The Audit Trail in the Setup menu allows users to view a log of changes to the Course Catalog, Subjects, Courses, and Sections for the schools the user has access to. Changes are logged whether made through the interface or directly in the database via Run Query or District Reports.
Each of the tabs in the Audit Trail requires specific permission via Users > Profiles > Setup tab. For example, to view course record changes, you must have permission to the Courses tab.
1. To view details about all changes made to scheduling records, from the Setup menu, click Audit Trail.
2. Select the Schools for which you want to view changes from the pull-down. You can only select from schools you have access to. If no schools are selected, changes from all schools you have access to will display.
3. If desired, select a specific school Year, or leave Any selected to return results from any school year.
4. If desired, select an Editing User to view changes made by a specific user.
5. To search for changes in a specific timeframe, enter the From Date and/or To Date fields. Note: You do not have to enter a time frame; however, it will help limit and pull data.
6. Click Submit.
Course Catalog
Click the Course Catalog tab for changes made to the Course Catalog, including adding, editing, or deleting courses from the Course Catalog.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor responsible for the change, the Year, Course number, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Subjects
Click the Subjects tab to display changes made to subject records, including adding, editing, and deleting subjects in a school.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor who made the change, the Year, the subject Title, the School name, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Courses
Click the Courses tab to display changes made to course records, including adding, editing, and deleting courses in a school.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor who made the change, the Year, the School, the Course title and number, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Sections
Click the Sections tab to display changes made to the sections records, including adding, editing, and deleting sections in a school.
As part of the Audit Trail you will see the Date the change was made, the IP address of the device (computer) used to make the change, the Editor who made the change, the Year, the School, the Course title and number, the Course Period information, the Operation made (UPDATE, INSERT, DELETE), and the Changes made, which includes a Before and After.
Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name of the student.
a. Select the Exact filter check box to display results that have an exact match only and hide partial matches to the entered text.
Use the Check all and Clear links for quick selections.
Click any of the headers to sort data. Click once for ascending results; click twice for descending results.
If the resulting data contains multiple page of information, the Prev and Next buttons displays along with page numbers. Click Prev to go to the previous page and click Next to go to the next page.
You can also type a page number in the Page text box and press Enter to jump to the specified page.
If multiple pages are displayed, the Page Size displays. The default number of records displayed per page is 20. Click the Page Size and enter the number of records you'd like to see displayed per page.
Click Excel icon in the Export section to download the data to an Excel spreadsheet on your computer.
Click the Printer icon in the Export section to print the data.
Click Filters to further breakdown data.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for more filtering options.
d. Click Clear All Filters to remove all applied filters.
For more information see Filters.
Click Toggle Columns to customize the columns displayed in the reports.
Columns displayed are selected. To hide or remove a column from the report, clear the check box.
Once a column is removed, it will remain hidden until selected to display from the Toggle Columns pop-up window,