Click Print at the bottom of the screen to print the grades and assignments.
Click the Print arrow for additional options, such as Print Preview.
Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.
a. When finished, click X to close the pop-up window.
1. From the Course History screen, while on the Grades Summary screen, click the letter and/or percent grade link.
If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.
2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.
3. Click View Grades Summary to return to the corresponding screen.
A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc., if applicable, is displayed at the top of the screen, as well as the student's Current grade in class.
The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.
You have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.
Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.
You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.
The information/columns displays in the Customized List is set up via Users > My Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Course History screen.
Click the floppy disk icon to export the listed data to an Excel spreadsheet.
You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.
If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.
If the chart contains several pages of information, Page numbers will displays along with Prev and Next buttons. Utilize these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.
To export data to an Excel spreadsheet, click on the Excel icon in the Export section.
To print data, click on the Printer icon in the Export section.
Click Filters to further breakdown data.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for more filtering options.
For more information, see Filters.
Click Toggle Columns to customize the columns displayed. For a complete list of columns, be sure Show [State] fields is selected, then you can clear the selection for any columns you do not want displayed.
To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter.