Honor Roll Setup

Updated on Oct 02, 2023

The Honor Roll Setup screen is used to set up the criteria for earning honor roll for the school. Multiple types of honor roll can be set up with different criteria.

Any previous honor roll settings have been migrated to this screen from System Preferences.

Honor roll settings are school-specific. Ensure the correct school is selected at the top-right of the screen.

Adding a New Honor Roll Type

1. In the Grades menu, click Honor Roll Setup.

2. To add a new type, enter the information in the blank row at the top of the table.

Click the expand icon to display the fields in a pop-up window for easier viewing and editing

Field	Description
Title	Enter a title for the honor roll type.
Sort Order	Enter a sort order. This is a required field. The sort order determines the hierarchy of honor roll types when calculating honor roll for students. For example, if a student meets the criteria for an honor roll type with a sort order of 1, as well as meets the criteria for an honor roll type with a sort order of 2, the student will be placed on the honor roll type with the sort order of 1.
GPA Type	Select the GPA type used to calculate honor roll. Unweighted will display as the default option, while weighted and custom GPA will display if those options are enabled for the school or district.
Grade Levels	If this honor roll type is limited to students enrolled in certain grade levels, select the applicable grade levels. For example, this can be used if a middle school and high school are combined, but the honor roll criteria for high school is different from the criteria for middle school. If this field is left blank, all students at the school will be considered for this honor roll type.
Min GPA	Enter the minimum GPA value to qualify for honor roll. If left blank, no minimum GPA will be considered for this honor roll type.
Max #	Enter the maximum number each letter grade the student can have to qualify for honor roll. The letter grade options that display here are based on values that exist in Grading Scales & Comments for the school. Only positive numbers can be entered. By leaving a cell blank/null, the letter grade will not be considered in the calculation of honor roll for the student. For example, for straight A honor roll, the A column is left blank, and the B-F columns have 0 entered, as students cannot have any Bs, Cs, Ds, or Fs to earn straight A honor roll.
Include Standard Grades	Select this option to include standard grades when determining honor roll. This will prioritize standard grades over the existence of report card grades.
Excluded Courses	If certain courses at the school are excluded from the honor roll calculation, select the applicable courses. The selected courses will not be considered in the maximum letter grade criteria. If this field is left blank, all courses at the school will be considered in the maximum letter grade criteria.
Min Credits	Enter the minimum number of credits the student must carry to qualify for honor roll. If left blank, no minimum credits criteria will be considered.
Max Referrals	Enter the maximum number of referrals the student can have and still qualify for honor roll. Note that only processed referrals will be considered for the student when determining the student’s eligibility for this criterion. If this field is left blank, no referral criteria will be considered.
Max Daily Absences	Enter the maximum number of daily absences the student can have and still qualify for honor roll. Note that a daily absence is defined as a daily attendance code marked as Absent in the State Code column in the Codes tab in Attendance Setup. If this field is left blank, no daily absence criteria will be considered.
Max Unexcused Daily Absences	Enter the maximum number of unexcused daily absences the student can have and still qualify for honor roll. Note that unexcused daily absences are defined as an attendance code marked as Absent in the State Code column in the Codes tab in Attendance Setup, with the Excused check box deselected. If this field is left blank, no unexcused daily absence criteria will be considered.
Max Period Absences	Enter the maximum number of period absences the student can have and still qualify for honor roll. A period absence is defined as a period attendance code that is marked as Absent in the State Code column in the Codes tab in Attendance Setup. If this field is left blank, no period absence criteria will be considered.
Max Unexcused Period Absences	Enter the maximum number of unexcused period absences the student can have and still qualify for honor roll. Note that unexcused period absences are defined as an attendance code marked as Absent in the State Code column in the Codes tab in Attendance Setup, with the Excused check box deselected. If this field is left blank, no excused period absence criteria will be considered.
Max Period Tardies	Enter the maximum number of period tardies the student can have and still qualify for honor roll. Note that a tardy is defined as a period attendance code that has the Tardy check box selected in the Codes tab in Attendance Setup. If this field is left blank, no tardy criteria will be considered.
Max Unexcused Period Tardies	Enter the maximum number of unexcused period tardies the student can have and still qualify for honor roll. Note that an unexcused tardy is defined as a period attendance code that has the Tardy check box selected in the Codes tab in Attendance Setup, with the Excused check box deselected. If this field is left blank, no unexcused period tardy criteria will be considered.